Executive Assistant, Investment Banking – General Industrials - Melbourne

Location: Melbourne, VIC, Australia

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a strong presence in investment banking, and we're seeking a dynamic Executive Assistant to support our senior leaders in the General Industrials team based in Melbourne, VIC. In this pivotal role, you will drive team success by providing proactive, high-level administrative support in a fast-paced environment focused on mergers, acquisitions, and capital raising for industrials clients. As part of our Investment Banking division, you'll contribute to executing complex deals that shape the Australian and global markets, ensuring seamless operations for executives handling everything from pitch preparations to client negotiations. Your day-to-day will involve managing executive calendars, coordinating international travel, and preparing polished materials such as financial models and presentation decks tailored to the industrials sector. You'll serve as a trusted gatekeeper, handling sensitive information with utmost confidentiality while liaising between our Melbourne team and global offices. This position demands a keen eye for detail, the ability to thrive under pressure, and a passion for the financial services industry, where you'll support strategic initiatives that deliver value to clients in manufacturing, energy, and transportation sub-sectors. Joining JP Morgan Chase means becoming part of a world-class institution committed to innovation, diversity, and professional growth. We offer a collaborative culture where your contributions directly impact high-profile transactions, with opportunities to advance your career in one of Australia's key financial hubs. If you excel at anticipating needs and fostering efficiency in a high-stakes setting, this role provides the platform to excel while benefiting from our renowned resources and support systems.

Key Responsibilities

• Provide high-level administrative support to senior leaders in the Investment Banking – General Industrials team, including calendar management and travel coordination
• Prepare and edit executive presentations, reports, and pitch books using PowerPoint and Excel for client meetings and internal strategy sessions
• Coordinate logistics for deal teams, including scheduling meetings, conference calls, and off-site events in a dynamic investment banking setting
• Manage confidential correspondence, expense reimbursements, and documentation in compliance with JP Morgan Chase's internal policies
• Act as a proactive liaison between executives, clients, and internal stakeholders to facilitate smooth communication and project execution
• Assist in tracking project timelines, deliverables, and key performance indicators for industrials sector deals
• Handle ad-hoc requests such as research on market trends in general industrials and preparation of briefing materials
• Ensure office efficiency by maintaining filing systems, ordering supplies, and supporting team-wide administrative needs
• Collaborate with global teams across JP Morgan Chase to support cross-border transactions and time zone management

Required Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field
• Minimum of 5 years of experience as an Executive Assistant in a fast-paced financial services environment
• Proven track record supporting senior executives in investment banking or similar high-stakes roles
• Proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint for financial reporting
• Strong understanding of confidentiality and data security protocols in the financial sector
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines
• Australian work eligibility and ability to work in Melbourne, VIC

Preferred Qualifications

• Experience in the investment banking sector, particularly in General Industrials
• Familiarity with financial modeling tools or CRM systems like Salesforce
• Prior exposure to deal execution processes in mergers and acquisitions
• Certification in project management (e.g., PMP) or executive assistance
• Knowledge of Australian financial regulations and compliance standards

Required Skills

• Exceptional organizational and time management abilities
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• High level of discretion and confidentiality handling
• Proactive problem-solving and anticipation of executive needs
• Attention to detail in financial documentation and reporting
• Adaptability to a fast-paced, high-pressure environment
• Interpersonal skills for building relationships with clients and colleagues
• Technical aptitude with financial software and databases
• Multitasking across administrative and project support tasks
• Cultural sensitivity for global team interactions
• Analytical thinking for market research and briefing preparation
• Resilience and poise under deadline pressure
• Basic knowledge of investment banking terminology and processes

Benefits

• Competitive base salary with performance-based bonuses aligned to investment banking standards
• Comprehensive health, dental, and vision insurance coverage for employees and dependents
• Generous retirement savings plan with employer matching contributions
• Paid time off including vacation, sick leave, and parental leave policies
• Professional development opportunities through JP Morgan's internal training programs and tuition reimbursement
• Wellness programs including gym memberships, mental health support, and flexible work arrangements
• Employee stock purchase plan and financial planning services
• Access to global mobility programs and career advancement within JP Morgan Chase

JP Morgan Chase is an equal opportunity employer.