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Facility Administrator        

Role Summary:

The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes.

Key Responsibilities – P1 Band

Purchase Order Management

• Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests.

• Generate POs for JLL in the client system.

• Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client.

• Track client POs and maintain spend trackers against each PO.

Accruals and Reporting

• Review and consolidate accrual inputs from all site teams.

• Submit monthly accruals into the JnJ system.

• Support ad-hoc financial reporting requirements.

• Coordinate with site teams to consolidate reports for finance functions.

Invoice Processing

• Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system.

• Follow up with vendors to submit invoices for completed work in JDe/Corrigo

Vendor Coordination

• Coordinate and verify vendor quotes for on-demand services.

• Ensure compliance with client procurement and payment processes.

Qualifications & Skills:

• Bachelor’s degree.

• 2–3 years of experience in finance operations, procurement, or accounts payable.

• Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and stakeholder management abilities.

Employment Type: Contract Employee
Work Location: Chiyoda-ku, Tokyo
Smoking Policy: No smoking on premises (designated smoking areas available)

Working Hours: 9:00 AM to 6:00 PM based on client site standard
Flexible Work Hours: Core hours apply
Remote Work: On-site attendance required
Holidays: Two days off per week (Follows Japanese calendar)
Overtime Pay: Included. Fixed overtime pay (equivalent to 30 hours per month) is included in the base annual salary.

Number of Openings: 1

Number of interviews: 2 to 3 times

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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