Description

Job Summary:
A senior preparer position responsible for delivering comprehensive secretarial services for low,
medium and high complexity portfolios. This role handles sophisticated operational processes with
minimal supervision, focusing on detailed deliverables and quality assurance. The position requires
strong technical expertise and the ability to execute complex processes while maintaining high
standards, with work reviewed by Senior Officer.

Core Responsibilities:
• Handle low-to-high complexity corporate secretarial matters.
• Process complex transactions and documentation.
• Ensure compliance with regulatory requirements.
• Lead preparation of annual meetings and board meetings

Tasks:
Corporate Secretarial & Board Management:
• Prepare (annual) board meetings documents - agenda, list of transactions, attendance list,
  power of attorney.
• Prepare (annual) general meetings documents - agenda, convocation letter, attendance list,
  power of attorney, declaration of external director.
• Minutes writing based on recording - directors, shareholders/ members meetings.
• Minutes writing based on template - directors, shareholders/ members meetings.
• Drafting of resolutions with no template (directors, shareholders/ members).
• Drafting of resolutions based on template (directors, shareholders/ members).
• Updating of structure chart.
• Drafting of agreements (loan, capital/ share premium ).
• Statutory changes.
• Identification of UBO and registration with chamber of commerce + Change in UBO.
• Dividend distribution.
• Liquidation.
• Bank account opening.
• Assistance with bank periodic file reviews;
• Change in bank signatories;
• Capital/ share premium contribution;
• Share/dividend distributions.
• Review of simple emails and Co-Sec tasks
 

Compliance:
• Client file reviews.
• Review client due diligence (CDD) documents.
• Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check
  memo.
• Review of compliance checks (bad press and world checks) conducted by Officer 1 and 2.
• Transaction monitoring.
• PEP identification and preparation of PEP memo.
• Conduct serviced entity risk rating (SERR) assessment/review.
• Drafting of notes to Committees
• Review CDD worksheet from junior staff,

Administrative & Client Support:
• Process payment instructions.
• Handle additional duties as required

Qualifications

Educational Background:
• Degree holder and/or related Professional qualification
 

Professional Experience:
• Minimum 4 years of experience in Corporate Administration and Secretarial matters

Additional Info

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,500+ employees - from 94 nationalities, speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients' sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.