Executive Administrative Assistant

Location: Palm Beach Gardens, FL, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a commitment to innovation and client excellence. As an Executive Administrative Assistant in our Palm Beach Gardens, FL office, you will play a pivotal role supporting senior executives in our wealth management and investment banking divisions. This position demands a high level of professionalism, where you will showcase your acumen in managing complex schedules, coordinating high-stakes meetings, and ensuring seamless operations amid the fast-paced demands of the financial industry. Your contributions will directly impact our ability to deliver top-tier services to high-net-worth clients and institutional partners, embodying our core values of integrity and collaboration. In this role, you will handle a diverse array of responsibilities, from preparing detailed financial reports and presentations that incorporate market analysis to orchestrating travel for executive roadshows across global locations. You will act as a trusted gatekeeper, managing confidential information related to client portfolios, regulatory compliance, and strategic initiatives. Collaboration with cross-functional teams, including legal, compliance, and operations, will be essential to facilitate efficient workflows and support our mission of powering the progress in the financial services sector. Your flexibility and proactive approach will be key to anticipating needs and mitigating potential disruptions in a high-pressure environment. We seek a detail-oriented professional who thrives in a dynamic setting and is passionate about the financial world. Joining JP Morgan Chase offers not only the opportunity to work with industry leaders but also access to robust career development resources. If you are ready to deliver flawless execution while growing your expertise in a prestigious institution, this role provides the platform to excel and advance within one of the world's most admired financial organizations.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit executive correspondence, reports, and presentations using financial data and market insights
• Coordinate departmental meetings, events, and offsites, ensuring seamless logistics and technology setup
• Manage expense reports, budgets, and vendor relationships in compliance with JP Morgan Chase policies
• Serve as a primary point of contact for internal teams and external partners in the financial services ecosystem
• Handle confidential documents related to client portfolios, regulatory filings, and strategic initiatives
• Assist in onboarding new team members and maintaining office operations in the Palm Beach Gardens location
• Monitor and track key projects, providing updates to executives on deadlines and deliverables
• Support ad-hoc requests, such as research on market trends or preparation for board meetings

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment
• Proven track record supporting senior executives in the financial services industry
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint
• Excellent organizational skills with the ability to manage multiple priorities
• Strong written and verbal communication skills for interacting with internal and external stakeholders
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Qualifications

• Experience in the banking or financial services sector, particularly with high-net-worth clients
• Familiarity with financial terminology and compliance requirements in a regulated environment
• Previous support role at a Fortune 500 company like JP Morgan Chase
• Certification in administrative professional (e.g., CAP) or project management

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management using tools like Concur or similar
• Strong organizational and time-management abilities
• Excellent verbal and written communication
• Discretion and confidentiality handling
• Problem-solving and adaptability in dynamic environments
• Attention to detail for error-free document preparation
• Interpersonal skills for stakeholder engagement
• Basic financial acumen and understanding of banking operations
• Project coordination and multitasking
• Technical savvy with virtual meeting platforms (e.g., Zoom, Teams)
• Customer service orientation for executive support
• Analytical skills for report summarization
• Flexibility to handle irregular hours during peak periods

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and holidays
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs, including gym memberships and mental health support
• Flexible work arrangements and hybrid options where applicable
• Parental leave and family benefits for work-life balance

JP Morgan Chase is an equal opportunity employer.