Executive Assistant - Marketing

Location: Plano, TX, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a commitment to innovation in marketing strategies that drive client engagement and business growth. As an Executive Assistant in our Marketing division, you will play a pivotal role supporting senior leaders in Plano, TX, by ensuring seamless operations and flawless execution of high-stakes initiatives. This position demands a professional who thrives in a collaborative, high-energy environment, leveraging their acumen to showcase marketing excellence within the competitive financial landscape. Your contributions will directly impact our ability to deliver client-centric campaigns and uphold our reputation as a trusted partner in wealth management, investment banking, and consumer banking. In this role, you will manage complex schedules, coordinate global travel, and prepare executive-level materials that align with JP Morgan's rigorous standards for accuracy and compliance. From organizing marketing events and tracking campaign performance to facilitating cross-functional meetings with teams in New York and London, your flexibility and proactive approach will be essential. You will also handle sensitive communications, ensuring all interactions reflect the firm's values of integrity and excellence, while navigating the nuances of regulatory requirements in the financial services industry. We seek a detail-oriented individual passionate about the intersection of administration and marketing, with the ability to anticipate needs and deliver results under pressure. Joining JP Morgan Chase offers not just a job, but a career path enriched by our culture of continuous learning and global impact. If you are ready to support transformative marketing efforts that shape the future of finance, apply today to become part of our dynamic team in Plano.

Key Responsibilities

• Provide high-level administrative support to the Head of Marketing and senior team members, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit executive correspondence, reports, and presentations tailored to financial marketing strategies
• Coordinate marketing events, campaigns, and client meetings, ensuring seamless logistics and follow-up
• Manage expense reports, budgets, and vendor relationships for marketing initiatives within JP Morgan Chase guidelines
• Serve as a primary point of contact for internal and external stakeholders, facilitating communication on marketing projects
• Maintain confidential records and databases related to marketing strategies and client interactions
• Assist in preparing materials for board meetings, regulatory filings, and marketing performance reviews
• Support team collaboration by organizing virtual and in-person sessions using tools like Microsoft Teams
• Monitor and report on key marketing metrics and deadlines to ensure alignment with firm objectives
• Handle ad-hoc projects, such as research on financial market trends or competitive analysis for marketing purposes

Required Qualifications

• Bachelor's degree in Business Administration, Marketing, or a related field
• Minimum of 5 years of experience as an Executive Assistant supporting senior executives in a fast-paced corporate environment
• Proven track record in marketing or financial services support roles
• Excellent proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint for creating executive presentations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to handle confidential information with the highest level of discretion
• Willingness to work flexible hours, including occasional evenings or weekends as needed

Preferred Qualifications

• Experience in the financial services industry, particularly with marketing teams at a large bank like JP Morgan Chase
• Familiarity with CRM systems such as Salesforce and marketing automation tools like Marketo
• Previous exposure to event coordination for corporate marketing initiatives
• Certification in project management (e.g., PMP) or executive assistance
• Bilingual skills, with proficiency in Spanish or another language relevant to diverse client bases

Required Skills

• Exceptional communication skills, both written and verbal
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management abilities
• Discretion and confidentiality in handling sensitive financial data
• Project coordination and multitasking in a dynamic environment
• Interpersonal skills for building relationships with executives and stakeholders
• Analytical thinking for supporting marketing strategy development
• Adaptability to changing priorities in the financial services sector
• Technical proficiency with virtual meeting platforms (e.g., Zoom, Teams)
• Attention to detail for error-free document preparation
• Problem-solving skills for resolving administrative and logistical issues
• Knowledge of financial terminology and marketing principles
• Customer service orientation for client-facing interactions
• Basic data analysis using Excel for reporting
• Event planning and coordination expertise

Benefits

• Comprehensive health, dental, and vision insurance plans with employer contributions
• 401(k) retirement savings plan with generous company matching
• Paid time off including vacation, sick days, and parental leave
• Professional development opportunities through JP Morgan's internal training programs
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Flexible work arrangements, including hybrid options in Plano, TX
• Tuition reimbursement for relevant certifications and advanced education

JP Morgan Chase is an equal opportunity employer.