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Manager, Payroll Accounting

Instacart

Manager, Payroll Accounting

Instacart logo

Instacart

full-time

Posted: December 13, 2025

Number of Vacancies: 1

Job Description

Responsibilities

  • Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
  • Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance.
  • Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows.
  • Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation.
  • Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance.
  • Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva).
  • Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations.
  • Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance.
  • Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers.
  • Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits).
  • Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting.
  • Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale.
  • Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows.
  • Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows.
  • Develop and maintain clear documentation of policies, procedures, and controls.

Required Qualifications

  • Bachelor’s or Master’s degree in Accounting
  • 5–7+ years of payroll accounting experience; global payroll exposure strongly preferred
  • Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices
  • Experience managing or mentoring accounting staff
  • Strong technical knowledge of U.S. GAAP and SOX requirements
  • Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion
  • Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations)
  • Excellent communication and relationship-building skills
  • Demonstrated ability to lead cross-functional initiatives and drive continuous improvement

Preferred Qualifications

  • CPA designation preferred
  • Working knowledge of federal, state, and local payroll tax regulations
  • Experience supporting financial forecasting and payroll analytics
  • Experience in a fast-paced or hyper-growth environment

Required Skills

  • payroll accounting principles
  • GL treatment
  • account reconciliation
  • U.S. GAAP
  • SOX requirements
  • Workday
  • ADP
  • Oracle Fusion
  • Excel (pivot tables, SUMIFS, VLOOKUP, reconciliations)
  • communication
  • relationship-building
  • cross-functional initiatives
  • continuous improvement

Salary Range

$131000 - $145000 CAD

Locations

  • United States, United States (Remote)

Salary

131,000 - 145,000 CAD / yearly

Skills Required

  • payroll accounting principlesintermediate
  • GL treatmentintermediate
  • account reconciliationintermediate
  • U.S. GAAPintermediate
  • SOX requirementsintermediate
  • Workdayintermediate
  • ADPintermediate
  • Oracle Fusionintermediate
  • Excel (pivot tables, SUMIFS, VLOOKUP, reconciliations)intermediate
  • communicationintermediate
  • relationship-buildingintermediate
  • cross-functional initiativesintermediate
  • continuous improvementintermediate

Required Qualifications

  • Bachelor’s or Master’s degree in Accounting (experience)
  • 5–7+ years of payroll accounting experience; global payroll exposure strongly preferred (experience)
  • Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices (experience)
  • Experience managing or mentoring accounting staff (experience)
  • Strong technical knowledge of U.S. GAAP and SOX requirements (experience)
  • Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion (experience)
  • Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations) (experience)
  • Excellent communication and relationship-building skills (experience)
  • Demonstrated ability to lead cross-functional initiatives and drive continuous improvement (experience)

Preferred Qualifications

  • CPA designation preferred (experience)
  • Working knowledge of federal, state, and local payroll tax regulations (experience)
  • Experience supporting financial forecasting and payroll analytics (experience)
  • Experience in a fast-paced or hyper-growth environment (experience)

Responsibilities

  • Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
  • Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance.
  • Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows.
  • Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation.
  • Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance.
  • Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva).
  • Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations.
  • Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance.
  • Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers.
  • Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits).
  • Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting.
  • Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale.
  • Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows.
  • Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows.
  • Develop and maintain clear documentation of policies, procedures, and controls.

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Accounting & FinanceGrocery DeliveryTechE-commerceAccounting & Finance

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Instacart logo

Manager, Payroll Accounting

Instacart

Manager, Payroll Accounting

Instacart logo

Instacart

full-time

Posted: December 13, 2025

Number of Vacancies: 1

Job Description

Responsibilities

  • Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
  • Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance.
  • Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows.
  • Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation.
  • Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance.
  • Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva).
  • Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations.
  • Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance.
  • Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers.
  • Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits).
  • Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting.
  • Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale.
  • Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows.
  • Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows.
  • Develop and maintain clear documentation of policies, procedures, and controls.

Required Qualifications

  • Bachelor’s or Master’s degree in Accounting
  • 5–7+ years of payroll accounting experience; global payroll exposure strongly preferred
  • Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices
  • Experience managing or mentoring accounting staff
  • Strong technical knowledge of U.S. GAAP and SOX requirements
  • Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion
  • Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations)
  • Excellent communication and relationship-building skills
  • Demonstrated ability to lead cross-functional initiatives and drive continuous improvement

Preferred Qualifications

  • CPA designation preferred
  • Working knowledge of federal, state, and local payroll tax regulations
  • Experience supporting financial forecasting and payroll analytics
  • Experience in a fast-paced or hyper-growth environment

Required Skills

  • payroll accounting principles
  • GL treatment
  • account reconciliation
  • U.S. GAAP
  • SOX requirements
  • Workday
  • ADP
  • Oracle Fusion
  • Excel (pivot tables, SUMIFS, VLOOKUP, reconciliations)
  • communication
  • relationship-building
  • cross-functional initiatives
  • continuous improvement

Salary Range

$131000 - $145000 CAD

Locations

  • United States, United States (Remote)

Salary

131,000 - 145,000 CAD / yearly

Skills Required

  • payroll accounting principlesintermediate
  • GL treatmentintermediate
  • account reconciliationintermediate
  • U.S. GAAPintermediate
  • SOX requirementsintermediate
  • Workdayintermediate
  • ADPintermediate
  • Oracle Fusionintermediate
  • Excel (pivot tables, SUMIFS, VLOOKUP, reconciliations)intermediate
  • communicationintermediate
  • relationship-buildingintermediate
  • cross-functional initiativesintermediate
  • continuous improvementintermediate

Required Qualifications

  • Bachelor’s or Master’s degree in Accounting (experience)
  • 5–7+ years of payroll accounting experience; global payroll exposure strongly preferred (experience)
  • Strong foundational knowledge of payroll accounting principles, GL treatment, and account reconciliation best practices (experience)
  • Experience managing or mentoring accounting staff (experience)
  • Strong technical knowledge of U.S. GAAP and SOX requirements (experience)
  • Hands-on experience with payroll and ERP systems, preferably Workday, ADP, and Oracle Fusion (experience)
  • Strong Excel / data analysis skills (pivot tables, SUMIFS, VLOOKUP, reconciliations) (experience)
  • Excellent communication and relationship-building skills (experience)
  • Demonstrated ability to lead cross-functional initiatives and drive continuous improvement (experience)

Preferred Qualifications

  • CPA designation preferred (experience)
  • Working knowledge of federal, state, and local payroll tax regulations (experience)
  • Experience supporting financial forecasting and payroll analytics (experience)
  • Experience in a fast-paced or hyper-growth environment (experience)

Responsibilities

  • Lead, mentor, and develop a high-performing payroll accounting team; establish priorities and guide execution during close and project cycles
  • Own the global payroll accounting function, including system integrity, month-end close, reconciliations, reporting, and compliance.
  • Serve as the primary liaison between Payroll/HR, FP&A, Tax, and Accounting to ensure alignment and timely delivery of critical workflows.
  • Oversee internal controls related to payroll accounting; maintain and enhance SOX-compliant processes and documentation.
  • Oversee preparation and review of payroll journal entries, ensuring accuracy, completeness, and GAAP compliance.
  • Own reconciliation and data integrity across payroll/HRIS and financial systems (e.g., Workday, ADP, Oracle, Workiva).
  • Manage monthly close related to payroll accounting including variance analysis, flux explanations, reporting packages and account reconciliations.
  • Lead preparation of audit deliverables and serve as primary contact for internal/external and SOX audits related to payroll, benefits, and statutory compliance.
  • Oversee global payroll accounting, ensuring proper treatment of FX, intercompany transactions, statutory reporting, and collaboration with international teams or providers.
  • Manage accruals and reporting for payroll-related expenses (bonuses, commissions, PTO, benefits).
  • Partner with FP&A and HR teams to support workforce cost forecasting, budgeting, and reporting.
  • Own troubleshooting of complex payroll issues; drive timely resolution of root causes at scale.
  • Ensure the accuracy of system integrations and mapping between payroll platforms and GL; partner with systems teams to enhance workflows.
  • Identify, recommend, and lead implementation of scalable process improvements across systems, reporting, and close workflows.
  • Develop and maintain clear documentation of policies, procedures, and controls.

Target Your Resume for "Manager, Payroll Accounting" , Instacart

Get personalized recommendations to optimize your resume specifically for Manager, Payroll Accounting. Takes only 15 seconds!

AI-powered keyword optimization
Skills matching & gap analysis
Experience alignment suggestions

Check Your ATS Score for "Manager, Payroll Accounting" , Instacart

Find out how well your resume matches this job's requirements. Get comprehensive analysis including ATS compatibility, keyword matching, skill gaps, and personalized recommendations.

ATS compatibility check
Keyword optimization analysis
Skill matching & gap identification
Format & readability score

Tags & Categories

Accounting & FinanceGrocery DeliveryTechE-commerceAccounting & Finance

Related Jobs You May Like

No related jobs found at the moment.