Executive Administrative Assistant, Commercial & Investment Bank

Location: Kwun Tong, Kowloon, Hong Kong

Job Family: Administrative Assistant

About the Role

JPMorgan Chase & Co. is a leading global financial services firm with assets of $3.9 trillion and operations worldwide. We operate in more than 60 countries, providing innovative solutions in investment banking, consumer and commercial banking, and asset management. Join our Commercial & Investment Bank (CIB) team in Kwun Tong, Kowloon, Hong Kong, as an Executive Administrative Assistant, where you will provide high-level support to senior executives driving strategic initiatives in corporate banking, investment banking, and market-making activities. This role is pivotal in ensuring seamless operations in a high-stakes environment, contributing to the firm's commitment to excellence in financial services. In this position, you will manage the day-to-day administrative needs of CIB leadership, including coordinating global travel, preparing confidential materials for client meetings and regulatory filings, and facilitating communication across teams in Asia-Pacific and beyond. Your role will involve leveraging JP Morgan's advanced tools to track expenses, organize events, and maintain records compliant with Hong Kong's financial regulations. This is an opportunity to immerse yourself in the dynamic world of global finance, supporting executives who shape market trends and deliver value to institutional clients. We seek a proactive professional who thrives in a collaborative, fast-paced setting and embodies JP Morgan's core values of integrity, innovation, and client focus. With opportunities for career growth within one of the world's most admired financial institutions, this role offers exposure to cutting-edge banking practices and a supportive culture that invests in your professional development. If you are detail-oriented and passionate about the financial services industry, apply to become a key partner in our CIB success story.

Key Responsibilities

• Manage complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, reports, presentations, and financial documents with a focus on accuracy
• Coordinate internal and external communications, including liaising with clients, regulators, and stakeholders in the Commercial & Investment Bank
• Handle travel logistics, including international bookings and itineraries compliant with JP Morgan policies
• Organize and maintain confidential files, records, and databases related to banking operations
• Assist in preparing materials for board meetings, client pitches, and investment strategy sessions
• Support event coordination for team offsites, conferences, and networking events in Hong Kong
• Monitor and reconcile expenses using JP Morgan's financial systems
• Provide general administrative support, including office management and ad-hoc projects
• Ensure compliance with internal policies and Hong Kong regulatory requirements in all administrative tasks

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 5 years of administrative support experience, preferably in financial services
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills with the ability to handle multiple priorities
• Strong communication skills, both written and verbal, with a professional demeanor
• Ability to maintain confidentiality and handle sensitive information discreetly
• Experience supporting C-level executives in a fast-paced corporate environment

Preferred Qualifications

• Prior experience in the banking or investment sector, specifically with Commercial & Investment Bank operations
• Familiarity with financial terminology and regulatory compliance in Hong Kong
• Advanced proficiency in calendar management tools and virtual meeting platforms like Zoom or Microsoft Teams
• Knowledge of expense reporting systems such as Concur
• Fluency in Cantonese and Mandarin in addition to English

Required Skills

• Advanced Microsoft Excel for data analysis and financial reporting
• Proficiency in PowerPoint for creating executive presentations
• Strong calendar and scheduling software expertise (e.g., Outlook, Google Calendar)
• Excellent written and verbal communication skills
• High level of discretion and confidentiality handling
• Exceptional organizational and multitasking abilities
• Attention to detail in document preparation and proofreading
• Interpersonal skills for stakeholder management
• Problem-solving and decision-making in dynamic environments
• Time management to meet tight deadlines
• Adaptability to fast-paced financial industry demands
• Basic knowledge of financial services terminology
• Customer service orientation for executive support
• Technical proficiency in virtual collaboration tools
• Cultural sensitivity for multicultural team interactions in Hong Kong

Benefits

• Competitive base salary and performance-based annual bonus
• Comprehensive medical, dental, and vision insurance coverage
• Retirement savings plan with generous company matching contributions
• Paid time off including vacation, sick leave, and public holidays
• Professional development opportunities through JP Morgan's learning programs
• Employee assistance program for wellness and mental health support
• Flexible working arrangements and hybrid work options where applicable
• Access to on-site fitness facilities and wellness initiatives in Hong Kong office

JP Morgan Chase is an equal opportunity employer.