Job Description

Locations

• Cupertino, California, United States 95014

Salary

Skills Required

• multitaskingintermediate
• self-motivatedintermediate
• proactiveintermediate
• organizationintermediate
• attention to detailintermediate
• flexibilityintermediate
• good judgmentintermediate
• great communicationintermediate
• implement effective systemsintermediate

Required Qualifications

• 4+ years of administrative and calendaring experience supporting senior leadership, preferably in a high tech environment. (experience, 4 years)
• Provide heavy calendar management and prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. (experience)
• Possess excellent written and verbal communication skills with a strong sense of professionalism. (experience)
• Exercise good judgment, integrity and discretion at all times, especially when exposed to highly sensitive material and confidential information. (experience)
• Ability to work successfully in a team environment, act as a trusted resource, and build effective working relationships inside and outside the group is critical. (experience)
• Detail-oriented and organized with experience coordinating travel logistics, managing bookings, and handling last-minute itinerary changes efficiently. (experience)
• Must possess a “can-do” attitude, be well organized, have acute attention to detail, and have the ability to handle multiple tasks with excellent follow through. (experience)

Preferred Qualifications

• Proficiency with iCal, Mail, Keynote and other Mac OS/iOS based office systems a plus. (experience)

Responsibilities

• You will provide administrative support to a Senior Director and Director within Camera & Photos and their engineering team. The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You will be self-motivated, proactive, maintain a strong emphasis on organization and an unwavering attention to detail. This is a demanding role that needs someone with flexibility, good judgment, great communication, and the ability to implement effective systems. Y ou will have the opportunity to have meaningful impact, grow your skills, and have fun in this challenging and exciting role!
• Daily activities include challenging calendar management, organizing meetings and video/conference calls while actively utilizing your keen problem solving abilities as challenges arise.
• Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timeliness.
• Plan, coordinate and execute internal events such as off-sites and team building events.
• Manage a floor plate which includes, ordering and stocking office supplies, updating floor plans, submitting facilities and maintenance requests, staying up-to-date on all security protocols to help ensure the security and privacy standards within our floor plates.
• On board new hires with AOU equipment, access requests and desk allocation.
• Ability to support heavy team ordering of expensed test equipment and lab consumables.
• Processing credit card purchases (P-Card & M-Card) for the teams, keeping digital receipts and sending proof of purchase to respective admin for reconciliation.

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