Administrative Assistant
Capital One
Administrative Assistant
Job Description
Overview
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple executives across a new and growing Mexico City Tech Hub organization to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. Responsibilities:Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment
Intermediate-Advanced English fluency
Bachelor's Degree
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3 years of calendar management supporting multiple executives
At least 1 year of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting user
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills
Locations
- Mexico City, Mexico Ciudad de Mexico, Ciudad de Mexico
Salary
45,000 - 80,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- administrative supportintermediate
- calendar managementintermediate
- travel coordinationintermediate
- event planningintermediate
- Microsoft Office Suiteintermediate
- communicationintermediate
- organizationintermediate
Required Qualifications
- Bachelor's Degree (experience)
- Intermediate-Advanced English fluency (experience)
- At least 2 years Administrative experience (experience)
- At least 2 years Microsoft Office Suite or Google Suite (experience)
- At least 5 years Executive Assistant experience (preferred) (experience)
- At least 3 years calendar management for multiple executives (preferred) (experience)
Responsibilities
- Manage daily calendars for multiple executives
- Coordinate travel arrangements and expense reports
- Arrange conference rooms, catering, AV for meetings
- Drive team activities and events
- Prepare business communication documents
- Build relationships across organizations
Answer 10 quick questions to check your fit for Administrative Assistant @ Capital One.
Related Books and Jobs
Administrative Assistant
Capital One
Administrative Assistant
Job Description
Overview
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech savvy environment. You will partner with multiple executives across a new and growing Mexico City Tech Hub organization to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. Responsibilities:Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment
Intermediate-Advanced English fluency
Bachelor's Degree
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3 years of calendar management supporting multiple executives
At least 1 year of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting user
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills
Locations
- Mexico City, Mexico Ciudad de Mexico, Ciudad de Mexico
Salary
45,000 - 80,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- administrative supportintermediate
- calendar managementintermediate
- travel coordinationintermediate
- event planningintermediate
- Microsoft Office Suiteintermediate
- communicationintermediate
- organizationintermediate
Required Qualifications
- Bachelor's Degree (experience)
- Intermediate-Advanced English fluency (experience)
- At least 2 years Administrative experience (experience)
- At least 2 years Microsoft Office Suite or Google Suite (experience)
- At least 5 years Executive Assistant experience (preferred) (experience)
- At least 3 years calendar management for multiple executives (preferred) (experience)
Responsibilities
- Manage daily calendars for multiple executives
- Coordinate travel arrangements and expense reports
- Arrange conference rooms, catering, AV for meetings
- Drive team activities and events
- Prepare business communication documents
- Build relationships across organizations
Answer 10 quick questions to check your fit for Administrative Assistant @ Capital One.
Related Books and Jobs