Executive Admin

Location: Singapore, South West, Singapore

Department: Your Privacy

About the Role

At HP Inc., the world's leading technology company, we're seeking a dynamic Executive Admin to provide high-level administrative support in our Singapore office. This role is pivotal in supporting our innovative teams driving cutting-edge hardware and solutions that transform how the world works. You'll manage complex calendars for senior leaders, orchestrate seamless domestic and international travel, and produce insightful reports and presentations that fuel HP's customer-centric initiatives. Embracing our culture of collaboration and innovation, you'll proactively solve challenges, ensure compliance with global standards, and contribute to continuous improvement in a fast-paced, technology-driven environment. Key to success in this role is your ability to maintain utmost confidentiality while coordinating across departments and external partners, all while mentoring junior staff to foster growth within HP's global network. With 6-8 years of advanced administrative experience, you'll leverage tools like SAP and SharePoint to streamline operations, manage office resources, and handle financial tasks such as expense reports and invoicing. Your proactive mindset will anticipate needs, offering solutions that enhance efficiency and support HP's mission to create technology that makes life better for everyone, everywhere. Join HP Inc., where every voice matters, and innovation propels careers forward. Operating in over 170 countries, we offer unparalleled opportunities for professional development in a respectful, inclusive culture. As an Executive Admin, you'll impact our department by leading functional projects and cross-functional initiatives, working on complex assignments that demand initiative, technical knowledge, and a passion for results. If you're ready to be part of a legendary company reshaping the future, apply now and bring your administrative expertise to HP's innovative ecosystem.

Key Responsibilities

• Provide extensive administrative support to supervisory and non-supervisory employees, including data entry, filing, and office supply management
• Manage complex calendars for senior management, prioritizing meetings and ensuring efficient time management
• Arrange domestic and international travel logistics for senior leadership
• Coordinate work within the team, across departments, and with external partners
• Produce detailed reports, documents, and presentations involving data analysis and research
• Maintain strict confidentiality in line with HP's data protection and privacy policies
• Proactively anticipate needs and offer innovative solutions to enhance administrative efficiency
• Ensure compliance with global process standards and participate in continuous improvement initiatives
• Provide guidance, mentoring, and training to lower-level administrative contributors
• Support HP's customer-centric culture by facilitating seamless operations for technology-driven projects
• Leverage digital tools to drive innovation in administrative processes

Required Qualifications

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or equivalent
• Typically 6-8 years of related work experience in senior/advanced general administrative support
• Experience in office services or related administrative fields
• Demonstrated competence in managing complex executive calendars
• Proven track record in coordinating domestic and international travel
• Experience producing detailed reports, documents, and presentations
• Strong understanding of data protection and confidentiality policies
• Ability to mentor and train junior administrative staff

Preferred Qualifications

• Experience in a technology or innovation-driven company like HP Inc.
• Familiarity with SAP Applications and Microsoft SharePoint
• Background in finance, accounting, or billing processes
• Certification in administrative or office management
• Experience supporting senior leadership in a global organization
• Knowledge of procurement and office supply management

Required Skills

• Administrative Support
• Calendar Management
• Travel Arrangements
• Data Entry
• Office Management
• Office Supply Management
• Presentation Software
• Microsoft SharePoint
• SAP Applications
• Expense Reports
• Accounting
• Billing
• Invoicing
• Purchasing
• Effective Communication
• Results Orientation
• Learning Agility
• Customer Centricity
• Digital Fluency

Benefits

• Competitive base salary and performance-based incentives
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with company matching
• Flexible workstyle options including hybrid arrangements
• Professional development programs fostering innovation and career growth
• Employee stock purchase plan
• Generous paid time off and holiday schedule
• Global mobility opportunities across HP's 170+ countries
• Wellness programs and employee assistance resources

HP Inc. is an equal opportunity employer.