Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now!
Airwallex
Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now!
Job Description
Senior Executive Assistant at Airwallex: Role Overview
As a Senior Executive Assistant at Airwallex, you'll be the linchpin supporting our Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. This role is more than just administrative; it's about being a trusted partner who anticipates needs, manages complex schedules, and facilitates smooth communication both internally and externally. You'll be at the heart of ensuring our executives can focus on strategic initiatives while you handle the day-to-day details.
Your exceptional organizational, communication, and administrative skills will be crucial in triaging requests, coordinating meetings, and managing projects. You'll work closely with local and global teams to support internal events, launch new initiatives, and ensure the seamless onboarding of new team members. This role demands flexibility, proactivity, and a commitment to excellence.
A Day in the Life
Imagine starting your day by reviewing the VP's schedule, identifying potential conflicts, and proactively resolving them. You'll then prepare meeting agendas, ensuring all necessary materials are ready and distributed. Throughout the day, you'll manage incoming requests, prioritizing them based on urgency and importance, and delegating tasks as needed.
You'll coordinate travel arrangements, book flights and accommodations, and manage expense reports. You'll also be involved in planning and executing team events, from small team lunches to large-scale offsite meetings. Your ability to juggle multiple tasks, maintain a positive attitude, and provide exceptional support will be essential to your success.
Here's a more detailed look:
- 8:00 AM: Arrive at the San Francisco office, check emails, and prioritize tasks for the day.
- 8:30 AM: Review the VP's calendar, confirming appointments and resolving any scheduling conflicts.
- 9:00 AM: Prepare agenda for upcoming team meeting, gathering necessary materials and distributing to attendees.
- 10:00 AM: Coordinate logistics for an upcoming client meeting, including booking a conference room and arranging catering.
- 11:00 AM: Manage incoming requests from internal and external stakeholders, prioritizing based on urgency.
- 12:00 PM: Lunch with the team.
- 1:00 PM: Book travel arrangements for the VP's upcoming business trip, including flights, accommodations, and transportation.
- 2:00 PM: Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
- 3:00 PM: Assist with the onboarding of a new team member, preparing a welcome packet and coordinating training sessions.
- 4:00 PM: Plan and coordinate logistics for an upcoming team-building event.
- 5:00 PM: Review and respond to outstanding emails and prepare for the next day.
Why San Francisco?
San Francisco is a global hub for technology and innovation, making it the ideal location for Airwallex to establish a strong presence in the Americas. Being based in San Francisco offers several advantages:
- Access to Top Talent: San Francisco is home to some of the brightest minds in the tech industry, providing access to a highly skilled and diverse talent pool.
- Strategic Location: San Francisco's central location on the West Coast allows for easy access to other major cities in the United States and beyond.
- Innovation Ecosystem: San Francisco is a hotbed of innovation, with a thriving startup scene and a culture of creativity and entrepreneurship.
- Networking Opportunities: San Francisco offers numerous networking opportunities, allowing you to connect with industry leaders, potential partners, and investors.
- Quality of Life: San Francisco offers a high quality of life, with a vibrant arts and culture scene, world-class dining, and beautiful outdoor spaces.
Career Path
The Senior Executive Assistant role at Airwallex offers a clear career path for ambitious individuals. You can grow within the executive support function, taking on increasing levels of responsibility and supporting more senior leaders. Alternatively, you can leverage your experience and skills to transition into other roles within the People & Talent team, such as HR Generalist, Talent Acquisition Specialist, or Training and Development Manager.
Airwallex is committed to providing its employees with opportunities for professional development and career advancement. We offer training programs, mentorship opportunities, and internal mobility programs to help you reach your full potential.
Salary and Benefits
The estimated salary range for a Senior Executive Assistant in San Francisco is $90,000 to $140,000 per year, depending on experience and qualifications. In addition to a competitive salary, Airwallex offers a comprehensive benefits package, including:
- Health Insurance: Comprehensive medical, dental, and vision insurance plans.
- Paid Time Off: Generous vacation, sick leave, and holiday time.
- Stock Options: Employee stock options, allowing you to share in the company's success.
- Retirement Plan: 401(k) retirement savings plan with company matching contributions.
- Professional Development: Opportunities for training and conferences.
- Wellness Programs: Resources to support your physical and mental health.
- Employee Assistance Program: Confidential counseling and support services.
- Parental Leave: Generous leave policy for new parents.
- Flexible Spending Accounts: Accounts for healthcare and dependent care expenses.
- Commuter Benefits: Assistance with transportation costs.
- Social Events: Company-sponsored events and team-building activities.
- Perks: Free snacks, drinks, and catered lunches in the office.
Airwallex Culture
Airwallex is a dynamic and fast-paced company with a strong emphasis on innovation, collaboration, and customer focus. We are a team of passionate and talented individuals who are committed to building the future of global payments and financial services. We value:
- Ownership: Taking responsibility for your work and delivering results.
- Collaboration: Working together to achieve common goals.
- Innovation: Continuously seeking new and better ways to do things.
- Customer Focus: Putting the needs of our customers first.
- Integrity: Acting with honesty and transparency.
We foster a supportive and inclusive work environment where everyone is encouraged to contribute their ideas and perspectives. We believe that our employees are our greatest asset, and we are committed to providing them with the resources and opportunities they need to succeed.
How to Apply
If you are a highly motivated and experienced Executive Assistant looking for a challenging and rewarding opportunity, we encourage you to apply. To apply for the Senior Executive Assistant position at Airwallex, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant experience, skills, and qualifications. We look forward to hearing from you!
FAQ
- What is Airwallex?Airwallex is a global payments and financial platform for modern businesses. We help businesses grow without borders by enabling them to make and receive payments globally, manage their finances, and access financial services in a seamless and cost-effective way.
- What are the key responsibilities of a Senior Executive Assistant at Airwallex?The Senior Executive Assistant is responsible for managing calendars, coordinating meetings, managing travel arrangements, preparing expense reports, and providing general administrative support to senior leadership.
- What skills are required for this role?Key skills include exceptional organizational and time-management skills, excellent communication skills, proficiency in Microsoft Office Suite and Google Workspace, and the ability to manage complex schedules across different time zones.
- What is the career path for this role?The Senior Executive Assistant role offers a clear career path within the executive support function or the People & Talent team.
- What is the salary range for this position?The estimated salary range for a Senior Executive Assistant in San Francisco is $90,000 to $140,000 per year.
- What benefits does Airwallex offer?Airwallex offers a comprehensive benefits package, including health insurance, paid time off, stock options, a retirement plan, and professional development opportunities.
- What is the company culture like at Airwallex?Airwallex has a dynamic and fast-paced culture with a strong emphasis on innovation, collaboration, and customer focus.
- Where is the role located?This role is based in our San Francisco office.
- What is the interview process like?The interview process typically includes a phone screening, a virtual interview with the hiring manager, and an in-person interview with the team.
- How can I apply for this position?To apply for the Senior Executive Assistant position at Airwallex, please submit your resume and cover letter through our online application portal.
Locations
- San Francisco, California, United States
Salary
99,000 - 154,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Meeting Coordinationintermediate
- Stakeholder Managementintermediate
- Communication Skillsintermediate
- Organizational Skillsintermediate
- Administrative Skillsintermediate
- Event Planningintermediate
- Project Managementintermediate
- Problem-Solvingintermediate
- Time Managementintermediate
- Prioritizationintermediate
- Microsoft Office Suiteintermediate
- Google Workspaceintermediate
- Travel Arrangementsintermediate
- Budget Managementintermediate
- Vendor Managementintermediate
- Process Improvementintermediate
- CRM Softwareintermediate
- Expense Reportingintermediate
Required Qualifications
- Proven experience as an Executive Assistant or similar role supporting senior leadership. (experience)
- Exceptional organizational and time-management skills. (experience)
- Excellent written and verbal communication skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. (experience)
- Ability to manage calendars and coordinate complex schedules across different time zones. (experience)
- Experience in planning and coordinating events, both internal and external. (experience)
- Strong problem-solving skills and ability to handle confidential information with discretion. (experience)
- Ability to work independently and as part of a team. (experience)
- Experience in managing travel arrangements and expense reporting. (experience)
- Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment. (experience)
- Familiarity with office management procedures. (experience)
- Experience with vendor management and budget tracking. (experience)
- High school diploma or equivalent required; Bachelor's degree preferred. (experience)
Responsibilities
- Manage and coordinate calendars for multiple senior leaders across different time zones, ensuring efficient scheduling and prioritization of appointments.
- Run team meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist with large company meetings such as all-hands meetings and offsite events, including logistics, catering, and presentation support.
- Design, implement, and support the execution of mechanisms to help the teams of the executives operate more efficiently and effectively, such as trackers, status reports, and internal/external QBRs.
- Act as the point of contact for internal and external stakeholders requiring time or action from the respective executives, screening and prioritizing requests accordingly.
- Proactively coordinate internal and external meetings, including preparing meeting materials, arranging logistics, and managing follow-up actions.
- Manage travel arrangements for executives, including booking flights, accommodations, and transportation, while adhering to company policies and budget guidelines.
- Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.
- Assist with the onboarding of new starters, including preparing welcome packets, coordinating training sessions, and providing administrative support.
- Provide contingency support for reception and office tasks, as needed, to ensure smooth office operations.
- Support the launch of new initiatives by assisting with project coordination, communication, and administrative tasks.
- Maintain and update contact databases and organizational charts.
- Assist with the preparation of presentations, reports, and other documents as needed.
- Manage confidential information with discretion and maintain a high level of professionalism.
- Identify opportunities to streamline administrative processes and improve efficiency.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Coordinate and manage logistics for internal and external events, including venue selection, catering, and attendee management.
- Assist with budget management and tracking expenses for various projects and initiatives.
- Manage vendor relationships and negotiate contracts for office supplies and services.
- Provide general administrative support to the senior leadership team, as needed.
Benefits
- general: Competitive salary and performance-based bonuses.
- general: Comprehensive health, dental, and vision insurance plans.
- general: Paid time off, including vacation, sick leave, and holidays.
- general: Employee stock options, allowing you to share in the company's success.
- general: 401(k) retirement savings plan with company matching contributions.
- general: Professional development opportunities, including training programs and conferences.
- general: Wellness programs and resources to support your physical and mental health.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Generous parental leave policy for new parents.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Commuter benefits to help with transportation costs.
- general: Company-sponsored social events and team-building activities.
- general: Free snacks, drinks, and catered lunches in the office.
- general: Employee referral program with cash bonuses.
- general: Discounts on company products and services.
- general: Opportunities for career advancement and growth within the company.
- general: Collaborative and inclusive work environment.
- general: Opportunity to work on challenging and impactful projects.
- general: Dynamic and fast-paced startup culture.
- general: Chance to make a significant contribution to a rapidly growing global company.
- general: Life insurance and disability coverage.
- general: Pet insurance options.
- general: Gym membership discounts.
Tags & Categories
Answer 10 quick questions to check your fit for Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now! @ Airwallex.
Related Books and Jobs
Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now!
Airwallex
Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now!
Job Description
Senior Executive Assistant at Airwallex: Role Overview
As a Senior Executive Assistant at Airwallex, you'll be the linchpin supporting our Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. This role is more than just administrative; it's about being a trusted partner who anticipates needs, manages complex schedules, and facilitates smooth communication both internally and externally. You'll be at the heart of ensuring our executives can focus on strategic initiatives while you handle the day-to-day details.
Your exceptional organizational, communication, and administrative skills will be crucial in triaging requests, coordinating meetings, and managing projects. You'll work closely with local and global teams to support internal events, launch new initiatives, and ensure the seamless onboarding of new team members. This role demands flexibility, proactivity, and a commitment to excellence.
A Day in the Life
Imagine starting your day by reviewing the VP's schedule, identifying potential conflicts, and proactively resolving them. You'll then prepare meeting agendas, ensuring all necessary materials are ready and distributed. Throughout the day, you'll manage incoming requests, prioritizing them based on urgency and importance, and delegating tasks as needed.
You'll coordinate travel arrangements, book flights and accommodations, and manage expense reports. You'll also be involved in planning and executing team events, from small team lunches to large-scale offsite meetings. Your ability to juggle multiple tasks, maintain a positive attitude, and provide exceptional support will be essential to your success.
Here's a more detailed look:
- 8:00 AM: Arrive at the San Francisco office, check emails, and prioritize tasks for the day.
- 8:30 AM: Review the VP's calendar, confirming appointments and resolving any scheduling conflicts.
- 9:00 AM: Prepare agenda for upcoming team meeting, gathering necessary materials and distributing to attendees.
- 10:00 AM: Coordinate logistics for an upcoming client meeting, including booking a conference room and arranging catering.
- 11:00 AM: Manage incoming requests from internal and external stakeholders, prioritizing based on urgency.
- 12:00 PM: Lunch with the team.
- 1:00 PM: Book travel arrangements for the VP's upcoming business trip, including flights, accommodations, and transportation.
- 2:00 PM: Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
- 3:00 PM: Assist with the onboarding of a new team member, preparing a welcome packet and coordinating training sessions.
- 4:00 PM: Plan and coordinate logistics for an upcoming team-building event.
- 5:00 PM: Review and respond to outstanding emails and prepare for the next day.
Why San Francisco?
San Francisco is a global hub for technology and innovation, making it the ideal location for Airwallex to establish a strong presence in the Americas. Being based in San Francisco offers several advantages:
- Access to Top Talent: San Francisco is home to some of the brightest minds in the tech industry, providing access to a highly skilled and diverse talent pool.
- Strategic Location: San Francisco's central location on the West Coast allows for easy access to other major cities in the United States and beyond.
- Innovation Ecosystem: San Francisco is a hotbed of innovation, with a thriving startup scene and a culture of creativity and entrepreneurship.
- Networking Opportunities: San Francisco offers numerous networking opportunities, allowing you to connect with industry leaders, potential partners, and investors.
- Quality of Life: San Francisco offers a high quality of life, with a vibrant arts and culture scene, world-class dining, and beautiful outdoor spaces.
Career Path
The Senior Executive Assistant role at Airwallex offers a clear career path for ambitious individuals. You can grow within the executive support function, taking on increasing levels of responsibility and supporting more senior leaders. Alternatively, you can leverage your experience and skills to transition into other roles within the People & Talent team, such as HR Generalist, Talent Acquisition Specialist, or Training and Development Manager.
Airwallex is committed to providing its employees with opportunities for professional development and career advancement. We offer training programs, mentorship opportunities, and internal mobility programs to help you reach your full potential.
Salary and Benefits
The estimated salary range for a Senior Executive Assistant in San Francisco is $90,000 to $140,000 per year, depending on experience and qualifications. In addition to a competitive salary, Airwallex offers a comprehensive benefits package, including:
- Health Insurance: Comprehensive medical, dental, and vision insurance plans.
- Paid Time Off: Generous vacation, sick leave, and holiday time.
- Stock Options: Employee stock options, allowing you to share in the company's success.
- Retirement Plan: 401(k) retirement savings plan with company matching contributions.
- Professional Development: Opportunities for training and conferences.
- Wellness Programs: Resources to support your physical and mental health.
- Employee Assistance Program: Confidential counseling and support services.
- Parental Leave: Generous leave policy for new parents.
- Flexible Spending Accounts: Accounts for healthcare and dependent care expenses.
- Commuter Benefits: Assistance with transportation costs.
- Social Events: Company-sponsored events and team-building activities.
- Perks: Free snacks, drinks, and catered lunches in the office.
Airwallex Culture
Airwallex is a dynamic and fast-paced company with a strong emphasis on innovation, collaboration, and customer focus. We are a team of passionate and talented individuals who are committed to building the future of global payments and financial services. We value:
- Ownership: Taking responsibility for your work and delivering results.
- Collaboration: Working together to achieve common goals.
- Innovation: Continuously seeking new and better ways to do things.
- Customer Focus: Putting the needs of our customers first.
- Integrity: Acting with honesty and transparency.
We foster a supportive and inclusive work environment where everyone is encouraged to contribute their ideas and perspectives. We believe that our employees are our greatest asset, and we are committed to providing them with the resources and opportunities they need to succeed.
How to Apply
If you are a highly motivated and experienced Executive Assistant looking for a challenging and rewarding opportunity, we encourage you to apply. To apply for the Senior Executive Assistant position at Airwallex, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant experience, skills, and qualifications. We look forward to hearing from you!
FAQ
- What is Airwallex?Airwallex is a global payments and financial platform for modern businesses. We help businesses grow without borders by enabling them to make and receive payments globally, manage their finances, and access financial services in a seamless and cost-effective way.
- What are the key responsibilities of a Senior Executive Assistant at Airwallex?The Senior Executive Assistant is responsible for managing calendars, coordinating meetings, managing travel arrangements, preparing expense reports, and providing general administrative support to senior leadership.
- What skills are required for this role?Key skills include exceptional organizational and time-management skills, excellent communication skills, proficiency in Microsoft Office Suite and Google Workspace, and the ability to manage complex schedules across different time zones.
- What is the career path for this role?The Senior Executive Assistant role offers a clear career path within the executive support function or the People & Talent team.
- What is the salary range for this position?The estimated salary range for a Senior Executive Assistant in San Francisco is $90,000 to $140,000 per year.
- What benefits does Airwallex offer?Airwallex offers a comprehensive benefits package, including health insurance, paid time off, stock options, a retirement plan, and professional development opportunities.
- What is the company culture like at Airwallex?Airwallex has a dynamic and fast-paced culture with a strong emphasis on innovation, collaboration, and customer focus.
- Where is the role located?This role is based in our San Francisco office.
- What is the interview process like?The interview process typically includes a phone screening, a virtual interview with the hiring manager, and an in-person interview with the team.
- How can I apply for this position?To apply for the Senior Executive Assistant position at Airwallex, please submit your resume and cover letter through our online application portal.
Locations
- San Francisco, California, United States
Salary
99,000 - 154,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Meeting Coordinationintermediate
- Stakeholder Managementintermediate
- Communication Skillsintermediate
- Organizational Skillsintermediate
- Administrative Skillsintermediate
- Event Planningintermediate
- Project Managementintermediate
- Problem-Solvingintermediate
- Time Managementintermediate
- Prioritizationintermediate
- Microsoft Office Suiteintermediate
- Google Workspaceintermediate
- Travel Arrangementsintermediate
- Budget Managementintermediate
- Vendor Managementintermediate
- Process Improvementintermediate
- CRM Softwareintermediate
- Expense Reportingintermediate
Required Qualifications
- Proven experience as an Executive Assistant or similar role supporting senior leadership. (experience)
- Exceptional organizational and time-management skills. (experience)
- Excellent written and verbal communication skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. (experience)
- Ability to manage calendars and coordinate complex schedules across different time zones. (experience)
- Experience in planning and coordinating events, both internal and external. (experience)
- Strong problem-solving skills and ability to handle confidential information with discretion. (experience)
- Ability to work independently and as part of a team. (experience)
- Experience in managing travel arrangements and expense reporting. (experience)
- Demonstrated ability to prioritize tasks and meet deadlines in a fast-paced environment. (experience)
- Familiarity with office management procedures. (experience)
- Experience with vendor management and budget tracking. (experience)
- High school diploma or equivalent required; Bachelor's degree preferred. (experience)
Responsibilities
- Manage and coordinate calendars for multiple senior leaders across different time zones, ensuring efficient scheduling and prioritization of appointments.
- Run team meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist with large company meetings such as all-hands meetings and offsite events, including logistics, catering, and presentation support.
- Design, implement, and support the execution of mechanisms to help the teams of the executives operate more efficiently and effectively, such as trackers, status reports, and internal/external QBRs.
- Act as the point of contact for internal and external stakeholders requiring time or action from the respective executives, screening and prioritizing requests accordingly.
- Proactively coordinate internal and external meetings, including preparing meeting materials, arranging logistics, and managing follow-up actions.
- Manage travel arrangements for executives, including booking flights, accommodations, and transportation, while adhering to company policies and budget guidelines.
- Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.
- Assist with the onboarding of new starters, including preparing welcome packets, coordinating training sessions, and providing administrative support.
- Provide contingency support for reception and office tasks, as needed, to ensure smooth office operations.
- Support the launch of new initiatives by assisting with project coordination, communication, and administrative tasks.
- Maintain and update contact databases and organizational charts.
- Assist with the preparation of presentations, reports, and other documents as needed.
- Manage confidential information with discretion and maintain a high level of professionalism.
- Identify opportunities to streamline administrative processes and improve efficiency.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Coordinate and manage logistics for internal and external events, including venue selection, catering, and attendee management.
- Assist with budget management and tracking expenses for various projects and initiatives.
- Manage vendor relationships and negotiate contracts for office supplies and services.
- Provide general administrative support to the senior leadership team, as needed.
Benefits
- general: Competitive salary and performance-based bonuses.
- general: Comprehensive health, dental, and vision insurance plans.
- general: Paid time off, including vacation, sick leave, and holidays.
- general: Employee stock options, allowing you to share in the company's success.
- general: 401(k) retirement savings plan with company matching contributions.
- general: Professional development opportunities, including training programs and conferences.
- general: Wellness programs and resources to support your physical and mental health.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Generous parental leave policy for new parents.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Commuter benefits to help with transportation costs.
- general: Company-sponsored social events and team-building activities.
- general: Free snacks, drinks, and catered lunches in the office.
- general: Employee referral program with cash bonuses.
- general: Discounts on company products and services.
- general: Opportunities for career advancement and growth within the company.
- general: Collaborative and inclusive work environment.
- general: Opportunity to work on challenging and impactful projects.
- general: Dynamic and fast-paced startup culture.
- general: Chance to make a significant contribution to a rapidly growing global company.
- general: Life insurance and disability coverage.
- general: Pet insurance options.
- general: Gym membership discounts.
Tags & Categories
Answer 10 quick questions to check your fit for Senior Executive Assistant Careers at Airwallex - San Francisco, California | Apply Now! @ Airwallex.
Related Books and Jobs