Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a rich history of innovation and client-focused solutions. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting senior leadership in the dynamic world of investment banking and asset management. This position demands a high level of professionalism, where you will showcase your acumen in managing complex schedules, facilitating seamless communications, and ensuring operational efficiency. Your contributions will directly impact the firm's ability to deliver top-tier financial services to institutional clients worldwide, all while adhering to rigorous regulatory standards and ethical practices. In this role, you will handle a diverse array of responsibilities, from coordinating international travel and executive meetings to preparing confidential documents and reports that involve market analyses and financial projections. You will serve as the first point of contact for internal and external stakeholders, requiring impeccable judgment and poise in high-stakes situations. Flexibility is key, as you navigate the fast-paced rhythm of Wall Street, supporting initiatives that drive JP Morgan Chase's commitment to sustainable finance and technological advancement in the industry. We value individuals who thrive in collaborative environments and bring a proactive mindset to administrative excellence. Joining JP Morgan Chase means becoming part of a prestigious team that offers unparalleled growth opportunities and a culture of inclusion. If you are detail-oriented, tech-savvy, and passionate about the financial sector, this role provides the platform to excel and advance your career in one of the world's most influential financial institutions.

Key Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel itineraries with precision
• Prepare and edit correspondence, reports, and presentations using financial data and industry-specific content
• Coordinate logistics for internal and external events, including board meetings and client engagements
• Handle incoming calls, emails, and inquiries with professionalism, ensuring timely responses
• Organize and maintain confidential files, records, and databases related to financial operations
• Assist with expense reporting, budget tracking, and vendor coordination within JP Morgan Chase guidelines
• Liaise with senior leaders across departments to facilitate seamless communication and project execution
• Support ad-hoc projects, such as market research summaries or regulatory compliance documentation
• Ensure compliance with JP Morgan Chase policies on data security and ethical standards
• Provide backup support to other administrative team members during peak periods

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment, preferably in financial services
• Proven track record of managing executive-level calendars and travel arrangements
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint
• Excellent organizational skills with the ability to handle confidential information discreetly
• Ability to work independently and as part of a team in a high-pressure setting
• U.S. work authorization required

Preferred Qualifications

• Experience supporting C-suite executives in the banking or investment sector
• Familiarity with financial terminology and compliance requirements in the financial services industry
• Advanced skills in virtual meeting platforms and document management systems
• Prior exposure to JP Morgan Chase or similar global financial institutions
• Certification in administrative professional development (e.g., CAP)

Required Skills

• Exceptional communication, both written and verbal
• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management abilities
• Discretion and confidentiality handling
• Problem-solving in dynamic environments
• Attention to detail for error-free outputs
• Adaptability to shifting priorities
• Interpersonal skills for stakeholder engagement
• Knowledge of financial services protocols
• Project coordination and multitasking
• Technical aptitude with collaboration tools like Teams or Zoom
• Analytical skills for report preparation
• Customer service orientation
• Resilience under pressure
• Cultural sensitivity in a global firm

Benefits

• Comprehensive medical, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development opportunities through JP Morgan Chase's learning programs
• Employee stock purchase plan and performance-based bonuses
• Wellness programs, including gym memberships and mental health support
• Parental leave and family benefits for work-life balance
• Access to on-site amenities and commuter assistance in New York

JP Morgan Chase is an equal opportunity employer.