Absence & Reintegration Coordinator (EMEA)
Atlassian
Absence & Reintegration Coordinator (EMEA)
Job Description
Absence & Reintegration Coordinator (EMEA)
📋 Job Overview
As the EMEA Absence & Reintegration Coordinator at Atlassian, you will support employees, managers, HR, and stakeholders throughout the absence management process. You will guide on individual cases and broader absence prevention strategies, ensuring compliance with local legislation and facilitating a smooth return-to-work process.
📍 Location: Remote, Poland (Remote/Hybrid)
🏢 Category: Program Management
📅 Posted: 2025-11-13 12:30 AM
🎯 Key Responsibilities
- Manage and coordinate all activities related to (complex) absence cases, ensuring compliance with relevant legislation.
- Oversee the entire absence process from initial notification through to recovery or external assessment decisions.
- Manage long-term sick leave cases, including development and execution of reintegration plans.
- Act as the main point of contact for external occupational health & safety service providers, medical professionals, reintegration partners, and other vendors.
- Liaise with external agencies, managers, and internal HR partners regarding absence cases to ensure successful accommodation of work reintegration plans.
- Monitor adherence to policies, guidelines, and legal requirements regarding absence management, long-term illness, and sickness benefits.
- Maintain accurate documentation and reporting to meet legal requirements.
- Monitor and report on key performance indicators (KPIs) related to medical checks, absenteeism, reintegration, and employee satisfaction.
- Escalate complex or non-compliant cases to the relevant team.
- Design and implement scalable, standardized processes for absence, occupational health, and accommodation management across EMEA.
- Identify and drive process optimizations to enhance employee experience and operational efficiency.
- Participate in cross-functional projects to enhance absence management and prevention.
- Create, review, and update internal standard operating procedures and knowledge base articles with high attention to detail and quality.
- Provide support and resources to managers and employees on health & safety, absenteeism, and reintegration.
- Ensure clear, consistent communication of legal obligations, employee rights, and company policies.
- Contribute ideas and solutions to promote sustainable employability and well-being of employees.
- Support employees and managers with additional needs, including reintegration plans, ergonomic assessments, and rehabilitation reimbursements, by coordinating with external vendors and internal teams.
- Generate absence analytics and provide recommendations for improvement to leadership.
✅ Required Qualifications
- At least 5 years of experience in absence management, occupational health, employee relations, HR project management, or a similar HR role, ideally in a dynamic, fast-paced, international/EMEA environment.
- Proven ability to manage complex absence cases and processes, including coordination with external providers and stakeholders.
- Bachelor’s degree in Human Resource Management, Law, or a related field.
⭐ Preferred Qualifications
- Bachelor’s degree supplemented with relevant certifications (e.g., Case Manager).
- Demonstrated openness to adopting new technologies, including AI-powered tools, to improve HR processes and employee experience.
- Ability to leverage AI-driven insights or automation to enhance efficiency, compliance, and decision-making in absence management.
- Comfortable exploring and utilizing AI-enabled platforms or tools to streamline workflows, reporting, or communication.
- Familiarity with Dutch or other EMEA absence regulations.
- Experience working in a multinational or matrixed organization.
- Knowledge of other HRIS, absence management, or case management systems.
- Certification in HR, Occupational Health, Law, or a related field.
- Additional EMEA language skills (e.g., Dutch, German, French).
🛠️ Required Skills
- High integrity and ability to handle confidential information appropriately.
- Strong empathy, analytical skills, and the ability to maintain oversight.
- Comfortable with ambiguity, adaptable, and proactive with a solution-oriented attitude.
- Able to work independently and confidently address behavior and responsibilities with stakeholders.
- Excellent verbal and written communication skills in English and other EU language; Dutch language skills are a plus.
- Strong stakeholder management skills, including experience working with vendors and internal teams.
- Demonstrated ability to design, implement, and improve HR or absence management processes.
- High attention to detail in documentation, reporting, and maintaining procedures.
- Strong communication skills, with the ability to switch between operational and strategic thinking.
- Proactive, solution-oriented attitude and can work independently.
- Experience working with Workday, HRIS, and Google Workspace.
🎁 Benefits & Perks
- Health and wellbeing resources
- Paid volunteer days
- Additional unspecified perks and benefits
Locations
- Remote, Poland (Remote)
Salary
135,000 - 176,250 PLN / yearly
Estimated Salary Rangemedium confidence
200,000 - 300,000 PLN / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- High integrity and ability to handle confidential information appropriately.intermediate
- Strong empathy, analytical skills, and the ability to maintain oversight.intermediate
- Comfortable with ambiguity, adaptable, and proactive with a solution-oriented attitude.intermediate
- Able to work independently and confidently address behavior and responsibilities with stakeholders.intermediate
- Excellent verbal and written communication skills in English and other EU language; Dutch language skills are a plus.intermediate
- Strong stakeholder management skills, including experience working with vendors and internal teams.intermediate
- Demonstrated ability to design, implement, and improve HR or absence management processes.intermediate
- High attention to detail in documentation, reporting, and maintaining procedures.intermediate
- Strong communication skills, with the ability to switch between operational and strategic thinking.intermediate
- Proactive, solution-oriented attitude and can work independently.intermediate
- Experience working with Workday, HRIS, and Google Workspace.intermediate
Required Qualifications
- At least 5 years of experience in absence management, occupational health, employee relations, HR project management, or a similar HR role, ideally in a dynamic, fast-paced, international/EMEA environment. (experience)
- Proven ability to manage complex absence cases and processes, including coordination with external providers and stakeholders. (experience)
- Bachelor’s degree in Human Resource Management, Law, or a related field. (experience)
Preferred Qualifications
- Bachelor’s degree supplemented with relevant certifications (e.g., Case Manager). (experience)
- Demonstrated openness to adopting new technologies, including AI-powered tools, to improve HR processes and employee experience. (experience)
- Ability to leverage AI-driven insights or automation to enhance efficiency, compliance, and decision-making in absence management. (experience)
- Comfortable exploring and utilizing AI-enabled platforms or tools to streamline workflows, reporting, or communication. (experience)
- Familiarity with Dutch or other EMEA absence regulations. (experience)
- Experience working in a multinational or matrixed organization. (experience)
- Knowledge of other HRIS, absence management, or case management systems. (experience)
- Certification in HR, Occupational Health, Law, or a related field. (experience)
- Additional EMEA language skills (e.g., Dutch, German, French). (experience)
Responsibilities
- Manage and coordinate all activities related to (complex) absence cases, ensuring compliance with relevant legislation.
- Oversee the entire absence process from initial notification through to recovery or external assessment decisions.
- Manage long-term sick leave cases, including development and execution of reintegration plans.
- Act as the main point of contact for external occupational health & safety service providers, medical professionals, reintegration partners, and other vendors.
- Liaise with external agencies, managers, and internal HR partners regarding absence cases to ensure successful accommodation of work reintegration plans.
- Monitor adherence to policies, guidelines, and legal requirements regarding absence management, long-term illness, and sickness benefits.
- Maintain accurate documentation and reporting to meet legal requirements.
- Monitor and report on key performance indicators (KPIs) related to medical checks, absenteeism, reintegration, and employee satisfaction.
- Escalate complex or non-compliant cases to the relevant team.
- Design and implement scalable, standardized processes for absence, occupational health, and accommodation management across EMEA.
- Identify and drive process optimizations to enhance employee experience and operational efficiency.
- Participate in cross-functional projects to enhance absence management and prevention.
- Create, review, and update internal standard operating procedures and knowledge base articles with high attention to detail and quality.
- Provide support and resources to managers and employees on health & safety, absenteeism, and reintegration.
- Ensure clear, consistent communication of legal obligations, employee rights, and company policies.
- Contribute ideas and solutions to promote sustainable employability and well-being of employees.
- Support employees and managers with additional needs, including reintegration plans, ergonomic assessments, and rehabilitation reimbursements, by coordinating with external vendors and internal teams.
- Generate absence analytics and provide recommendations for improvement to leadership.
Benefits
- general: Health and wellbeing resources
- general: Paid volunteer days
- general: Additional unspecified perks and benefits
Tags & Categories
Absence & Reintegration Coordinator (EMEA)
Atlassian
Absence & Reintegration Coordinator (EMEA)
Job Description
Absence & Reintegration Coordinator (EMEA)
📋 Job Overview
As the EMEA Absence & Reintegration Coordinator at Atlassian, you will support employees, managers, HR, and stakeholders throughout the absence management process. You will guide on individual cases and broader absence prevention strategies, ensuring compliance with local legislation and facilitating a smooth return-to-work process.
📍 Location: Remote, Poland (Remote/Hybrid)
🏢 Category: Program Management
📅 Posted: 2025-11-13 12:30 AM
🎯 Key Responsibilities
- Manage and coordinate all activities related to (complex) absence cases, ensuring compliance with relevant legislation.
- Oversee the entire absence process from initial notification through to recovery or external assessment decisions.
- Manage long-term sick leave cases, including development and execution of reintegration plans.
- Act as the main point of contact for external occupational health & safety service providers, medical professionals, reintegration partners, and other vendors.
- Liaise with external agencies, managers, and internal HR partners regarding absence cases to ensure successful accommodation of work reintegration plans.
- Monitor adherence to policies, guidelines, and legal requirements regarding absence management, long-term illness, and sickness benefits.
- Maintain accurate documentation and reporting to meet legal requirements.
- Monitor and report on key performance indicators (KPIs) related to medical checks, absenteeism, reintegration, and employee satisfaction.
- Escalate complex or non-compliant cases to the relevant team.
- Design and implement scalable, standardized processes for absence, occupational health, and accommodation management across EMEA.
- Identify and drive process optimizations to enhance employee experience and operational efficiency.
- Participate in cross-functional projects to enhance absence management and prevention.
- Create, review, and update internal standard operating procedures and knowledge base articles with high attention to detail and quality.
- Provide support and resources to managers and employees on health & safety, absenteeism, and reintegration.
- Ensure clear, consistent communication of legal obligations, employee rights, and company policies.
- Contribute ideas and solutions to promote sustainable employability and well-being of employees.
- Support employees and managers with additional needs, including reintegration plans, ergonomic assessments, and rehabilitation reimbursements, by coordinating with external vendors and internal teams.
- Generate absence analytics and provide recommendations for improvement to leadership.
✅ Required Qualifications
- At least 5 years of experience in absence management, occupational health, employee relations, HR project management, or a similar HR role, ideally in a dynamic, fast-paced, international/EMEA environment.
- Proven ability to manage complex absence cases and processes, including coordination with external providers and stakeholders.
- Bachelor’s degree in Human Resource Management, Law, or a related field.
⭐ Preferred Qualifications
- Bachelor’s degree supplemented with relevant certifications (e.g., Case Manager).
- Demonstrated openness to adopting new technologies, including AI-powered tools, to improve HR processes and employee experience.
- Ability to leverage AI-driven insights or automation to enhance efficiency, compliance, and decision-making in absence management.
- Comfortable exploring and utilizing AI-enabled platforms or tools to streamline workflows, reporting, or communication.
- Familiarity with Dutch or other EMEA absence regulations.
- Experience working in a multinational or matrixed organization.
- Knowledge of other HRIS, absence management, or case management systems.
- Certification in HR, Occupational Health, Law, or a related field.
- Additional EMEA language skills (e.g., Dutch, German, French).
🛠️ Required Skills
- High integrity and ability to handle confidential information appropriately.
- Strong empathy, analytical skills, and the ability to maintain oversight.
- Comfortable with ambiguity, adaptable, and proactive with a solution-oriented attitude.
- Able to work independently and confidently address behavior and responsibilities with stakeholders.
- Excellent verbal and written communication skills in English and other EU language; Dutch language skills are a plus.
- Strong stakeholder management skills, including experience working with vendors and internal teams.
- Demonstrated ability to design, implement, and improve HR or absence management processes.
- High attention to detail in documentation, reporting, and maintaining procedures.
- Strong communication skills, with the ability to switch between operational and strategic thinking.
- Proactive, solution-oriented attitude and can work independently.
- Experience working with Workday, HRIS, and Google Workspace.
🎁 Benefits & Perks
- Health and wellbeing resources
- Paid volunteer days
- Additional unspecified perks and benefits
Locations
- Remote, Poland (Remote)
Salary
135,000 - 176,250 PLN / yearly
Estimated Salary Rangemedium confidence
200,000 - 300,000 PLN / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- High integrity and ability to handle confidential information appropriately.intermediate
- Strong empathy, analytical skills, and the ability to maintain oversight.intermediate
- Comfortable with ambiguity, adaptable, and proactive with a solution-oriented attitude.intermediate
- Able to work independently and confidently address behavior and responsibilities with stakeholders.intermediate
- Excellent verbal and written communication skills in English and other EU language; Dutch language skills are a plus.intermediate
- Strong stakeholder management skills, including experience working with vendors and internal teams.intermediate
- Demonstrated ability to design, implement, and improve HR or absence management processes.intermediate
- High attention to detail in documentation, reporting, and maintaining procedures.intermediate
- Strong communication skills, with the ability to switch between operational and strategic thinking.intermediate
- Proactive, solution-oriented attitude and can work independently.intermediate
- Experience working with Workday, HRIS, and Google Workspace.intermediate
Required Qualifications
- At least 5 years of experience in absence management, occupational health, employee relations, HR project management, or a similar HR role, ideally in a dynamic, fast-paced, international/EMEA environment. (experience)
- Proven ability to manage complex absence cases and processes, including coordination with external providers and stakeholders. (experience)
- Bachelor’s degree in Human Resource Management, Law, or a related field. (experience)
Preferred Qualifications
- Bachelor’s degree supplemented with relevant certifications (e.g., Case Manager). (experience)
- Demonstrated openness to adopting new technologies, including AI-powered tools, to improve HR processes and employee experience. (experience)
- Ability to leverage AI-driven insights or automation to enhance efficiency, compliance, and decision-making in absence management. (experience)
- Comfortable exploring and utilizing AI-enabled platforms or tools to streamline workflows, reporting, or communication. (experience)
- Familiarity with Dutch or other EMEA absence regulations. (experience)
- Experience working in a multinational or matrixed organization. (experience)
- Knowledge of other HRIS, absence management, or case management systems. (experience)
- Certification in HR, Occupational Health, Law, or a related field. (experience)
- Additional EMEA language skills (e.g., Dutch, German, French). (experience)
Responsibilities
- Manage and coordinate all activities related to (complex) absence cases, ensuring compliance with relevant legislation.
- Oversee the entire absence process from initial notification through to recovery or external assessment decisions.
- Manage long-term sick leave cases, including development and execution of reintegration plans.
- Act as the main point of contact for external occupational health & safety service providers, medical professionals, reintegration partners, and other vendors.
- Liaise with external agencies, managers, and internal HR partners regarding absence cases to ensure successful accommodation of work reintegration plans.
- Monitor adherence to policies, guidelines, and legal requirements regarding absence management, long-term illness, and sickness benefits.
- Maintain accurate documentation and reporting to meet legal requirements.
- Monitor and report on key performance indicators (KPIs) related to medical checks, absenteeism, reintegration, and employee satisfaction.
- Escalate complex or non-compliant cases to the relevant team.
- Design and implement scalable, standardized processes for absence, occupational health, and accommodation management across EMEA.
- Identify and drive process optimizations to enhance employee experience and operational efficiency.
- Participate in cross-functional projects to enhance absence management and prevention.
- Create, review, and update internal standard operating procedures and knowledge base articles with high attention to detail and quality.
- Provide support and resources to managers and employees on health & safety, absenteeism, and reintegration.
- Ensure clear, consistent communication of legal obligations, employee rights, and company policies.
- Contribute ideas and solutions to promote sustainable employability and well-being of employees.
- Support employees and managers with additional needs, including reintegration plans, ergonomic assessments, and rehabilitation reimbursements, by coordinating with external vendors and internal teams.
- Generate absence analytics and provide recommendations for improvement to leadership.
Benefits
- general: Health and wellbeing resources
- general: Paid volunteer days
- general: Additional unspecified perks and benefits
Tags & Categories