Executive Associate II, Global Medical Immunology & Cardiovascular
Bristol-Myers Squibb
Executive Associate II, Global Medical Immunology & Cardiovascular
Job Description
General Administrative Support: Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks. Support leadership meetings, including agenda development, logistics, and minute-taking. Track and follow up on action items, ensuring timely completion. Ability to process SOWs, contracts, and invoicing & assist with budget tracking, expense reporting, and invoice processing. Supports on-boarding & off-boarding of department team members. Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.; Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution. Maintains professional and technical knowledge (including AI, ChatGPT etc ) by remaining current with BMS continuous learning modules & support team members in the adoption of AI tools and best practices. Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation. Lead or support special projects and initiatives as assigned Manage complex calendars (within appropriate timelines across applicable time zones), coordinate global travel, and organize high-level meetings. Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met. Handles confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. High School Degree, some college or degree desirable. 8+ years administrative or comparable experience. Prior Executive Associate experience preferred. Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred. Must be highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint etc ) Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize AI technology effectively to support strategic initiatives and/or processes Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision. Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment. Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
About the Role/Company
- Position is for Executive Associate II, Global Medical Immunology & Cardiovascular at Bristol Myers Squibb (BMS)
Key Responsibilities
- Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks
- Support leadership meetings, including agenda development, logistics, and minute-taking
- Track and follow up on action items, ensuring timely completion
- Process SOWs, contracts, and invoicing
- Assist with budget tracking, expense reporting, and invoice processing
- Support on-boarding and off-boarding of department team members
- Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
- Independently research complex issues and escalate urgent issues to proper management teams or individuals for expedited resolution
- Maintain professional and technical knowledge by remaining current with BMS continuous learning modules
- Support team members in the adoption of AI tools and best practices
- Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation
- Lead or support special projects and initiatives as assigned
- Manage complex calendars within appropriate timelines across applicable time zones
- Coordinate global travel and organize high-level meetings
- Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met
- Handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
Required Qualifications
- High School Degree, some college or degree desirable
- + years administrative or comparable experience
Preferred Qualifications
- Prior Executive Associate experience
- Knowledge of BMS Systems and Processes
Skills Required
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
- Highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and SharePoint etc.)
- Highly motivated, independent thinker with proven problem-solving and analytical skills
- Ability to utilize AI technology effectively to support strategic initiatives and/or processes
- Detail-oriented with excellent oral and written communication skills
- Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision
- Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment
- Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment
Benefits & Perks
- Paid national holidays and optional holidays
- Global Shutdown Days between Christmas and New Year's holiday
- Up to 120 hours of paid vacation
- Up to two (2) paid days to volunteer
- Sick time off
- Summer hours flexibility
Locations
- Princeton NJ, United States
Salary
Estimated Salary Rangemedium confidence
150,000 - 220,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)intermediate
- Highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and SharePoint etc.)intermediate
- Highly motivated, independent thinker with proven problem-solving and analytical skillsintermediate
- Ability to utilize AI technology effectively to support strategic initiatives and/or processesintermediate
- Detail-oriented with excellent oral and written communication skillsintermediate
- Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervisionintermediate
- Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environmentintermediate
- Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environmentintermediate
Required Qualifications
- High School Degree, some college or degree desirable (experience)
- + years administrative or comparable experience (experience)
Preferred Qualifications
- Prior Executive Associate experience (experience)
- Knowledge of BMS Systems and Processes (experience)
Responsibilities
- Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks
- Support leadership meetings, including agenda development, logistics, and minute-taking
- Track and follow up on action items, ensuring timely completion
- Process SOWs, contracts, and invoicing
- Assist with budget tracking, expense reporting, and invoice processing
- Support on-boarding and off-boarding of department team members
- Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
- Independently research complex issues and escalate urgent issues to proper management teams or individuals for expedited resolution
- Maintain professional and technical knowledge by remaining current with BMS continuous learning modules
- Support team members in the adoption of AI tools and best practices
- Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation
- Lead or support special projects and initiatives as assigned
- Manage complex calendars within appropriate timelines across applicable time zones
- Coordinate global travel and organize high-level meetings
- Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met
- Handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
Benefits
- general: Paid national holidays and optional holidays
- general: Global Shutdown Days between Christmas and New Year's holiday
- general: Up to 120 hours of paid vacation
- general: Up to two (2) paid days to volunteer
- general: Sick time off
- general: Summer hours flexibility
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Executive Associate II, Global Medical Immunology & Cardiovascular
Bristol-Myers Squibb
Executive Associate II, Global Medical Immunology & Cardiovascular
Job Description
General Administrative Support: Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks. Support leadership meetings, including agenda development, logistics, and minute-taking. Track and follow up on action items, ensuring timely completion. Ability to process SOWs, contracts, and invoicing & assist with budget tracking, expense reporting, and invoice processing. Supports on-boarding & off-boarding of department team members. Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.; Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution. Maintains professional and technical knowledge (including AI, ChatGPT etc ) by remaining current with BMS continuous learning modules & support team members in the adoption of AI tools and best practices. Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation. Lead or support special projects and initiatives as assigned Manage complex calendars (within appropriate timelines across applicable time zones), coordinate global travel, and organize high-level meetings. Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met. Handles confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. High School Degree, some college or degree desirable. 8+ years administrative or comparable experience. Prior Executive Associate experience preferred. Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred. Must be highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint etc ) Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize AI technology effectively to support strategic initiatives and/or processes Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision. Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment. Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
About the Role/Company
- Position is for Executive Associate II, Global Medical Immunology & Cardiovascular at Bristol Myers Squibb (BMS)
Key Responsibilities
- Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks
- Support leadership meetings, including agenda development, logistics, and minute-taking
- Track and follow up on action items, ensuring timely completion
- Process SOWs, contracts, and invoicing
- Assist with budget tracking, expense reporting, and invoice processing
- Support on-boarding and off-boarding of department team members
- Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
- Independently research complex issues and escalate urgent issues to proper management teams or individuals for expedited resolution
- Maintain professional and technical knowledge by remaining current with BMS continuous learning modules
- Support team members in the adoption of AI tools and best practices
- Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation
- Lead or support special projects and initiatives as assigned
- Manage complex calendars within appropriate timelines across applicable time zones
- Coordinate global travel and organize high-level meetings
- Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met
- Handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
Required Qualifications
- High School Degree, some college or degree desirable
- + years administrative or comparable experience
Preferred Qualifications
- Prior Executive Associate experience
- Knowledge of BMS Systems and Processes
Skills Required
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
- Highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and SharePoint etc.)
- Highly motivated, independent thinker with proven problem-solving and analytical skills
- Ability to utilize AI technology effectively to support strategic initiatives and/or processes
- Detail-oriented with excellent oral and written communication skills
- Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision
- Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment
- Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment
Benefits & Perks
- Paid national holidays and optional holidays
- Global Shutdown Days between Christmas and New Year's holiday
- Up to 120 hours of paid vacation
- Up to two (2) paid days to volunteer
- Sick time off
- Summer hours flexibility
Locations
- Princeton NJ, United States
Salary
Estimated Salary Rangemedium confidence
150,000 - 220,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)intermediate
- Highly proficient in various systems (Concur Travel & T&E, ARIBA, SAP, eSetup, Conf Room Scheduling, WorkDay, and SharePoint etc.)intermediate
- Highly motivated, independent thinker with proven problem-solving and analytical skillsintermediate
- Ability to utilize AI technology effectively to support strategic initiatives and/or processesintermediate
- Detail-oriented with excellent oral and written communication skillsintermediate
- Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervisionintermediate
- Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environmentintermediate
- Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environmentintermediate
Required Qualifications
- High School Degree, some college or degree desirable (experience)
- + years administrative or comparable experience (experience)
Preferred Qualifications
- Prior Executive Associate experience (experience)
- Knowledge of BMS Systems and Processes (experience)
Responsibilities
- Perform highly diverse, and often time-sensitive, multifaceted administrative functions, projects, and tasks
- Support leadership meetings, including agenda development, logistics, and minute-taking
- Track and follow up on action items, ensuring timely completion
- Process SOWs, contracts, and invoicing
- Assist with budget tracking, expense reporting, and invoice processing
- Support on-boarding and off-boarding of department team members
- Liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.
- Independently research complex issues and escalate urgent issues to proper management teams or individuals for expedited resolution
- Maintain professional and technical knowledge by remaining current with BMS continuous learning modules
- Support team members in the adoption of AI tools and best practices
- Proactively identify opportunities to improve processes and enhance administrative efficiency, including the use of AI-powered solutions for scheduling, document management, data analysis, and workflow automation
- Lead or support special projects and initiatives as assigned
- Manage complex calendars within appropriate timelines across applicable time zones
- Coordinate global travel and organize high-level meetings
- Collaborate and partner with all executive associates across the matrix to ensure business needs and goals are met
- Handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
Benefits
- general: Paid national holidays and optional holidays
- general: Global Shutdown Days between Christmas and New Year's holiday
- general: Up to 120 hours of paid vacation
- general: Up to two (2) paid days to volunteer
- general: Sick time off
- general: Summer hours flexibility
Tags & Categories
Answer 10 quick questions to check your fit for Executive Associate II, Global Medical Immunology & Cardiovascular @ Bristol-Myers Squibb.
10 Questions
~2 Minutes
Instant Score
Related Books and Jobs