Senior Administrative Specialist at Dow - Sao Paulo, Brazil

Role Overview

Dow is seeking a highly organized and detail-oriented Senior Administrative Specialist to provide comprehensive support to leaders and teams in our Sao Paulo, Brazil location. This role requires a proactive individual with excellent communication and problem-solving skills. As a Senior Administrative Specialist, you will manage a wide range of administrative tasks, ensuring smooth operations and efficient support to the leadership team. You will be a key point of contact for internal and external partners, handling sensitive information with discretion and maintaining a high level of professionalism.

A Day in the Life

Here’s what a typical day might look like as a Senior Administrative Specialist at Dow:

• Start your day by reviewing and prioritizing emails and tasks.
• Manage and coordinate leaders' calendars, scheduling meetings and appointments.
• Arrange complex domestic and international travel, including booking flights, accommodations, and preparing detailed itineraries.
• Prepare expense reports (TER) and ensure compliance with company policies.
• Coordinate department events and special projects, from initial planning to execution.
• Communicate with internal and external partners, providing information and assistance as needed.
• Handle confidential and sensitive information with the utmost discretion.
• Solve problems proactively and make decisions on behalf of leaders when they are unavailable.
• Ensure the smooth operation of the office by managing supplies and equipment.
• Supervise and delegate tasks to other administrative staff, as needed.
• Act as a safety contact, promoting and enforcing company safety standards.

Why Sao Paulo?

Sao Paulo is the vibrant economic and cultural hub of Brazil, offering a dynamic environment for both professional and personal growth. Working in Sao Paulo provides unique opportunities to engage with a diverse workforce and contribute to Dow’s success in the Latin American market. The city boasts a rich cultural scene, with numerous museums, theaters, and restaurants. Living in Sao Paulo also offers access to beautiful parks, beaches, and other natural attractions, making it an exciting and fulfilling place to live and work.

Career Path

At Dow, we are committed to providing opportunities for career advancement and professional development. As a Senior Administrative Specialist, you can advance your career by taking on additional responsibilities and expanding your skillset. Potential career paths include:

• Executive Assistant: Provide high-level support to senior executives, managing complex schedules and handling confidential matters.
• Office Manager: Oversee the day-to-day operations of the office, managing administrative staff and ensuring a smooth and efficient work environment.
• Project Coordinator: Assist with the planning and execution of projects, coordinating tasks and resources to ensure successful completion.
• HR Specialist: Transition into a human resources role, focusing on employee relations, recruitment, or training and development.

Salary & Benefits

The estimated salary range for a Senior Administrative Specialist in Sao Paulo, Brazil is $35,000 to $65,000 USD per year, depending on experience, skills, and qualifications. In addition to a competitive salary, Dow offers a comprehensive benefits package, including:

• Equitable and market-competitive base pay and bonus opportunities
• Locally relevant incentives
• Comprehensive health insurance, including medical, dental, and vision coverage
• Retirement savings plans with company matching contributions
• Paid time off for vacations, holidays, and personal days
• Employee assistance programs for confidential counseling and support
• Life insurance and disability insurance
• Access to wellness resources and programs
• Tuition reimbursement for continuing education
• Employee discounts on Dow products and services
• Flexible work arrangements, where applicable
• Parental leave and adoption assistance
• Volunteer opportunities to give back to the community
• Employee resource groups to connect with colleagues and promote diversity and inclusion
• Recognition programs to reward outstanding performance

Dow Culture

At Dow, we believe in putting people first and are passionate about delivering integrity, respect, and safety to our customers, employees, and the planet. Our people are at the heart of our solutions, reflecting the communities we live in and the world where we do business. Our diversity is our strength, and we foster a community of relentless problem solvers who have the opportunity to contribute with their perspective, transform industries, and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration.

How to Apply

To apply for the Senior Administrative Specialist position at Dow in Sao Paulo, Brazil, please follow these steps:

• Sign in or create your account on the Dow careers website.
• Ensure your resume is accessible and up-to-date.
• Easily link your LinkedIn Profile to load your resume when logging in to apply.
• Complete the online application form, providing all required information.
• Submit your application and await further instructions.

FAQ

1. What qualifications are required for the Senior Administrative Specialist position?

   A Bachelor’s degree, fluency in English (written and spoken), and Spanish proficiency (desirable) are required. Strong organizational, time management, and communication skills are also essential.

2. What are the key responsibilities of a Senior Administrative Specialist?

   Key responsibilities include providing professional administrative support, managing tasks and priorities, scheduling meetings and events, arranging travel, preparing expense reports, and coordinating department projects.

3. What opportunities for career advancement are available at Dow?

   Dow offers various career paths, including Executive Assistant, Office Manager, Project Coordinator, and HR Specialist. We are committed to providing opportunities for professional development and growth.

4. What benefits does Dow offer to its employees?

   Dow offers a comprehensive benefits package, including competitive pay, bonus opportunities, health insurance, retirement savings plans, paid time off, and employee assistance programs.

5. What is the work environment like at Dow?

   Dow fosters a culture of integrity, respect, and safety. We value diversity and encourage collaboration to deliver sustainable solutions for the world.

6. How does Dow support employee well-being?

   Dow invests in programs to support the physical, mental, financial, and social well-being of its employees, ensuring a holistic approach to employee care.

7. What is the importance of safety at Dow?

   Safety is a core value at Dow. We are committed to promoting and enforcing safety standards to ensure a safe working environment for all employees.

8. How does Dow promote diversity and inclusion?

   Dow values diversity and inclusion and fosters a community where all employees feel welcome and respected. We have employee resource groups and initiatives to promote diversity and inclusion.

9. What are the key skills needed to succeed in this role?

   Key skills include strong organizational skills, time management, attention to detail, adaptability, proactive approach, and excellent communication and interpersonal skills.

10. How does Dow contribute to a sustainable future?

    Dow is committed to delivering a sustainable future for the world through science and collaboration. We develop innovative solutions to address global challenges and promote environmental stewardship.