About PepsiCo

PepsiCo is one of the world's leading food and beverage companies, with a diverse portfolio that includes iconic brands like Pepsi, Gatorade, Lay's, Quaker, and Tropicana. Headquartered in Purchase, New York, PepsiCo operates globally, delivering innovative products that bring joy to consumers in over 200 countries. With a commitment to sustainability, performance with purpose, and fostering positive change, PepsiCo employs over 300,000 people worldwide. The company's Aviation Department plays a critical role in supporting executive travel, ensuring efficient and secure mobility for top leaders driving business success.

Role Overview

The Flight Scheduling Coordinator position at PepsiCo in White Plains, New York, is a pivotal role within the Aviation Department. This full-time opportunity involves scheduling and coordinating the use of PepsiCo aircraft and crews for high-priority executive travel. You will assist in trip planning to optimize time and resources, flight-follow aircraft, manage itinerary changes, and provide on-call support during non-business hours, weekends, and holidays. This role demands precision, strong organizational skills, and the ability to interact seamlessly with executives and aviation teams. With a salary range of $66,700 - $103,900 USD per year, this position offers competitive compensation based on experience, location, and skills.

Key Responsibilities

As a Flight Scheduling Coordinator, your day-to-day duties will keep PepsiCo's aviation operations running smoothly:

• Answer the scheduling phone line and respond promptly to aircraft use requests from executives.
• Record and update trip details in the computer scheduling system, notifying key managers of international, personal, or charter requests.
• Coordinate with maintenance and flight operations managers to secure suitable aircraft and crew.
• Resolve scheduling conflicts using the PepsiCo Aircraft Users Prioritization Listing and suggest alternatives like date changes or charters.
• Finalize itineraries, passenger manifests, catering, and services; ensure compliance with passports and visas for international trips.
• Arrange airport slots, ground transport, hotels, and airline tickets as needed.
• Post and update schedules, conduct pre-departure briefings, and perform flight following.
• Handle enroute changes, track weather, develop contingency plans, and record completed flights for reporting.
• Maintain liaison with executive assistants on flight activity and policy limitations.

Operational Excellence

Your role ensures zero disruptions in executive travel, supporting PepsiCo's fast-paced business environment with proactive coordination and detailed record-keeping.

Qualifications & Requirements

To excel as PepsiCo's Flight Scheduling Coordinator, candidates should possess:

• Two years of aircraft scheduling or dispatch experience.
• Two years of direct interaction with travel coordinators, ideally top-level executives.
• Two years using computer-based flight scheduling and records systems.
• Desired: Experience in international trip planning.
• Comprehensive knowledge of PepsiCo Aviation Policies, CFRs, and relevant regulations.
• Proficiency in interpersonal skills and clear communication, both verbal and written.

Why These Matter

These qualifications ensure you can handle high-stakes scheduling under pressure, maintaining safety and efficiency in a regulated aviation setting.

Benefits & Perks

PepsiCo values its employees with a robust benefits package:

• Competitive base salary from $66,700 to $103,900, adjusted for skills and experience.
• Comprehensive health coverage: Medical, Dental, Vision.
• Paid time off including vacation, sick leave, bereavement, and parental leave (subject to eligibility).
• Defined Contribution Retirement Plan for long-term financial security.
• Health and Dependent Care Reimbursement Accounts.
• Employee Assistance Program (EAP), accident, group legal, and life insurance.

These perks support work-life balance and family well-being, making PepsiCo a top employer.

Career Growth

At PepsiCo, this role opens doors to advancement in aviation operations, executive support, or broader corporate functions. Gain expertise in a dynamic department, build networks with C-suite leaders, and access internal training programs. PepsiCo invests in employee development through leadership tracks, certifications in aviation management, and global opportunities, positioning you for roles like Flight Operations Manager or Aviation Director.

Why Join Us

Joining PepsiCo's Aviation team means being at the heart of a global powerhouse, enabling executive decisions that shape the future of food and beverage innovation. Work in White Plains, NY, with cutting-edge aircraft scheduling tools, collaborate with elite professionals, and contribute to sustainable business travel. PepsiCo's culture emphasizes inclusion, innovation, and impact—perfect for aviation experts seeking stability and excitement.

Role FAQs

What is the salary range?

The expected range is $66,700 - $103,900 USD annually, with final offers based on experience and location.

Is on-call duty required?

Yes, when assigned to stand-by, including non-business hours, weekends, and holidays.

What software experience is needed?

Two years with computer flight scheduling systems is required.

Are international trips common?

Experience is desired; you'll handle notifications and planning for them.

How does PepsiCo support professional growth?

Through training, mentorship, and clear paths to higher aviation roles.