Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with operations spanning investment banking, consumer and community banking, commercial banking, and asset and wealth management. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting our senior executives in the fast-paced world of finance. This position requires a proactive, detail-oriented professional who thrives in a dynamic environment, managing complex schedules and facilitating seamless operations for high-stakes decision-making in areas like mergers, acquisitions, and market strategies. Your contributions will directly impact the efficiency of our executive team, ensuring they can focus on driving innovation and client success in the competitive financial landscape. Key responsibilities include providing comprehensive administrative support, such as coordinating international travel, preparing executive-level presentations on financial metrics, and managing confidential communications with regulators and clients. You will handle expense tracking within JP Morgan Chase's compliance frameworks, organize boardroom meetings with real-time data integration, and serve as the first point of contact for internal teams across our global network. This role demands a deep understanding of financial services protocols, where accuracy in handling sensitive information is paramount to upholding our reputation for integrity and excellence. We seek candidates who embody JP Morgan Chase's core values of integrity, innovation, and client focus. In this role, you will collaborate with diverse teams in a supportive culture that values work-life balance and professional growth. Join us to leverage your administrative expertise in a firm committed to shaping the future of finance, with opportunities to advance your career in one of the world's most influential financial institutions.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including scheduling meetings, managing calendars, and coordinating travel arrangements
• Prepare and edit correspondence, reports, and presentations using Microsoft Office tools
• Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication
• Manage expense reports, budgets, and office supplies for the executive team
• Coordinate logistics for board meetings, client events, and departmental offsites
• Maintain confidential files and records in compliance with JP Morgan Chase data security policies
• Assist with special projects, such as market research or regulatory filings support
• Handle incoming calls and correspondence, prioritizing urgent matters
• Support onboarding of new team members and facilitate cross-departmental collaborations
• Ensure executive presentations align with JP Morgan Chase branding and financial accuracy

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment
• Proven experience supporting senior executives in the financial services industry
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications

• Experience in the banking or financial services sector, particularly with investment banking or asset management
• Familiarity with JP Morgan Chase internal systems and processes
• Certification in administrative professional development (e.g., CAP or similar)
• Experience managing travel arrangements for international executives
• Knowledge of financial terminology and compliance requirements

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong calendar management and scheduling expertise
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to multitask in a high-pressure environment
• Discretion and confidentiality handling
• Problem-solving and critical thinking
• Time management and prioritization
• Interpersonal skills for stakeholder engagement
• Basic financial acumen and understanding of banking terminology
• Adaptability to changing priorities
• Technical proficiency with virtual meeting tools (e.g., Zoom, Teams)
• Organizational skills for document and file management
• Customer service orientation
• Proactive initiative-taking

Benefits

• Competitive base salary and performance-based annual bonus
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and parental leave
• Professional development opportunities through JP Morgan Chase's learning programs
• Employee stock purchase plan and financial wellness resources
• On-site fitness centers and wellness programs at New York locations
• Flexible work arrangements and commuter benefits for NYC employees

JP Morgan Chase is an equal opportunity employer.