Job Description:

We are seeking a highly organized and proactive Secretary/Assistant to provide comprehensive administrative support to our team at Airbus Defence and Space SAU. This role is crucial in ensuring the smooth and efficient operation of daily office activities.

Job Responsibilities:

* Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
* Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
* Answer and direct phone calls, take messages, and handle inquiries with professionalism and discretion.
* Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
* Coordinate and prepare for meetings, including booking rooms, arranging refreshments, and distributing materials.
* Process expense reports, invoices, and other financial documents in accordance with company procedures.
* Order and manage office supplies, ensuring adequate stock levels.
* Assist with various administrative tasks as assigned, supporting the efficient functioning of the department.

Job Qualifications:**

* Proven experience as a Secretary, Administrative Assistant, or in a similar administrative role for Executive Level.
* Excellent written and verbal communication skills in **English** and **Spanish**.
* Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook) is essential.
* Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
* High level of attention to detail and accuracy in all work.
* Ability to maintain confidentiality and exercise discretion.
* Proactive and resourceful with a strong work ethic.
* Vocational training in administration.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Defence and Space SAU

Employment Type:

Permanent

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Experience Level:

Professional

Job Family:

Administration / Documentation <JF-FA-SA>

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