Executive Business Administrator
Job Description
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. We put our growth mindset to work as we execute on this incredible mission. In Microsoft HR, we bring it all to life for the employee experience every day. Join Microsoft as the Executive Business Administrator to our Corporate Vice President of Gaming HR—a pivotal role at the intersection of global impact, innovation, and leadership. In this role, you’ll gain exposure to high-level decision-making, cross-functional strategy, and global initiatives. As a trusted advisor and operational leader, you’ll have the unique chance to drive real change across the globe and make an impact that matters, as well as a unique platform to grow your influence, expand your network, and shape the future of work at Microsoft.
Locations
- Redmond, Washington, United States, Redmond, Washington, United States
Salary
Salary not disclosed
Required Qualifications
- 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. (degree)
- 7+ years experience administrative support to executives in a matrixed, global organization. (degree)
- Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent experience. (degree)
- OR equivalent experience. (degree)
- 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. (degree)
- 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). (degree)
Responsibilities
- Provides strategic calendar management and time planning support for Corporate Vice President (CVP), while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.
- Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
- Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.
- Manages complex ambiguity and remains calm in high-stress situations.
- Strengthens and utilizes a vast internal and external network to enable team and leader's work.
- Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency.
- Provides leadership and actively participates in the Business Support community.
- Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes.
- Leads team experience activities, supports recruitment and onboarding/offboarding, and manages headcount activities in collaboration with Business Managers and Chiefs of Staff.
- Manages, plans, and develops events with executive presence.
- Partners with management to understand event goals and ensures successful execution.
- Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to dynamic situations and maintains professional composure.
- Manages multiple complex projects and timelines, providing operations and project management support to leadership.
- Drives stakeholder accountability and process improvements.
- Owns expense management, budget tracking, and policy compliance.
- Partners with Finance on all aspects of budgets and headcount.
- Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules.
- Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data.
- Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies.
- Manages CVP speaking engagements and interactions with internal and external stakeholders in partnership with Chief of Staff and other key stakeholders
- Exercises the highest level of trust, discretion, and judgment in handling sensitive and confidential matters.
- Embody our culture and values
Travel Requirements
3 days / week in-office
