Office Administration Specialist

Location: New Cairo, Cairo, Egypt

Department: Your Privacy

About the Role

HP Inc. is seeking a highly organized and proactive Office Administration Specialist to support the daily administration and operations of our newly established office in New Cairo, Cairo, Egypt. In this hybrid Flex role, you will combine office operations, executive support, and administrative coordination to ensure seamless functioning, compliance with local Egyptian standards, and alignment with HP's global processes. As a key contributor to our innovative technology environment, you will anticipate needs, drive continuous improvements, and foster a customer-centric culture that powers HP's mission to create technology that makes life better for everyone, everywhere. Your responsibilities will include executive support such as coordinating calendars, travel, and producing professional reports; managing confidential documentation workflows, wet-signatures, and social insurance in partnership with HR; and overseeing office operations like supply monitoring, facility maintenance, and first-day onboarding logistics. You will serve as the primary point of contact for all facility matters, coordinating with IT, HR, and vendors to maintain uninterrupted operations while ensuring adherence to health, safety, and labor law standards. This role offers the opportunity to innovate administrative processes in a forward-thinking company renowned for its cutting-edge hardware and solutions. The ideal candidate thrives in a collaborative, technology-driven culture, bringing strong organizational skills, fluency in English and Arabic, and a passion for efficiency. Join HP's global network of over 170 countries, where your contributions will support groundbreaking innovations in personal systems, printing, and computing. At HP, every voice matters, and you'll have access to unparalleled professional development, fostering career mobility in an inclusive environment that values diversity and empowers you to reshape the future.

Key Responsibilities

• Coordinate calendars, meeting logistics, and travel arrangements for the local leadership team
• Maintain organized digital and physical filing systems, ensuring confidentiality and policy compliance
• Manage documentation workflows including contracts, onboarding forms, and HR-related paperwork
• Handle wet-signature collection and coordinate with employees and external parties
• Support social insurance documentation in partnership with HR and vendors
• Produce professional reports, presentations, and correspondence for leadership
• Serve as primary point of contact for office and facility-related matters
• Monitor office supplies, facility maintenance, and ensure health & safety standards
• Oversee first-day onboarding logistics including welcome kits, badges, workspace readiness, and tours
• Coordinate with IT, HR, and facilities vendors for seamless operations
• Anticipate administrative needs, identify gaps, and propose efficiency improvements
• Ensure compliance with local labor laws, workplace policies, and global HP standards

Required Qualifications

• Bachelor’s degree in Business Administration, HR, or a related field
• 3+ years of experience in office administration, office management, or executive support
• Fluency in English and Arabic
• Strong organizational, prioritization, and multitasking abilities
• Solid understanding of workplace administrative procedures and local labor laws in Egypt
• Proficiency in Microsoft Office Suite
• Experience managing confidential documentation and compliance
• Ability to work in a hybrid Flex workstyle

Preferred Qualifications

• Experience with Workday or similar HR systems
• Knowledge of social insurance documentation and vendor coordination in Egypt
• Prior exposure to technology company environments
• Familiarity with global administrative processes
• Certification in office management or administrative professionals
• Experience supporting executive teams in multinational settings

Required Skills

• Exceptional organizational and time management skills
• Strong attention to detail and proactive problem-solving
• Excellent communication in English and Arabic (written and verbal)
• Discretion and ability to handle confidential information
• Multitasking in a fast-paced, dynamic environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Administrative coordination and vendor management
• Knowledge of Egyptian labor laws and social insurance processes
• Customer-centric service mindset aligned with HP's values
• Adaptability to hybrid work and global processes
• Team collaboration across IT, HR, and facilities
• Innovation in process improvements for office efficiency
• Executive support including calendar and travel management
• Onboarding and workplace setup expertise
• Report and presentation creation skills
• Compliance and policy adherence

Benefits

• Competitive base salary and performance-based incentives
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with company matching
• Flexible hybrid workstyle with work-life balance
• Professional development opportunities and tuition reimbursement
• Employee stock purchase plan
• Generous paid time off and holiday schedule
• Wellness programs including gym memberships and mental health support
• Global mobility and career advancement in a Fortune 500 company

HP Inc. is an equal opportunity employer.