JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.

Location: 3 Kings Inch Place, Renfrew, Glasgow, PA4 8WF

Role Purpose

An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will be responsible for the full day to day delivery at our client site and be the on-site point of contact for the key stakeholders.

The responsibilities will include reception and courier services, site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and management of site work orders.

Client/Stakeholder Management

• Full ownership of the reception and courier services

• Deliver excellent customer service to meet on-site client’s expectations

• Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels

• Monitor procedures to ensure client’s expectations are conveyed and worked upon

Procurement & Vendor Management

• Support vendors including hard and soft skills to deliver services on time and within budget

• Support vendor procurement processes in accordance with agreed client procurement guidelines as well as JLL procurement best practices

Contracts Management

• Ensure that all contracts are professionally delivered at the right cost and in line with the JLL

• Code of Ethics

• Support in monitoring expiry of contracts and initiate re-procurement if needed

• Continually assess contracts to ensure best value delivered to the client

Finance Management / Cost Control / Profitability

• Assist in ensuring that the site’s financial operations are meeting targets and control requirements

• Assist and monitor financial processes to ensure account payable procedures are followed at all times

• Raise PO’s and keep track on site spend

Health & Safety Management

• Implement and manage safety procedures to ensure the provision of a safe working environment following JLL EHS processes and procedures

• Ensure compliance with statutory regulations on fire, health and safety standards

Site Operations Management

• Implement Industry Best Practice operations

• Assist and monitor to ensure all building procedures and performance measures are maintained at all times

• Seek ways to reduce costs and improve operational standards

Risk Management

• Assist in the implementation and management of a property risk management program

• Support the implementation and monitoring of disaster recovering and business continuity plans

• Follow established escalation procedures and incident reporting procedures

• Adhere to JLL business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

• Minimum of 5-year experience in facilities, property management, hospitality or related field

• Customer service and Reception skills

• Able to demonstrate knowledge of local health and occupational safety requirements

• Highly experienced in budget management and financial analysis

• Strong communicator

• Experience of contactor management

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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