Description

At GYG, great delivery doesn’t happen by accident, it happens through strong rhythm, clear governance, and people who love bringing order to complexity.
We’re looking for a PMO Coordinator to help keep our growing project portfolio running smoothly across Australia and the US.

This is a 12 month fixed term contract role that sits within the PMO and plays a critical part in keeping calendars aligned, reporting on track, and governance forums running seamlessly - so our Project Managers and leaders can focus on delivery.

What you’ll be doing

This is a coordination-heavy role where structure, follow-through and clarity really matter. You’ll:

• Maintain the AU and US PMO functional calendars, ensuring all governance forums, launches, reporting cycles and key rhythms are clearly sequenced and communicated
• Support portfolio-level reporting, ensuring project milestones, risks and statuses are accurate and up to date
• Coordinate key governance forums including Steering Committees, Advisory meetings and Monthly Food Focus
• Prepare agendas, distribute pre-reads, manage meeting packs and ensure everything is delivered on time
• Capture and distribute clear minutes, decisions and action logs within agreed timeframes
• Own the fortnightly reporting cycle, including chasing inputs, validating data and preparing clean summaries
• Maintain an audit-ready repository of PMO documentation, templates and governance artefacts
• Continuously improve PMO templates, trackers and reporting processes to make them simpler and more efficient

What we’re looking for

You’re organised, dependable and enjoy working in structured environments:

• 2+ years’ experience in project coordination or supporting a PMO or portfolio team
• Strong organisational skills with the ability to manage multiple deadlines across workstreams and markets
• Experience preparing agendas, minutes, governance packs and reporting summaries
• Confident using tools like Smartsheet, Teams, SharePoint, Excel and PowerPoint
• High attention to detail with strong written communication
• Comfortable coordinating stakeholders and following up professionally

Bonus points if you have experience supporting Steering Committees, portfolio reporting, or working in QSR, retail, hospitality, FMCG or other multi-site environments.

What you’ll get

• Love Ya Leave (5 weeks annual leave)
• Short Term Bonus Incentive Program (Annual)
• Long Term Incentive Program (Annual) 
• Annual GYG Gift Card
• Flexible Work from Home (1 day per week)
• Exclusive GYG Merch 
• Mobile phone allowance
• Annual Summits and Events
• Employee Referral Program
• Paid parental leave
• Opportunity to become a franchisee

Life at GYG

We care deeply about quality, simplicity and doing things properly.
We’re fast-moving, highly collaborative, and obsessed with making life easier for our restaurants. If you love structure, rhythm and helping teams perform at their best, you’ll fit right in.

Ready to bring clarity and consistency to a growing PMO?
Apply now and help keep GYG moving forward.

Qualifications

Additional Info