Onboarding Specialist at Allied Universal: Join Our Team in Pittsburgh, Pennsylvania!

Allied Universal, North America's leading security and facility services company, is seeking a dedicated and detail-oriented Onboarding Specialist to join our team in Pittsburgh, Pennsylvania. This role is crucial in providing a positive and informative first impression to our new security professionals. As the primary proctor of the New Employee Orientation (NEO), you will be instrumental in setting the tone for their experience with Allied Universal and ensuring they are equipped for success.

Role Overview: The Heart of New Employee Integration

The Onboarding Specialist is more than just an administrative role; it's a pivotal position that shapes the initial perception of Allied Universal for new employees. You will be the face of the company during their first days, guiding them through essential onboarding processes and ensuring they feel welcomed and prepared. Your responsibilities encompass a wide range of tasks, from preparing orientation materials to verifying crucial documentation and entering employee information into our systems.

A Day in the Life: What You'll Do

Each day as an Onboarding Specialist is dynamic and engaging. Here's a glimpse into your typical routine:

• Morning Preparation: You'll start by meticulously preparing the NEO classroom, ensuring all necessary tools are readily available. This includes welcome packets, drug test kits, Chromebooks, headphones, pay cards, and any other materials needed for a smooth and efficient orientation.
• Welcoming New Hires: As new employees arrive, you'll greet them warmly and guide them through the welcome kit, highlighting key information and answering any initial questions.
• Document Verification: A critical part of your role involves verifying Form I-9 documents, ensuring compliance with legal requirements.
• Drug Test Administration: You will administer drug tests, following strict protocols and maintaining confidentiality.
• System Updates: You'll use our Applicant Tracking System (ATS), iCIMS, to initiate onboarding documents and ensure all required forms are completed. You'll also complete the employer section of Form I-9 documents within the system.
• WinTeam Management: You'll advance new hires in WinTeam (WT), updating required fields, entering compliance codes, and processing direct deposit information.
• Orientation Monitoring: Throughout the day, you'll ensure new hires complete the online orientation modules, including the three lessons and final exam.
• Rehire Processing: You'll also be responsible for entering rehires into WinTeam and updating their employee information.
• Problem Solving and Support: You'll address any questions or concerns that new hires may have during the onboarding process, providing them with the support they need to feel confident and prepared.

Why Pittsburgh, Pennsylvania? A City of Opportunity

Pittsburgh is a vibrant and growing city with a rich history and a promising future. Known for its affordable cost of living, diverse culture, and thriving job market, Pittsburgh offers a high quality of life for its residents. Allied Universal is proud to have a strong presence in Pittsburgh, providing essential security services to a wide range of clients. Joining our team in Pittsburgh means becoming part of a dynamic community and contributing to the safety and security of this thriving city.

Career Path: Growth Opportunities at Allied Universal

Allied Universal is committed to providing its employees with opportunities for professional growth and advancement. The Onboarding Specialist role is an excellent stepping stone to a variety of career paths within the company. With experience and dedication, you can advance into roles such as:

• Human Resources Generalist: Broaden your HR knowledge and skills by supporting various HR functions, including employee relations, performance management, and benefits administration.
• Recruiter: Focus on attracting and hiring top talent for Allied Universal, utilizing your understanding of the company culture and job requirements.
• Training Specialist: Develop and deliver training programs to enhance the skills and knowledge of our security professionals.
• HR Manager: Lead a team of HR professionals and oversee the HR functions for a specific region or department.

Allied Universal also offers numerous leadership development programs to help you hone your skills and prepare for future leadership roles.

Salary and Benefits: Investing in Our Employees

Allied Universal recognizes the value of its employees and offers a competitive salary and benefits package. While the exact salary for the Onboarding Specialist role may vary based on experience and qualifications, the expected range is $35,000 to $45,000 per year. In addition to a competitive salary, Allied Universal offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance: Comprehensive coverage to keep you and your family healthy.
• Basic life, AD&D, and disability insurance: Protection for you and your loved ones in case of unforeseen circumstances.
• 401(k) plan: Save for your future with our company-sponsored 401(k) plan.
• Paid time off: Enjoy a healthy work-life balance with paid holidays, sick days, and vacation time.
• Employee Assistance Program (EAP): Access confidential counseling and support services to help you manage personal and professional challenges.
• Wellness programs: Participate in programs designed to promote your physical and mental well-being.
• Employee discount programs: Save money on a variety of products and services.

Culture: A Supportive and Collaborative Environment

At Allied Universal, we foster a culture of teamwork, respect, and inclusivity. We believe that our employees are our greatest asset, and we are committed to creating a supportive and collaborative environment where everyone can thrive. We value diversity and are committed to providing equal opportunities for all employees. We encourage open communication and feedback, and we are always looking for ways to improve our workplace and enhance the employee experience.

How to Apply: Take the First Step Towards Your Future

If you are a motivated and detail-oriented individual with a passion for helping others, we encourage you to apply for the Onboarding Specialist position at Allied Universal in Pittsburgh, Pennsylvania. To apply, please visit our careers website and submit your resume and cover letter. We look forward to hearing from you!

Frequently Asked Questions (FAQ)

1. What are the key responsibilities of an Onboarding Specialist?The Onboarding Specialist is responsible for preparing for and proctoring New Employee Orientation (NEO), verifying Form I-9 documents, administering drug tests, initiating onboarding documents via iCIMS, updating WinTeam, and ensuring new hires complete their orientation.
2. What qualifications are required for this role?A high school diploma or equivalent is required, along with prior work experience in a professional administrative environment. Candidates must be able to multi-task, handle stressful situations calmly, and be proficient in Microsoft Office applications.
3. What are the preferred qualifications for this role?A college degree in business, human resources, or a related field is preferred, along with experience in human resources, recruiting, iCIMS, WinTeam, or DOMO.
4. What is the salary range for this position?The expected salary range is $35,000 to $45,000 per year, depending on experience and qualifications.
5. What benefits does Allied Universal offer?Allied Universal offers a comprehensive benefits package, including medical, dental, and vision insurance, basic life, AD&D, and disability insurance, a 401(k) plan, paid time off, an Employee Assistance Program (EAP), wellness programs, and employee discount programs.
6. What is the work environment like at Allied Universal?Allied Universal fosters a culture of teamwork, respect, and inclusivity. We are committed to creating a supportive and collaborative environment where everyone can thrive.
7. What opportunities for advancement are available at Allied Universal?Allied Universal offers numerous opportunities for professional growth and advancement, including roles such as Human Resources Generalist, Recruiter, Training Specialist, and HR Manager.
8. How does Allied Universal support employee development?Allied Universal offers various leadership development programs to help employees hone their skills and prepare for future leadership roles. We also provide opportunities for ongoing training and development to enhance employee knowledge and skills.
9. What is the company culture like at Allied Universal?At Allied Universal, our core values are: Integrity, Customer Service, Relationships, Innovation, Growth, and Accountability. We strive to create a workplace where employees are valued, respected, and empowered to make a difference.
10. How do I apply for the Onboarding Specialist position?To apply, please visit our careers website and submit your resume and cover letter. We look forward to hearing from you!