Executive Administrative Assistant

Location: Los Angeles, CA, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a proud history of innovation and client-focused solutions. As an Executive Administrative Assistant in our Commercial Banking division, you will play a pivotal role in supporting business leaders who drive lending, advisory, and treasury services for mid-sized companies across industries. Based in our vibrant Los Angeles office, this position offers the opportunity to contribute to administrative efficiency in a dynamic environment where strategic decisions impact clients nationwide. You will partner closely with senior executives to ensure seamless operations, allowing them to focus on delivering exceptional financial outcomes for our commercial clients. Your day-to-day responsibilities will encompass a wide range of executive support tasks tailored to the fast-paced world of commercial banking. This includes managing complex calendars, orchestrating domestic and international travel, and preparing high-stakes presentations that incorporate market data and financial analyses. You will act as a trusted gatekeeper, handling sensitive communications with discretion while coordinating with cross-functional teams to facilitate meetings, events, and projects. In this role, you will leverage your organizational prowess to track expenses, maintain records in compliance with regulatory standards, and streamline processes that enhance productivity within JP Morgan Chase's Commercial Banking leadership. We seek a proactive professional who thrives in a collaborative, high-performance culture. Ideal candidates bring experience from the financial services sector, with a keen eye for detail and the ability to anticipate needs in a client-centric organization. Joining JP Morgan Chase means becoming part of a team committed to integrity, innovation, and community impact, with opportunities for growth in one of the world's most influential financial institutions. If you are ready to support the leaders shaping the future of commercial banking, apply today and elevate your career in Los Angeles.

Key Responsibilities

• Provide high-level administrative support to Commercial Banking executives, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit executive correspondence, reports, and presentations using financial data and industry insights
• Coordinate logistics for internal and external meetings, including board presentations and client engagements in the commercial banking sector
• Manage expense reports, budgets, and reimbursements in compliance with JP Morgan Chase policies
• Serve as a primary point of contact for internal teams and external partners, ensuring seamless communication
• Maintain confidential records and files related to banking operations and client information
• Assist in special projects, such as preparing materials for regulatory reviews or business development initiatives
• Monitor and prioritize incoming communications, flagging urgent financial or operational matters
• Support team events and offsites, promoting efficiency within the Commercial Banking leadership group
• Collaborate with other administrative staff to streamline processes across JP Morgan Chase's Los Angeles office

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience, preferably in a financial services or corporate environment
• Proven track record supporting senior executives in a fast-paced, high-stakes setting
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint skills
• Excellent organizational and time management abilities with attention to detail
• Ability to handle confidential information with the utmost discretion
• Strong communication skills, both written and verbal, for interacting with internal and external stakeholders

Preferred Qualifications

• Experience in the financial services industry, particularly commercial banking
• Familiarity with JP Morgan Chase's internal systems and processes
• Previous support role in a global financial institution
• Certification in administrative professional development (e.g., CAP or similar)
• Bilingual proficiency in English and Spanish, given the Los Angeles location

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Financial data analysis and reporting capabilities
• Calendar and travel management using tools like Concur or similar
• Strong written and verbal communication
• Exceptional organizational and multitasking skills
• Discretion and confidentiality handling
• Problem-solving and decision-making in dynamic environments
• Customer service orientation for stakeholder interactions
• Attention to detail in document preparation
• Adaptability to changing priorities in a financial services context
• Team collaboration and interpersonal skills
• Basic knowledge of financial terminology and banking regulations
• Project coordination and event planning
• Time management under pressure
• Proficiency in virtual meeting platforms (e.g., Zoom, Teams)

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development opportunities through JP Morgan Chase's learning programs
• Employee stock purchase plan and performance-based bonuses
• Wellness programs, including gym memberships and mental health support
• Parental leave and family benefits for work-life balance
• Access to on-site amenities and commuter assistance in Los Angeles

JP Morgan Chase is an equal opportunity employer.