Production Administrator

Silent Aire – Dublin

What you will do

As a Production Administrator, you will play a vital role in supporting the smooth operation of our production function. Reporting to the Plant Manager, you’ll handle a wide range of administrative tasks that keep our team organized and efficient.

What You Will Do

• Manage payroll queries, holiday requests, and maintain accurate holiday records.
• Assist with onboarding new employees in Workday and provide limited access to the TMS system.
• Support recruitment activities and administrative tasks for new hires.
• Review and resolve daily clocking issues, ensuring accurate job allocations.
• Maintain up-to-date employee files, including attendance records.
• Promote and assist employees with company benefits such as healthcare and pension applications.
• Handle HR-related administrative requests (e.g., pension forms, contracts, paternity forms).
• Coordinate new hire inductions, access badge allocation, and locker assignments.
• Monitor and maintain PPE and contract cleaning stock levels.
• Process production floor orders, purchase orders, and tool requests.
• Manage printing, labeling, and laminating requests for outgoing AHU units.
• Provide reception cover as needed, maintain visitor logs, and manage gate control.
• Schedule meetings and training sessions, including room bookings.
• Prepare daily DSU details and provide additional information for supervisors.
• Keep company notice boards updated and organized.
• Perform other administrative duties as required.

What We Look For

• Strong communication skills with the ability to engage employees and management at all levels.
• Confidence in liaising with auditors, regulatory representatives, customers, and vendors.
• Excellent computer literacy and proficiency in administrative systems.
• Ability to deliver staff presentations when required.
• Solid understanding of HR policies, practices, and operational challenges.
• Highly organized with exceptional attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Proactive, solution-oriented mindset with a high level of integrity and confidentiality.

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