Job Description

Locations

• Japan, 13, Tokyo, Tokyo, 13, Japan

Salary

Skills Required

• - Experience with Microsoft Office products and applicationsintermediate
• - 5+ years of executive assistant experienceintermediate
• - Native-level Japanese and English language proficiency (verbal and written)intermediate
• - Proven experience managing complex calendars and international travel arrangementsintermediate
• - Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint)intermediate
• - Experience in organizing and documenting meetings and tracking action itemsintermediate

Required Qualifications

• - Experience with Microsoft Office products and applications (experience)
• - Bachelor's degree (degree)
• - 5+ years of executive assistant experience (experience, 5 years)
• - Native-level Japanese and English language proficiency (verbal and written) (experience)
• - Proven experience managing complex calendars and international travel arrangements (experience)
• - Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, SharePoint) (experience)
• - Demonstrated ability to maintain strict confidentiality and exercise professional discretion (experience)
• - Track record of managing multiple projects simultaneously (experience)
• - Experience in organizing and documenting meetings and tracking action items (experience)

Preferred Qualifications

• - Experience leading process improvements (experience)
• - Experience in a fast-paced, high-tech company (experience)
• - Experience in supporting senior executives in a global organization (experience)
• - Background in HR operations or processes (experience)
• - Demonstrated cultural awareness and experience working across multiple regions (experience)
• - Experience in large-scale event planning and execution (experience)
• - Strong problem-solving skills and ability to work in ambiguous situations (experience)
• - Track record of process improvement and optimization (experience)
• - Proficiency in collaboration and document management tools (experience)

Responsibilities

• • Proactively manage complex calendars for two directors, ensuring effective prioritization and seamless coordination across multiple time zones
• • Plan and execute comprehensive domestic and international travel arrangements, including complex multi-day meetings and expense management
• • Lead the coordination of department-wide meetings and strategic planning sessions, managing logistics and ensuring proper documentation
• • Develop and maintain efficient systems for organizing confidential documents and team resources
• • Manage meeting outcomes by capturing key decisions, tracking action items, and driving follow-through
• • Synthesize operational data and information for leadership reviews and presentations
• • Act as a key liaison between directors and their leadership teams, facilitating communication and resolving queries independently
• • Manage communications and materials through English-Japanese translation, ensuring accuracy, cultural appropriateness, and proper business tone for HR documentation and leadership messaging
• • Collaborate with other executive assistants across regions to ensure alignment and consistency in processes

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