Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

JPMorgan Chase & Co. is a leading global financial services firm with assets of $3.9 trillion and operations worldwide. We operate in more than 60 countries, creating innovative solutions that support the world's most important markets and help our clients achieve their most critical goals. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting senior executives in the Corporate & Investment Bank division. This position demands a structured, detail-oriented professional with high energy and flexibility to thrive in our high-paced, deadline-driven organization. You will ensure seamless operations for executive teams handling complex financial transactions, client relationships, and strategic initiatives in investment banking and asset management. In this role, you will manage executive calendars, coordinate high-stakes meetings with regulators, clients, and internal stakeholders, and prepare polished materials such as pitch books, financial reports, and compliance documents. Your responsibilities will extend to travel logistics for global engagements, expense management within strict budgetary guidelines, and proactive follow-up on action items from board-level discussions. At JPMorgan Chase, we value precision and confidentiality, especially when dealing with sensitive market data and proprietary strategies, making your ability to maintain composure under pressure essential. The ideal candidate brings a passion for the financial services industry and a commitment to excellence that aligns with our firm's culture of innovation and integrity. You will collaborate with cross-functional teams to support key projects, from mergers and acquisitions advisory to sustainable finance initiatives. Joining JPMorgan Chase offers not just a job, but a career path with opportunities for growth in one of the world's most respected institutions, where your contributions directly impact our success in navigating complex global markets.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating travel arrangements
• Prepare and edit executive correspondence, reports, presentations, and financial documents with a focus on accuracy and confidentiality
• Coordinate logistics for internal and external meetings, including board presentations and client engagements in the financial services sector
• Manage expense reports, budgets, and procurement processes in compliance with JPMorgan Chase policies
• Serve as a primary point of contact for internal stakeholders and external partners, ensuring seamless communication
• Assist in preparing materials for regulatory filings, investor relations, and compliance reviews specific to banking operations
• Monitor and follow up on action items from executive meetings, tracking progress and ensuring deadlines are met
• Support special projects, such as event planning for JPMorgan Chase initiatives or team offsites
• Maintain organized filing systems for both digital and physical records, adhering to data security standards
• Collaborate with other administrative teams across JPMorgan Chase to streamline processes and share best practices

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment
• Proven ability to manage multiple priorities and meet tight deadlines in a high-pressure setting
• Strong organizational skills with meticulous attention to detail and commitment to quality
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint
• Excellent communication skills, both written and verbal, for interacting with senior executives
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Qualifications

• Experience supporting C-suite executives in the financial services industry
• Familiarity with JPMorgan Chase systems and processes
• Prior exposure to investment banking or asset management operations
• Certification in administrative professional development (e.g., CAP)
• Multilingual capabilities, particularly in Spanish or Mandarin for global team support

Required Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management abilities
• Excellent written and verbal communication
• High attention to detail and quality assurance
• Ability to multitask in a deadline-driven environment
• Discretion and confidentiality handling
• Problem-solving and critical thinking
• Interpersonal skills for executive interaction
• Adaptability and flexibility to changing priorities
• Knowledge of financial terminology and banking regulations
• Project coordination and event planning
• Data entry and record-keeping accuracy
• Customer service orientation
• Technical aptitude for learning proprietary JPMorgan Chase tools
• Team collaboration and relationship building

Benefits

• Comprehensive health, dental, and vision insurance plans with employer contributions
• 401(k) retirement savings plan with generous company matching
• Paid time off including vacation, sick days, and parental leave
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Flexible work arrangements and hybrid options for work-life balance
• Access to JPMorgan Chase's global mobility opportunities and employee resource groups

JP Morgan Chase is an equal opportunity employer.