Business Assistant

Location: Madrid, Spain

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a proud history of innovation and client-focused solutions. We are seeking a dedicated Business Assistant to join our dynamic team in Madrid, Spain. In this role, you will provide essential administrative support to our business units, contributing to the seamless operation of our financial services operations in the European market. As a key member of the team, you will handle day-to-day tasks that ensure efficiency, compliance, and productivity, while gaining exposure to the fast-paced world of investment banking, asset management, and corporate finance. Your primary responsibilities will include managing schedules, preparing financial documentation, and coordinating communications for senior leaders. You will assist in tracking expenses, supporting regulatory reporting, and facilitating cross-departmental collaborations, all while upholding JP Morgan Chase's commitment to integrity and excellence. This position offers the opportunity to work in a collaborative environment where your organizational skills and attention to detail will directly impact our ability to deliver top-tier services to clients worldwide. We value professionals who thrive in a multicultural setting and are passionate about the financial industry. Joining JP Morgan Chase means access to world-class resources, ongoing training, and a supportive culture that fosters growth. If you are proactive, detail-oriented, and eager to contribute to a global leader in finance, we encourage you to apply and become part of our Madrid team.

Key Responsibilities

• Provide administrative support to business teams, including scheduling meetings, managing calendars, and coordinating travel arrangements
• Assist in preparing financial reports, presentations, and documentation for internal and external stakeholders
• Handle correspondence, data entry, and maintenance of client records in compliance with JP Morgan Chase standards
• Coordinate logistics for team events, training sessions, and departmental meetings in Madrid
• Support budget tracking and expense reporting for assigned business units
• Liaise with internal departments such as HR, IT, and Compliance to ensure smooth operations
• Maintain confidentiality of sensitive financial information and adhere to regulatory requirements
• Assist in onboarding new team members and managing office supplies/inventory
• Monitor and update project timelines using tools like Microsoft Project or similar
• Contribute to process improvements in administrative workflows to enhance efficiency

Required Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field
• At least 2 years of administrative or support experience in a corporate environment, preferably in financial services
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent command of English and Spanish, both written and spoken
• Strong organizational skills with the ability to manage multiple priorities
• Experience with data entry and basic financial reporting tools
• Eligibility to work in Spain without sponsorship

Preferred Qualifications

• Prior experience in the banking or financial services sector
• Familiarity with JP Morgan Chase systems or similar enterprise software
• Knowledge of regulatory compliance in the European financial market
• Advanced proficiency in Excel for data analysis and reporting
• Experience supporting senior executives in a fast-paced environment

Required Skills

• Proficiency in Microsoft Office Suite
• Strong written and verbal communication
• Excellent time management and prioritization
• Attention to detail and accuracy
• Problem-solving and critical thinking
• Customer service orientation
• Adaptability in a dynamic environment
• Team collaboration and interpersonal skills
• Basic financial acumen and understanding of banking operations
• Data analysis using Excel
• Confidentiality and ethical judgment
• Multitasking in high-pressure settings
• Organizational and record-keeping abilities
• Familiarity with CRM or project management software
• Cultural sensitivity in a multicultural team

Benefits

• Competitive base salary and performance-based annual bonuses
• Comprehensive health, dental, and vision insurance coverage
• Retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick leave, and parental leave
• Professional development opportunities through JP Morgan's learning programs
• Employee assistance program for wellness and mental health support
• Hybrid work flexibility and modern office facilities in Madrid
• Access to global mobility programs and career advancement paths

JP Morgan Chase is an equal opportunity employer.