HR Shared Services Specialist II - Benefits Team at Gilead Sciences in Uxbridge, UK

About Gilead Sciences

Gilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. For over 35 years, Gilead has pioneered therapies tackling some of the world's most pressing health challenges, including HIV, viral hepatitis, COVID-19, oncology, and inflammatory diseases. Headquartered in the United States with a global footprint, Gilead's innovative medicines have transformed lives by improving access to life-changing treatments. In the United Kingdom, our Uxbridge office plays a vital role in supporting EMEA operations, driving scientific discovery, and ensuring operational excellence. Joining Gilead means contributing to bold ambitions in biotechnology, where every team member fuels the mission to advance human health.

Role Overview

The HR Shared Services Specialist II - Benefits Team position in Uxbridge, United Kingdom, is a pivotal role within Gilead's fast-paced HR Shared Services team. This full-time opportunity focuses on the day-to-day management of HR transactions in Workday, particularly for the EMEA region, with occasional support for global teams. You will handle employee data changes like job promotions, compensation adjustments, and benefits administration throughout the employee lifecycle. As a benefits specialist, you'll engage with stakeholders across management, legal, payroll, and finance to resolve complex queries. Ideal for enthusiastic HR professionals who thrive in dynamic environments, this role demands detail orientation, adaptability to process changes, and a passion for problem-solving in a biopharmaceutical setting.

Key Responsibilities

In this position, you will take ownership of escalated HR inquiries, ensuring global consistency with local EMEA applicability. Key duties include:

• Analyzing and answering complex HR-related queries, acting as a liaison with local HR, Centers of Excellence (COEs), and stakeholders.
• Serving as an escalation point for tier-one support on policies, processes, and procedures.
• Maintaining accurate, timely HR data in Workday, including inputs, updates, and reconciliations.
• Managing benefits administration across the employee lifecycle and supporting global benefits projects.
• Developing and updating the HR knowledge base for self-service employee access.
• Partnering with regional teams to standardize and streamline HR processes, documenting them using tools like MS Visio.
• Participating in ad hoc projects and suggesting Workday enhancements to improve employee experience.

Qualifications & Requirements

To succeed at Gilead, candidates should demonstrate:

• Strong customer service orientation with integrity and confidentiality.
• Knowledge of HR policies, practices, laws, and EMEA benefits regulations.
• Excellent communication, organizational, and data analysis skills, including advanced Excel (pivot tables, V-lookups).
• Experience documenting business processes visually and in detail.
• Proven ability to lead process improvements, prioritize workloads, and make effective decisions.
• EMEA benefits experience and familiarity with compliance practices for benefit plans.

A bachelor's degree in HR, business, or a related field is preferred, along with 3+ years in HR shared services or benefits administration.

Benefits & Perks

Gilead Sciences offers a premium compensation package tailored to attract top talent in the biopharmaceutical sector. While salary details are competitive (estimated £45,000 - £65,000 annually), employees enjoy:

• Comprehensive benefits including health insurance, pension contributions, and wellness programs.
• Generous paid time off and flexible working arrangements.
• Professional development through training, mentorship, and leadership programs.
• Access to cutting-edge HR technologies like Workday.
• Collaborative culture fostering inclusion, innovation, and work-life balance.

Career Growth

Gilead invests in its people as the cornerstone of success. This role offers pathways to senior HR positions, global project leadership, and specialization in benefits or HR systems. With opportunities to influence EMEA and global processes, you'll build expertise in biopharma HR while contributing to therapies for HIV, oncology, and inflammatory diseases. People leaders at Gilead drive cultural evolution, empowering employees to achieve aspirations in a supportive environment.

Why Join Gilead

At Gilead, you're not just joining a company—you're partnering in a mission to conquer major diseases. Our Uxbridge team supports groundbreaking work in HIV treatments like Biktarvy, oncology innovations, and therapies for inflammatory conditions. Enjoy a premium workplace with relentless drive, collaboration, and direct impact on global health. With a focus on employee experience, Gilead provides the tools, resources, and culture to thrive. Make a difference in biopharma—apply today and help create possible, together.

Role FAQs

What is the work location?

This role is based in Uxbridge, United Kingdom, with potential hybrid flexibility.

Is prior Workday experience required?

Yes, proficiency in Workday for HR transactions is essential.

What benefits expertise is needed?

EMEA benefits administration and compliance knowledge is key.

How does this role support Gilead's mission?

By ensuring seamless HR operations, enabling focus on HIV, oncology, and inflammatory disease innovations.

What growth opportunities exist?

Progress to HR leadership, global projects, and specialized biopharma HR roles.