Executive Assistant - Senior Administrator

Location: Metro Manila, National Capital Region, Philippines

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a proud history of innovation and client-focused solutions. As an Executive Assistant - Senior Administrator in our Metro Manila office, you will play a pivotal role in supporting senior leaders within our Corporate & Investment Bank division. This position demands a high level of professionalism, discretion, and efficiency as you manage a diverse array of administrative tasks that directly impact executive productivity and strategic initiatives. Operating in the heart of the National Capital Region, you will contribute to a dynamic team environment that drives financial excellence across Asia-Pacific and beyond. Your day-to-day responsibilities will include coordinating complex schedules, arranging international travel, and preparing high-stakes materials such as financial analyses and executive briefs. You will serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and alignment on key projects like market expansions or regulatory compliance efforts. In this role, you will leverage your expertise in financial services to anticipate needs, mitigate risks, and enhance operational efficiency, all while upholding JP Morgan Chase's commitment to integrity and client trust. We seek a proactive professional who thrives in a fast-paced, collaborative setting and is passionate about the financial industry. This opportunity offers exposure to cutting-edge banking operations and the chance to grow within one of the world's most respected institutions. Join us to support leaders who shape the future of finance, while benefiting from our robust development programs and inclusive culture.

Key Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, travel arrangements, and meeting coordination
• Prepare and edit executive presentations, reports, and financial summaries for board meetings and client interactions
• Manage expense reimbursements and budget tracking in compliance with JP Morgan Chase financial policies
• Coordinate with internal teams across global offices to facilitate seamless project execution
• Handle confidential communications and documentation related to mergers, acquisitions, and strategic initiatives
• Organize events, offsites, and executive briefings, ensuring all logistics align with firm standards
• Assist in onboarding new team members and maintaining departmental records
• Monitor and prioritize incoming requests, providing proactive solutions to support executive decision-making
• Liaise with external vendors and stakeholders on behalf of senior leaders
• Support ad-hoc projects, such as data analysis for financial performance reviews

Required Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field
• Minimum of 5 years of experience as an Executive Assistant or Senior Administrator supporting senior executives in a corporate environment
• Proven track record in financial services or a similar high-stakes industry
• Proficiency in Microsoft Office Suite, including advanced Excel for financial reporting
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced setting
• Strong communication skills, both written and verbal, with experience drafting executive correspondence
• Ability to maintain confidentiality and handle sensitive financial information with discretion

Preferred Qualifications

• Experience supporting C-suite executives in investment banking or asset management
• Familiarity with financial regulatory compliance and corporate governance practices
• Certification in project management (e.g., PMP) or executive administration
• Previous exposure to global teams and cross-time zone coordination
• Knowledge of JP Morgan Chase internal systems and processes

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong time management and prioritization abilities
• Excellent verbal and written communication
• Discretion and confidentiality in handling sensitive data
• Project coordination and multitasking
• Attention to detail for financial documentation
• Interpersonal skills for stakeholder engagement
• Problem-solving in dynamic environments
• Adaptability to changing priorities
• Basic financial acumen and budgeting knowledge
• Cross-cultural communication for global teams
• Event planning and logistics management
• Customer service orientation
• Analytical skills for report preparation
• Technical aptitude for learning proprietary JP Morgan systems

Benefits

• Competitive base salary and performance-based annual bonuses
• Comprehensive health, dental, and vision insurance coverage
• Retirement savings plan with generous company matching contributions
• Paid time off, including vacation, sick leave, and parental leave
• Professional development programs and tuition reimbursement for relevant certifications
• Employee wellness initiatives, including gym memberships and mental health support
• Flexible work arrangements, including hybrid options in Metro Manila
• Access to JP Morgan Chase's global employee stock purchase plan

JP Morgan Chase is an equal opportunity employer.