Executive Administrative Assistant

Location: Seattle, WA, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a rich history of innovation and client focus. As an Executive Administrative Assistant in our Seattle, WA office, you will play a pivotal role supporting senior executives in our dynamic Commercial Banking and Asset Management divisions. This position demands a blend of professional acumen, exceptional communication, and unwavering flexibility to deliver flawless administrative support in a high-stakes financial environment. You will contribute to the seamless operation of executive workflows, ensuring that strategic initiatives in areas like investment advisory and risk management are executed efficiently. Your day-to-day responsibilities will include managing complex calendars, orchestrating domestic and international travel, and preparing polished presentations that incorporate market data and financial forecasts. You will serve as a trusted gatekeeper, handling sensitive information related to client portfolios, regulatory compliance, and internal audits with the utmost discretion. Collaboration is key; you will interface with cross-functional teams across JP Morgan Chase's global network, facilitating meetings that drive business growth in the Pacific Northwest region. This role offers the opportunity to immerse yourself in the fast-paced world of finance, where accuracy and proactivity directly impact our ability to serve clients and achieve organizational goals. We value professionals who thrive in a collaborative yet demanding setting, bringing energy and precision to every task. In addition to competitive compensation, you will benefit from JP Morgan Chase's renowned culture of inclusion and development, with access to cutting-edge tools and resources that support your professional journey. If you are ready to showcase your skills in a role that combines administrative excellence with exposure to high-level financial decision-making, join us in shaping the future of banking.

Key Responsibilities

• Provide high-level administrative support to executive leadership in the Seattle office, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit executive correspondence, reports, and presentations using financial data and market insights
• Coordinate internal and external communications, ensuring timely responses and alignment with JP Morgan Chase's brand standards
• Manage expense reimbursements, budgets, and vendor relationships in compliance with financial policies
• Organize team events, offsites, and client meetings, incorporating virtual tools for global collaboration
• Handle confidential documents related to mergers, acquisitions, and regulatory filings
• Liaise with cross-functional teams in investment banking, asset management, and commercial banking divisions
• Track and report on key performance metrics for executive projects
• Assist in onboarding new hires and maintaining office operations in a dynamic financial services environment
• Support ad-hoc projects, such as preparing materials for board meetings or investor relations activities

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or a related field
• Minimum of 5 years of administrative support experience in a fast-paced corporate environment
• Proven track record supporting senior executives in the financial services industry
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred Qualifications

• Experience in the banking or financial services sector, particularly with regulatory compliance
• Familiarity with JP Morgan Chase's internal systems and processes
• Previous support for C-suite level executives in a global financial institution
• Certification in administrative professional development (e.g., CAP or similar)
• Knowledge of financial terminology and basic accounting principles

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management using tools like Concur or similar
• Strong written and verbal communication
• Exceptional organizational and time management abilities
• Discretion and confidentiality handling
• Problem-solving and adaptability in high-pressure situations
• Attention to detail and accuracy in financial documentation
• Interpersonal skills for stakeholder engagement
• Basic financial analysis and data interpretation
• Project coordination and multitasking
• Knowledge of virtual meeting platforms (e.g., Zoom, Teams)
• Customer service orientation for internal and external clients
• Technical aptitude for learning proprietary JP Morgan systems
• Proactive initiative and flexibility
• Cultural sensitivity for global team interactions

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and parental leave
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness initiatives, including gym memberships and mental health support
• Flexible work arrangements and hybrid options in the Seattle location
• Access to JP Morgan Chase's global employee assistance program

JP Morgan Chase is an equal opportunity employer.