Responsibilities

Coordination

• Ability to coordinate, prioritize, organize, and meet deadlines for multiple projects simultaneously with varying completion dates and competing priorities
• Break projects into doable actions and set timeframes using Workfront (Workflow Management Tool)
• Work cross-functionally with internal stakeholders: Merchandising, Store Operations, Legal and Visual Merchandising, to identify and define requirements and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure team members needs are met as projects evolve
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants

Intake

• Create and maintain comprehensive project documentation, plans, and reports
• Help create and write process documents 
• Ensuring creative briefs are completed by assisting the key business stakeholder in development and/or developing it first-hand 

Support

• Support 6300+ stores by tracking sign orders, will calls, store communications, packing instructions and e-mails
• Assist in inventory management with replenishment, new stores, and No-buy reports
• Assist in implementing national roll-outs of in-store signage programs - verifying shipments from vendors, receipt at DC's and billings to stores
• Partner with Print Procurement Team to track project lists on weekly basis, communicating deadlines with Art Directors and Management
• Create SKUs for replenish items, ensure SKUs have the appropriate codes for various levels of action and are labeled correctly
• Help reconcile billing and purchase orders

Qualifications

•    1-3 years of experience. Working in an advertising agency or internal creative team considered a plus.
•    Bachelors in business administration or related field
•    Strong technical skills, particularly in Microsoft Office Suite (Excel, PowerPoint, Outlook)
•    Excellent time management and strong organizational skills
•    Highly motivated with ability to meet tight deadlines
•    Strong communication skills with all levels of employees, as well as outside contacts
•    Maintains organized workflow of marketing projects
•    Ability to work in a collaborative, team-oriented environment with good customer-service skills
•    Proven work experience as a Project Coordinator or similar role. Project management certification a plus

Knowledge & Abilities
•    Resourceful, self-starter who is collaborative, inclusive and a flexible team member and partner with experience working with cross-functional teams
•    Ability to solve complex problems efficiently and creatively
•    An ability to prepare and interpret workflows, schedules, and step-by-step action plans
•    Solid organizational skills, including multitasking and time-management
•    Strong client-facing and teamwork skills
•    Strong working knowledge of Adobe Workfront or other workflow management tool a plus
•    Hands-on experience with a DAM (Aprimo) a plus