Vibe Program Manager - 12 Months FTC

Location: Team Operations

Team: Country Sydney / Australia

About the Role

Join Canva's innovative Vibe team within the People SuperGroup, where we craft environments that cultivate our vibrant culture and inspire everyone to do the best work of their lives. As Vibe Program Manager on a 12-month FTC (covering parental leave), you'll bring structure, calm, and clarity to complexity, driving key programs like the operationalisation of our new Sydney campus at 8 Kippax, alongside global initiatives in remote experience, recognition, and celebration. Reporting to the Head of Vibe, you'll thrive at the intersection of space, culture, and design-focused experiences, partnering with Global Vibe Leads, People, Finance, Tech, and Operations to turn bold visions into seamless reality in our fast-scaling, collaborative world. In this high-impact role based onsite at our flagship Sydney campus, you'll lead program delivery with precision—crafting operational strategies, seating plans, and events frameworks while strengthening Vibe's program management foundations with scalable tools and consistent processes. You'll define success metrics, track progress through check-ins and retros, resolve blockers proactively, and ensure alignment across diverse teams, all while embodying Canva's energising, people-first ethos. Your detail-oriented approach and ability to zoom between milestones and big-picture strategy will help create magical, inclusive spaces that fuel creativity and connection. You'll work closely with the Vibe Programs squad, 8 Kippax core team, and cross-functional stakeholders to scale operations globally—from facilities and construction to food, wellbeing, and events. Passionate about how environments shape thriving cultures? Energised by design-driven workplaces? This is your chance to make a significant mark on Canva's next chapter. Check out lifeatcanva.com to experience our collaborative magic, and apply to bring your structured expertise to a team that's redefining workplace vibe.

Key Responsibilities

• Contribute to 8 Kippax operational readiness, including operational strategy, seating strategy, and events framework
• Lead program delivery for strategic workplace experience initiatives like remote experience, recognition, and celebration
• Partner cross-functionally across People, Space Creation, Workplace Experience, and Operations
• Strengthen program management foundations within the Vibe group with consistent tools for planning, reporting, and comms
• Track progress and impact by defining success metrics, leading check-ins, retros, and reporting
• Surface and resolve blockers by connecting stakeholders, identifying risks, and ensuring alignment
• Bring order to complexity through structured program plans, timelines, and communication frameworks
• Collaborate with Head of Vibe, Global Vibe Leads, and key partners to turn vision into action
• Support global initiatives ensuring alignment across Canva's growing campuses and teams
• Drive continuous improvement in Vibe operations for scalability and efficiency

Required Qualifications

• Strong experience in program or project management, ideally in workplace operations, large-scale office moves, and events
• Proven track record of delivering complex programs with multiple stakeholders
• Experience in operational strategy, seating strategies, and events frameworks for office campuses
• Ability to define success metrics, track progress, and report on program impact
• Cross-functional partnership experience across People, Facilities, Operations, Finance, and Tech
• Bachelor's degree or equivalent in Business, Operations, Project Management, or related field
• Availability for a 12-month fixed-term contract based onsite in Sydney

Preferred Qualifications

• Experience in global workplace experience programs or campus operationalisation
• Background in creative/tech environments with focus on culture and employee experience
• Familiarity with program management tools (e.g., Asana, Monday.com, Smartsheet)
• Knowledge of facilities management, construction coordination, or space planning
• Prior work in fast-scaling companies like Canva

Required Skills

• Program and project management
• Stakeholder management and cross-functional collaboration
• Detail-oriented planning and execution
• Risk identification and blocker resolution
• Success metrics definition and impact tracking
• Structured communication and reporting
• Calm under pressure and ambiguity
• Outcome-driven mindset
• Continuous improvement and process optimization
• Workplace operations and facilities coordination
• Events and engagement strategy
• Seating and space planning
• Global program alignment
• Creative problem-solving
• Cultural sensitivity and people-first approach
• Tool proficiency (planning software, comms platforms)

Benefits

• Work from Canva's flagship Sydney campus with vibrant, design-inspired environments
• Competitive salary and 12-month FTC covering parental leave with high-impact opportunities
• Endless moments of magic, connectivity, and fun woven into Canva's collaborative culture
• Comprehensive health, wellness, and wellbeing programming including healthful meals
• Iconic events, recognition programs, and global Vibe initiatives
• Flexible growth opportunities in a fast-scaling creative tech company
• Support for doing the best work of your life in people-first spaces
• Virtual interviews and inclusive hiring process with reasonable adjustments

Canva is an equal opportunity employer.