Job Description

Locations

• San Diego, California, United States 92128

Salary

Skills Required

• highly organizedintermediate
• diligentintermediate
• managing logisticsintermediate
• vendor coordinationintermediate
• maintenance schedulingintermediate
• administrative supportintermediate

Required Qualifications

• 2+ years in an administrative, facilities, or workplace support role. (experience, 2 years)
• Experience working with ticketing or maintenance systems (e.g., ServiceChannel or CMMS). (experience)

Preferred Qualifications

• Strong organizational and time management skills; able to manage multiple tasks efficiently. (experience)
• Excellent communication skills — written, verbal, and interpersonal. (experience)
• Comfortable using iOS/macOS and productivity tools (e.g., Mail, Calendar, Pages, Numbers, Excel). (experience)
• Proactive, detail-focused, and conscientious with a strong customer service approach. (experience)
• Familiarity with basic facility systems (HVAC, lighting, conference room tech). (experience)
• Previous experience supporting vendors, technicians, or internal service teams. (experience)
• Ability to read or interpret basic building layouts or maintenance documentation. (experience)

Responsibilities

• At Apple, our workplaces are more than buildings — they’re vibrant environments designed to support our teams in doing their best work. As part of the Places team, you’ll help ensure these spaces run smoothly, are well-maintained, and provide a seamless experience for employees and visitors alike.
• We are looking for a highly organized and diligent Facilities Operations & Maintenance Coordinator to support day-to-day facility operations, vendor coordination, maintenance scheduling, and administrative support functions. This is an administrative-focused role, ideal for someone who thrives on managing logistics, supporting teams, and keeping things running behind the scenes.
• ADMINISTRATIVE & OPERATIONS SUPPORT
• Provide daily administrative support to the Facilities Services team, including scheduling, data entry, and reporting.
• Track and update facility records, supplier files, maintenance logs, and permit documentation.
• Respond to internal service requests via ticketing systems, following up and ensuring timely closure.
• Submit and monitor work orders in the Computerized Maintenance Management System (CMMS).
• Maintain cleanliness and readiness of break rooms, amenity areas, and shared office spaces.
• Order, receive, and organize office and facility supplies including consumables and vendor-delivered goods.
• VENDOR & SERVICE COORDINATION
• Act as the point of contact for external vendors performing scheduled or ad hoc services.
• Escort vendors on-site and ensure work is performed in compliance with safety and facility policies.
• Support vendor performance tracking and assist with invoice submission and issue resolution.
• Coordinate minor facilities activities such as room resets, signage updates, and general upkeep.
• MAINTENANCE SCHEDULING & TRACKING
• Assist in creating and managing preventative maintenance (PM) schedules.
• Enter and track PM and corrective work orders in CMMS, escalating delays as needed.
• Monitor task completion metrics and ensure accurate documentation across all maintenance records.
• Support compliance tracking for Fire Life Safety (FLS) systems and other scheduled inspections.
• COMMUNICATION & COLLABORATION
• Support cross-functional coordination between workplace teams, facilities partners, and external vendors.
• Draft and distribute service updates, schedules, and notices as needed.
• Participate in team meetings, providing updates on service tickets, supplies, and vendor activities.
• Assist in light research, audits, and administrative projects in support of facility improvement initiatives.

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