Executive Assistant, Corporate & Investment Banking - Office of the Asia Pacific CEO

Location: Central and Western, Hong Kong Island, Hong Kong

Job Family: Administrative Assistant

About the Role

JPMorgan Chase & Co. is a leading global financial services firm with assets of $3.7 trillion and operations worldwide, committed to helping people and businesses prosper in the Asia Pacific region. As an Executive Assistant in the Office of the Asia Pacific CEO within Corporate & Investment Banking, you will play a pivotal role in supporting senior leadership by providing high-level administrative assistance. This position demands a proactive, detail-oriented professional who can navigate the complexities of the financial industry, ensuring seamless operations for the CEO and their team in a fast-paced, international environment based in Central and Western Hong Kong Island. Your primary focus will be on managing executive workflows, including calendar optimization, travel coordination across Asia Pacific and global locations, and preparation of materials for strategic meetings and client engagements. You will handle sensitive communications, maintain confidentiality in line with regulatory standards, and collaborate with cross-functional teams to drive efficiency in investment banking initiatives. This role offers the opportunity to contribute directly to high-impact decisions, gaining exposure to key aspects of corporate strategy, market analysis, and stakeholder management in one of the world's most dynamic financial hubs. At JPMorgan Chase, we value innovation, integrity, and inclusion, providing a supportive culture where your contributions can make a real difference. This position is ideal for a seasoned administrative expert passionate about the financial services sector, offering growth potential within our prestigious organization. Join us to support the vision of the Asia Pacific CEO and help shape the future of banking in the region.

Key Responsibilities

• Manage the Asia Pacific CEO's calendar, scheduling meetings, appointments, and travel itineraries across multiple time zones
• Coordinate high-level executive communications, including drafting emails, preparing briefing materials, and handling sensitive correspondence
• Organize and prepare materials for board meetings, client presentations, and internal strategy sessions in the Corporate & Investment Banking division
• Handle travel logistics, including international bookings, visa arrangements, and expense reconciliations compliant with JP Morgan policies
• Provide administrative support for the CEO office team, including document management, filing, and coordination with global stakeholders
• Act as a liaison between the CEO and internal/external partners, ensuring seamless information flow and confidentiality
• Assist in event planning for Asia Pacific leadership events, such as town halls, client dinners, and regulatory briefings
• Monitor and follow up on action items from meetings, tracking progress on key initiatives in investment banking operations
• Maintain office supplies, vendor relationships, and ensure compliance with JP Morgan's health, safety, and security protocols
• Support ad-hoc projects, such as research on market trends or preparation of financial reports for the Asia Pacific region

Required Qualifications

• Bachelor's degree or equivalent experience in business administration, finance, or a related field
• Minimum of 5-7 years of executive assistant experience supporting C-suite executives in a fast-paced financial services environment
• Proven track record in managing complex calendars, travel arrangements, and confidential information for senior leaders
• Strong understanding of corporate governance and compliance requirements in the banking and investment sector
• Excellent proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint for financial reporting and presentations
• Ability to thrive in a high-pressure environment with a focus on accuracy and attention to detail
• Fluency in English and Mandarin/Cantonese, with experience in cross-cultural communication in Asia Pacific markets

Preferred Qualifications

• Prior experience in the financial services industry, particularly in corporate and investment banking
• Familiarity with JP Morgan Chase's internal systems and processes
• Certification in project management or executive support (e.g., CAP or similar)
• Experience supporting regional CEO offices in multinational corporations
• Knowledge of Asia Pacific regulatory environments and time zone management across global teams

Required Skills

• Exceptional organizational and time management skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication abilities
• Discretion and ability to handle confidential information
• Proactive problem-solving and decision-making
• Multitasking in a dynamic, high-stakes environment
• Cross-cultural sensitivity and adaptability
• Attention to detail and accuracy in administrative tasks
• Project coordination and follow-through
• Technical aptitude for virtual meeting platforms (e.g., Zoom, Teams)
• Financial acumen for expense tracking and budgeting
• Interpersonal skills for building relationships with executives and stakeholders
• Resilience under pressure and flexibility with changing priorities
• Basic knowledge of financial terminology and banking regulations
• Digital literacy for document management systems and CRM tools

Benefits

• Competitive base salary and performance-based annual bonus
• Comprehensive health, dental, and vision insurance coverage
• Retirement savings plan with generous company matching contributions
• Paid time off including vacation, sick leave, and parental leave
• Professional development opportunities through JP Morgan's internal training programs and tuition reimbursement
• Employee wellness programs, including gym memberships and mental health support
• Flexible work arrangements and hybrid office options in Hong Kong
• Global mobility support for career advancement within JP Morgan Chase

JP Morgan Chase is an equal opportunity employer.