Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

At JPMorgan Chase, we are seeking a highly professional Executive Administrative Assistant to support our senior leadership in the dynamic world of financial services. Based in our New York office, this role is pivotal in ensuring seamless operations for executives handling investment banking, asset management, and client relations. You will showcase your professional acumen by delivering flawless administrative support, leveraging your communication skills to liaise with global teams, regulators, and high-profile clients. Your flexibility will be key in navigating the fast-paced demands of market fluctuations and strategic initiatives, contributing to the firm's reputation for excellence in the financial industry. In this position, you will manage complex calendars, coordinate international travel for deal-making trips, and prepare critical documents such as pitch books and compliance reports. You will act as the executive's gatekeeper, filtering communications and prioritizing tasks amid high-stakes financial transactions. Collaboration with cross-functional teams across JPMorgan Chase's divisions will be essential, ensuring that administrative processes align with our rigorous standards for accuracy and confidentiality in handling sensitive market data and client information. We value individuals who thrive in a collaborative yet high-pressure environment, where your contributions directly impact business outcomes. This role offers the opportunity to grow within one of the world's leading financial institutions, gaining exposure to cutting-edge financial technologies and global networks. If you are detail-oriented, resilient, and passionate about the financial services sector, join us to support the visionaries driving JPMorgan Chase's success.

Key Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel itineraries with precision
• Prepare and edit correspondence, reports, and presentations using financial data and market insights
• Coordinate domestic and international travel arrangements, including visas, accommodations, and logistics
• Handle expense reporting and reimbursement processes in compliance with JPMorgan Chase policies
• Serve as a primary point of contact for internal and external stakeholders, ensuring seamless communication
• Organize and prepare materials for board meetings, client presentations, and regulatory reviews
• Assist with special projects, such as event planning for financial conferences or team offsites
• Maintain confidential files and records related to investment strategies and client portfolios
• Monitor and respond to emails and inquiries on behalf of the executive, prioritizing urgent financial matters

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment, preferably in financial services
• Proven track record of managing executive-level calendars and travel arrangements with high accuracy
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with the ability to handle multiple priorities and deadlines
• Discretion and ability to maintain confidentiality of sensitive financial and client information
• Availability to work flexible hours, including occasional evenings and weekends as needed

Preferred Qualifications

• Experience supporting C-suite executives in the banking or investment sector
• Familiarity with financial terminology and regulatory compliance in the financial services industry
• Advanced skills in expense management systems and virtual meeting platforms
• Prior exposure to JPMorgan Chase's internal processes and tools

Required Skills

• Exceptional communication, both written and verbal
• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management abilities
• Attention to detail and accuracy in handling financial documents
• Discretion and ethical judgment in confidential matters
• Proactive problem-solving in dynamic environments
• Adaptability to shifting priorities in the financial sector
• Interpersonal skills for stakeholder engagement
• Knowledge of financial services terminology
• Technical aptitude with expense tracking software
• Multitasking in high-pressure situations
• Cultural sensitivity for global team interactions
• Basic understanding of compliance and risk management

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development opportunities through JPMorgan Chase's learning programs
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Parental leave and family care benefits
• Commuter assistance and flexible work arrangements

JP Morgan Chase is an equal opportunity employer.