Administrative Officer
Jones Lang LaSalle
Administrative Officer
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Overview
The Administrative Officer provides comprehensive administrative and operational support to the Capital Markets team, ensuring efficient execution of transactions, client services, and day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven environment.
Key Responsibilities
Transaction Support Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation. Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries. Schedule and coordinate client meetings, site visits, and transaction closing activities.
Client and Stakeholder Management Serve as primary point of contact for routine client inquiries and requests. Maintain current client contact databases and relationship management systems. Coordinate client entertainment and relationship-building activities. Support business development initiatives and proposal preparation.
Administrative Operations Manage complex calendars for senior team members, including travel arrangements and meeting coordination. Process expense reports, invoices, and other financial documentation. Maintain filing systems for both physical and electronic records. Prepare routine correspondence and internal communications.
Market Research and Analysis Support Assist with market research compilation and basic data analysis. Maintain property databases and market intelligence files. Support preparation of market reports and client presentations. Coordinate with research team on information requests and updates.
Required Qualifications
Education and Experience Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred. 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services. Experience with transaction support or client services preferred.
Technical Skills Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. Experience with CRM systems and database management. Familiarity with financial modeling software and real estate industry platforms preferred. Strong typing and data entry capabilities.
Core Competencies Exceptional organizational and time management skills with ability to prioritize multiple tasks. Strong written and verbal communication skills. High attention to detail and accuracy in document preparation. Ability to maintain confidentiality and handle sensitive information appropriately.
Preferred Qualifications
Experience with capital markets transactions or commercial real estate investments. Knowledge of financial markets and investment terminology. Previous exposure to client relationship management in professional services environment. Project coordination experience with cross-functional teams.
Work Environment
Fast-paced office environment with frequent deadline pressure. Occasional overtime required during active transaction periods. Professional interaction with clients, investors, and external partners. Team-oriented culture with emphasis on collaboration and client service excellence.
This position offers excellent exposure to capital markets operations and provides strong foundation for career advancement within commercial real estate finance and investment services.
Location:
On-site –Riyadh, SAUIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Locations
- Riyadh, Saudi Arabia
Salary
48,000 - 96,000 USD / yearly
Source: AI Estimation
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Microsoft Office Suite (Excel, PowerPoint)intermediate
- CRM systemsintermediate
- Database managementintermediate
- Financial modeling softwareintermediate
- Real estate industry platformsintermediate
- Organizational skillsintermediate
- Time managementintermediate
- Written and verbal communicationintermediate
- Attention to detailintermediate
- Data entryintermediate
- Confidentiality handlingintermediate
Required Qualifications
- Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred (experience)
- 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services (experience)
- Experience with transaction support or client services preferred (experience)
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint (experience)
- Experience with CRM systems and database management (experience)
- Familiarity with financial modeling software and real estate industry platforms preferred (experience)
- Strong typing and data entry capabilities (experience)
- Exceptional organizational and time management skills with ability to prioritize multiple tasks (experience)
- Strong written and verbal communication skills (experience)
- High attention to detail and accuracy in document preparation (experience)
- Ability to maintain confidentiality and handle sensitive information appropriately (experience)
Preferred Qualifications
- Experience with capital markets transactions or commercial real estate investments (experience)
- Knowledge of financial markets and investment terminology (experience)
- Previous exposure to client relationship management in professional services environment (experience)
- Project coordination experience with cross-functional teams (experience)
Responsibilities
- Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation
- Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries
- Schedule and coordinate client meetings, site visits, and transaction closing activities
- Serve as primary point of contact for routine client inquiries and requests
- Maintain current client contact databases and relationship management systems
- Coordinate client entertainment and relationship-building activities
- Support business development initiatives and proposal preparation
- Manage complex calendars for senior team members, including travel arrangements and meeting coordination
- Process expense reports, invoices, and other financial documentation
- Maintain filing systems for both physical and electronic records
- Prepare routine correspondence and internal communications
- Assist with market research compilation and basic data analysis
- Maintain property databases and market intelligence files
- Support preparation of market reports and client presentations
- Coordinate with research team on information requests and updates
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Officer @ Jones Lang LaSalle.
Related Books and Jobs
Administrative Officer
Jones Lang LaSalle
Administrative Officer
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Overview
The Administrative Officer provides comprehensive administrative and operational support to the Capital Markets team, ensuring efficient execution of transactions, client services, and day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven environment.
Key Responsibilities
Transaction Support Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation. Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries. Schedule and coordinate client meetings, site visits, and transaction closing activities.
Client and Stakeholder Management Serve as primary point of contact for routine client inquiries and requests. Maintain current client contact databases and relationship management systems. Coordinate client entertainment and relationship-building activities. Support business development initiatives and proposal preparation.
Administrative Operations Manage complex calendars for senior team members, including travel arrangements and meeting coordination. Process expense reports, invoices, and other financial documentation. Maintain filing systems for both physical and electronic records. Prepare routine correspondence and internal communications.
Market Research and Analysis Support Assist with market research compilation and basic data analysis. Maintain property databases and market intelligence files. Support preparation of market reports and client presentations. Coordinate with research team on information requests and updates.
Required Qualifications
Education and Experience Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred. 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services. Experience with transaction support or client services preferred.
Technical Skills Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. Experience with CRM systems and database management. Familiarity with financial modeling software and real estate industry platforms preferred. Strong typing and data entry capabilities.
Core Competencies Exceptional organizational and time management skills with ability to prioritize multiple tasks. Strong written and verbal communication skills. High attention to detail and accuracy in document preparation. Ability to maintain confidentiality and handle sensitive information appropriately.
Preferred Qualifications
Experience with capital markets transactions or commercial real estate investments. Knowledge of financial markets and investment terminology. Previous exposure to client relationship management in professional services environment. Project coordination experience with cross-functional teams.
Work Environment
Fast-paced office environment with frequent deadline pressure. Occasional overtime required during active transaction periods. Professional interaction with clients, investors, and external partners. Team-oriented culture with emphasis on collaboration and client service excellence.
This position offers excellent exposure to capital markets operations and provides strong foundation for career advancement within commercial real estate finance and investment services.
Location:
On-site –Riyadh, SAUIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Locations
- Riyadh, Saudi Arabia
Salary
48,000 - 96,000 USD / yearly
Source: AI Estimation
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Microsoft Office Suite (Excel, PowerPoint)intermediate
- CRM systemsintermediate
- Database managementintermediate
- Financial modeling softwareintermediate
- Real estate industry platformsintermediate
- Organizational skillsintermediate
- Time managementintermediate
- Written and verbal communicationintermediate
- Attention to detailintermediate
- Data entryintermediate
- Confidentiality handlingintermediate
Required Qualifications
- Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred (experience)
- 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services (experience)
- Experience with transaction support or client services preferred (experience)
- Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint (experience)
- Experience with CRM systems and database management (experience)
- Familiarity with financial modeling software and real estate industry platforms preferred (experience)
- Strong typing and data entry capabilities (experience)
- Exceptional organizational and time management skills with ability to prioritize multiple tasks (experience)
- Strong written and verbal communication skills (experience)
- High attention to detail and accuracy in document preparation (experience)
- Ability to maintain confidentiality and handle sensitive information appropriately (experience)
Preferred Qualifications
- Experience with capital markets transactions or commercial real estate investments (experience)
- Knowledge of financial markets and investment terminology (experience)
- Previous exposure to client relationship management in professional services environment (experience)
- Project coordination experience with cross-functional teams (experience)
Responsibilities
- Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation
- Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries
- Schedule and coordinate client meetings, site visits, and transaction closing activities
- Serve as primary point of contact for routine client inquiries and requests
- Maintain current client contact databases and relationship management systems
- Coordinate client entertainment and relationship-building activities
- Support business development initiatives and proposal preparation
- Manage complex calendars for senior team members, including travel arrangements and meeting coordination
- Process expense reports, invoices, and other financial documentation
- Maintain filing systems for both physical and electronic records
- Prepare routine correspondence and internal communications
- Assist with market research compilation and basic data analysis
- Maintain property databases and market intelligence files
- Support preparation of market reports and client presentations
- Coordinate with research team on information requests and updates
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Officer @ Jones Lang LaSalle.
Related Books and Jobs