Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

JPMorgan Chase & Co. is a leading global financial services firm with assets of $3.9 trillion and operations worldwide. We operate in more than 60 countries, providing innovative solutions in investment banking, consumer and commercial banking, and asset and wealth management. As an Executive Administrative Assistant in our New York office, you will play a pivotal role supporting senior leadership in the fast-paced world of finance. This position demands a professional who thrives in a high-stakes environment, delivering seamless administrative support to drive executive productivity and contribute to the firm's strategic objectives in areas like risk management and client relations. In this role, you will showcase your professional acumen by managing complex schedules, coordinating high-level meetings, and handling sensitive communications with discretion. Your flexibility will be key as you adapt to the dynamic needs of the financial services industry, from preparing detailed reports on market trends to organizing global travel for executive teams. At JPMorgan Chase, you will collaborate with cross-functional teams to ensure flawless execution of tasks that support our commitment to excellence and innovation in banking and investment services. We value individuals who bring strong communication skills and a proactive mindset to deliver outstanding results. This opportunity allows you to grow within a prestigious institution, gaining exposure to cutting-edge financial operations while contributing to initiatives that impact millions of clients. Join us in New York, NY, and be part of a team that sets the standard for administrative excellence in the industry.

Key Responsibilities

• Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders
• Handle confidential communications and documentation with discretion, ensuring compliance with JPMorgan Chase policies
• Coordinate logistics for executive events, board meetings, and client engagements
• Serve as a primary point of contact for internal teams and external partners on behalf of the executive
• Assist in budget tracking and expense reporting for the executive's department
• Conduct research and compile data for strategic financial initiatives and presentations
• Maintain office supplies, records, and filing systems to ensure operational efficiency
• Support ad-hoc projects related to risk management, compliance, or investment banking operations

Required Qualifications

• Bachelor's degree or equivalent experience in business administration, finance, or a related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment, preferably in financial services
• Proven track record of managing executive schedules and confidential information with utmost discretion
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational skills with the ability to prioritize tasks in a high-pressure setting
• Ability to travel occasionally as needed for executive support

Preferred Qualifications

• Experience supporting C-suite executives in the financial services industry
• Familiarity with JPMorgan Chase systems and processes
• Advanced certification in administrative management or project coordination
• Bilingual proficiency in English and another language relevant to global operations

Required Skills

• Exceptional communication skills, both written and verbal
• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management abilities
• High level of discretion and confidentiality
• Problem-solving and critical thinking in dynamic environments
• Attention to detail and accuracy in all tasks
• Adaptability to changing priorities in a fast-paced financial setting
• Interpersonal skills for building relationships with executives and stakeholders
• Knowledge of financial terminology and industry regulations
• Project coordination and multitasking capabilities
• Technical aptitude for learning proprietary JPMorgan Chase tools
• Customer service orientation for executive support
• Analytical skills for data compilation and reporting

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Flexible work arrangements and hybrid options where applicable
• Parental leave and family benefits for work-life balance

JP Morgan Chase is an equal opportunity employer.