Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administration

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a commitment to innovation and excellence in banking, investment, and asset management. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting senior leadership in the dynamic world of finance. This position demands a professional who thrives in a fast-paced environment, delivering impeccable administrative support while upholding the highest standards of confidentiality and efficiency. You will showcase your professional acumen, communication skills, and flexibility to ensure seamless operations for executives navigating complex financial landscapes, regulatory demands, and high-stakes client interactions. Your day-to-day responsibilities will include managing executive calendars, coordinating travel and meetings, and preparing critical documents such as reports and presentations tailored to the financial services sector. You will act as a trusted liaison, handling sensitive communications with internal teams, clients, and regulators, while ensuring all activities align with JP Morgan Chase's rigorous compliance and risk management frameworks. From expense tracking to supporting special projects like mergers and acquisitions preparations, your contributions will directly impact the efficiency of our operations in one of the world's financial capitals. We value individuals who bring a blend of technical proficiency and interpersonal savvy to the role, fostering a collaborative culture at JP Morgan Chase. This opportunity offers exposure to cutting-edge financial strategies and the chance to grow within a prestigious institution. If you are detail-oriented, adaptable, and passionate about the financial industry, join us to make a meaningful difference in a role that combines administrative excellence with strategic support.

Key Responsibilities

• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements while resolving conflicts proactively
• Prepare and edit correspondence, reports, presentations, and other documents with a focus on accuracy and professionalism
• Coordinate logistics for internal and external meetings, including virtual conferences using tools like Microsoft Teams
• Handle confidential information with utmost discretion, ensuring compliance with JP Morgan Chase's data security policies
• Serve as a primary point of contact for internal teams, clients, and vendors, facilitating smooth communication
• Assist with expense reporting, budget tracking, and invoice processing in alignment with financial guidelines
• Support special projects, such as event planning or board preparations, contributing to team objectives
• Monitor and order office supplies, maintaining an efficient administrative environment
• Provide backup support to other administrative staff during peak periods or absences

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment, preferably in financial services
• Proven track record of managing executive-level calendars and communications with discretion and confidentiality
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Exceptional organizational skills with the ability to prioritize tasks in a high-pressure setting
• Strong written and verbal communication skills for interacting with senior executives and external stakeholders
• Ability to travel occasionally as needed for business purposes

Preferred Qualifications

• Experience supporting C-suite executives in the financial services industry
• Familiarity with JP Morgan Chase's internal systems and processes
• Certification in administrative professional development, such as CAP or similar
• Knowledge of financial terminology and regulatory compliance in banking

Required Skills

• Expertise in calendar management and scheduling software
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Strong organizational and time management abilities
• Excellent written and verbal communication
• High level of discretion and confidentiality handling
• Attention to detail and accuracy in documentation
• Problem-solving and decision-making in dynamic environments
• Interpersonal skills for stakeholder engagement
• Adaptability to changing priorities in financial services
• Knowledge of financial industry protocols and compliance
• Technical aptitude for virtual meeting platforms
• Multitasking in a high-volume executive support role
• Proactive anticipation of executive needs
• Customer service orientation for internal and external interactions

Benefits

• Comprehensive health, dental, and vision insurance plans with employer contributions
• 401(k) retirement savings plan with generous company matching
• Paid time off including vacation, sick days, and parental leave
• Professional development opportunities through JP Morgan Chase's learning programs
• Employee stock purchase plan and financial wellness resources
• On-site fitness centers and wellness programs at select locations
• Flexible work arrangements and hybrid options where applicable
• Tuition reimbursement for relevant education and certifications

JP Morgan Chase is an equal opportunity employer.