Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a commitment to innovation and excellence in banking, investment, and asset management. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting senior leadership in delivering seamless administrative operations within the fast-paced world of finance. This position requires a professional who thrives in a high-stakes environment, showcasing exceptional acumen to manage complex schedules, confidential documents, and cross-functional collaborations that drive our financial strategies forward. Your day-to-day responsibilities will include coordinating executive calendars, arranging intricate travel logistics for global meetings, and preparing polished materials for client engagements and regulatory discussions. You will act as a trusted gatekeeper, ensuring efficient communication between executives, teams, and external partners in the financial industry. At JP Morgan Chase, accuracy and discretion are paramount, as you handle sensitive information related to market analyses, deal executions, and compliance matters, contributing directly to the firm's operational success. We value flexibility and a proactive mindset in this role, where you may support special initiatives such as mergers and acquisitions briefings or investor relations events. Joining our team means becoming part of a culture that fosters professional growth, with opportunities to engage in JP Morgan's renowned training programs tailored to the financial services landscape. If you are detail-oriented, adaptable, and passionate about supporting elite financial operations, this role offers a rewarding path to impact one of the world's most influential institutions.

Key Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel itineraries with precision
• Prepare and edit correspondence, reports, presentations, and other documents ensuring accuracy and confidentiality
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation for domestic and international trips
• Handle expense reporting and reimbursement processes in compliance with JP Morgan Chase policies
• Serve as the primary point of contact for internal and external stakeholders, facilitating communication and information flow
• Organize and prepare materials for board meetings, client presentations, and departmental briefings
• Assist with special projects, such as event planning or ad-hoc research related to financial services initiatives
• Maintain office supplies, equipment, and filing systems to ensure operational efficiency
• Provide administrative support during high-volume periods, including regulatory filings or deal closings in the financial sector

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment, preferably in financial services
• Proven track record of managing executive-level calendars and travel arrangements
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with the ability to handle confidential information discreetly
• Availability to work flexible hours, including occasional evenings and weekends as needed

Preferred Qualifications

• Prior experience supporting C-suite executives in the banking or financial industry
• Knowledge of JP Morgan Chase internal systems and processes
• Experience with expense management software such as Concur
• Fluency in additional languages relevant to international financial operations

Required Skills

• Exceptional communication skills, both written and verbal
• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management abilities
• Discretion and ability to handle sensitive financial information
• Proactive problem-solving in dynamic environments
• Attention to detail for error-free document preparation
• Interpersonal skills for stakeholder coordination
• Adaptability to shifting priorities in the financial services sector
• Knowledge of financial terminology and banking operations
• Technical aptitude with virtual meeting platforms like Zoom or Teams
• Multitasking in high-pressure situations
• Customer service orientation for executive support
• Basic project management skills
• Familiarity with data entry and CRM systems

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development opportunities through JP Morgan's internal training programs
• Employee stock purchase plan and financial wellness resources
• Parental leave and family support benefits
• On-site fitness centers and wellness programs at select locations
• Commuter assistance and flexible work arrangements where applicable

JP Morgan Chase is an equal opportunity employer.