Executive Assistant Opportunity at Guardian Life

Are you an organized, proactive professional ready to support executive leaders in a dynamic insurance industry leader? Guardian Life, a trusted name in financial security and well-being, is hiring an Executive Assistant to support our senior Marketing leaders in New York. This hybrid role (3 days/week in our state-of-the-art Hudson Yards office) offers the chance to manage complex schedules, coordinate strategic initiatives, and act as a key liaison for enterprise-wide priorities. Thrive in a fast-paced environment where your discretion, efficiency, and executive presence make a real impact.

Why Join Guardian Life?

At Guardian Life, we're more than an insurance company—we're committed to inspiring well-being for our colleagues, clients, and communities. As a Fortune 500 company with over 160 years of history, we offer unparalleled stability, growth opportunities, and a culture of high ethical standards. Join a diverse team in Hudson Yards, New York, where you'll enjoy flexible hybrid work, professional development, leadership training, and philanthropic initiatives. Build your career surrounded by supportive colleagues who value work-life balance and innovation in the insurance and financial services sector.

Role Description

The Executive Assistant plays a pivotal role in enabling seamless operations for Marketing senior leaders. You'll manage complex calendars, handle high-level coordination, and ensure executives can focus on strategic priorities. This position demands a solutions-oriented mindset, impeccable professionalism, and the ability to navigate a matrixed organization with ease. Ideal for detail-oriented professionals passionate about supporting C-suite success in a leading insurance firm.

Detailed Responsibilities

• Provide comprehensive administrative support, including complex calendar management, strategic prioritization, and coordination of high-level meetings for multiple Marketing executives.
• Organize logistics for executive meetings, town halls, and team events—handling virtual setups, catering, menus, and volunteer activities; prepare detailed minutes and actionable follow-ups.
• Prepare, review, and refine PowerPoint presentations for team meetings, town halls, and strategic reviews.
• Coordinate domestic and international travel for executives and teams, ensuring compliance with policies, budgets, and optimal itineraries.
• Monitor budget expenditures, assist in planning and allocation, manage purchase orders, liaise with vendors, and prepare basic financial reports.
• Implement and maintain efficient record-keeping systems, ensuring all documents are updated and accessible.
• Act as a primary liaison between executives, internal teams, and external stakeholders for timely, accurate communication.
• Support enterprise-wide initiatives and special projects, driving cross-functional collaboration.
• Proactively anticipate executive needs, identify efficiency opportunities, and enhance overall productivity.

Required Skills

Guardian Life seeks candidates with proven expertise in executive support. Key skills include:

• Advanced Microsoft Office Suite proficiency (Excel, PowerPoint, Outlook)
• Expert calendar and travel management
• Exceptional organizational and time management abilities
• Strong communication and stakeholder liaison skills
• Budget tracking and basic financial reporting
• Discretion with sensitive, confidential information
• Proactive problem-solving in high-pressure environments
• PowerPoint presentation creation and editing
• Enterprise collaboration tools (e.g., Teams, Slack)

Education & Experience

• Bachelor’s degree or professional equivalent; advanced administrative or business training preferred.
• 1-3+ years in an Executive Assistant role supporting senior leaders in complex, matrixed organizations like insurance or financial services.
• Demonstrated executive presence, impeccable judgment, and ability to handle competing priorities.

Compensation Overview

Salary Range: $67,980 - $101,970 annually (base pay for primary New York location). Total compensation determined by education, experience, knowledge, and skills. Eligible for annual incentives, sales bonuses, or other performance-based pay.

Benefits at Guardian Life

Experience comprehensive, inclusive benefits designed for well-being:

• Flexible hybrid work (3 days in Hudson Yards office)
• Competitive health, dental, vision insurance
• 401(k) with company match
• Generous PTO, paid holidays, and family leave
• Professional development and tuition reimbursement
• Wellness programs, mental health support, and employee assistance
• Philanthropic opportunities and community involvement
• Explore full details at www.guardianlife.com/careers/corporate/benefits (full-time employees eligible).

Equal Employment Opportunity: Guardian Life is an equal opportunity employer. All qualified applicants considered without regard to age, race, color, creed, religion, sex, sexual orientation, national origin, disability, veteran status, or other protected classes. We provide reasonable accommodations for disabilities.

Join Guardian Life as an Executive Assistant in New York and elevate your career today. Apply now for this hybrid role in insurance careers at Hudson Yards!