Executive Administrative Assistant

Location: Boston, MA, United States

Job Family: Administrative Assistant

About the Role

At JPMorgan Chase, we are a leading global financial services firm with a rich history of innovation and client-focused solutions. As an Executive Administrative Assistant in our Boston office, you will play a pivotal role supporting senior leaders in the investment banking and asset management divisions. This position demands a high level of professionalism, where you will showcase your acumen in managing complex schedules, facilitating seamless communication, and ensuring operational excellence amid the fast-paced demands of the financial industry. Your contributions will directly impact executive productivity, allowing our teams to focus on delivering top-tier advisory services to institutional clients and navigating market complexities. In this role, you will handle a diverse array of responsibilities, from coordinating high-stakes meetings with regulators and clients to preparing insightful presentations on market trends and financial analyses. You will serve as the first point of contact for executive inquiries, maintaining confidentiality in all matters related to sensitive deals, compliance, and strategic initiatives. Leveraging your organizational prowess, you will streamline workflows, track budgets for executive travel, and support special projects that align with JPMorgan Chase's commitment to sustainable finance and digital transformation. This position offers the opportunity to immerse yourself in the heart of Boston's vibrant financial hub, collaborating with cross-functional teams to drive business success. We value flexibility and resilience, as the role requires adapting to evolving priorities in a dynamic economic landscape. If you thrive in an environment that rewards precision, initiative, and strong communication, join JPMorgan Chase to advance your career while contributing to our mission of empowering economic growth. This is more than an administrative role—it's a gateway to professional growth within one of the world's most respected financial institutions, with ample opportunities for skill enhancement and networking in the industry.

Key Responsibilities

• Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and edit correspondence, reports, and presentations using financial data and market insights
• Handle confidential communications and documentation related to client interactions and internal strategies
• Coordinate logistics for executive events, board meetings, and team offsites within the financial services division
• Liaise with internal teams such as compliance, risk management, and operations to ensure seamless executive workflows
• Manage expense reimbursements and budget tracking for executive activities in line with JPMorgan Chase policies
• Assist in preparing materials for regulatory filings and client presentations in the investment banking sector
• Monitor and respond to executive inquiries, prioritizing urgent matters in a dynamic financial environment
• Maintain organized filing systems for both digital and physical records, ensuring compliance with data security standards
• Support ad-hoc projects, such as market research summaries or team onboarding for new hires in Boston

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience, preferably in a financial services environment
• Proven ability to handle sensitive and confidential information with discretion
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to travel occasionally as needed for executive support

Preferred Qualifications

• Experience supporting C-suite executives in the financial industry
• Knowledge of JPMorgan Chase systems and processes
• Certification in administrative professional development (e.g., CAP)
• Familiarity with financial terminology and regulatory compliance
• Bilingual skills, particularly in Spanish or another relevant language for Boston operations

Required Skills

• Advanced proficiency in Microsoft Office and collaboration tools like Teams or SharePoint
• Exceptional time management and prioritization in high-pressure financial settings
• Strong attention to detail for accurate data handling and reporting
• Excellent interpersonal and relationship-building skills for executive interactions
• Discretion and ethical judgment in managing confidential financial information
• Adaptability to shifting priorities in a volatile market environment
• Effective problem-solving for logistical and administrative challenges
• Superior written and oral communication for professional correspondence
• Knowledge of financial services protocols and compliance requirements
• Technical aptitude for learning proprietary JPMorgan Chase software
• Multitasking across diverse tasks like scheduling and document preparation
• Cultural sensitivity for diverse teams in a global financial institution
• Analytical skills for supporting data-driven executive decisions
• Proactive initiative in anticipating executive needs

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and parental leave
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Flexible work arrangements and hybrid options in Boston
• Access to JPMorgan Chase's global employee assistance program

JP Morgan Chase is an equal opportunity employer.