Senior Executive Administrative Assistant

Location: Jersey City, NJ, United States

Job Family: Administrative Assistant

About the Role

At JPMorgan Chase, we are a leading global financial services firm with a commitment to innovation and excellence in banking, investment, and asset management. As a Senior Executive Administrative Assistant in our Jersey City, NJ office, you will play a pivotal role supporting our senior leadership team. This position demands a professional who thrives in a dynamic environment, showcasing exceptional acumen, communication skills, and flexibility to deliver flawless work output. You will be instrumental in ensuring seamless operations for executives handling high-stakes financial decisions, from mergers and acquisitions to client portfolio management, all while upholding our firm's rigorous standards of integrity and confidentiality. Your day-to-day responsibilities will include managing complex calendars, coordinating international travel, and preparing executive-level materials such as financial reports and presentation decks using tools like PowerPoint and Excel. You will act as a trusted gatekeeper, handling sensitive communications and liaising with internal teams across divisions like Corporate & Investment Bank and Asset & Wealth Management. In this role, you will also support compliance efforts by organizing documentation for audits and regulatory reviews, contributing to the efficiency of our Jersey City operations hub, which serves as a key center for North American financial activities. We value professionals who bring a blend of administrative expertise and financial industry insight to JPMorgan Chase. This position offers the opportunity to grow within a world-class institution, where your contributions directly impact our global success. If you are detail-oriented, proactive, and passionate about the financial services sector, join us to support the leaders shaping the future of finance.

Key Responsibilities

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and edit executive correspondence, presentations, and reports related to financial strategies and client engagements
• Handle confidential information with utmost discretion, including sensitive deal documents and executive communications
• Coordinate logistics for internal and external meetings, including board presentations and investor conferences
• Liaise with cross-functional teams across JPMorgan Chase divisions to facilitate seamless operations
• Manage expense reimbursements, budgeting, and procurement processes in compliance with company policies
• Assist in preparing materials for regulatory filings and financial audits
• Support executive participation in industry events and maintain professional networks
• Monitor and prioritize incoming communications, ensuring timely responses and follow-ups
• Contribute to process improvements in administrative workflows to enhance efficiency in a dynamic financial environment

Required Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field
• Minimum of 7-10 years of executive administrative support experience in a fast-paced corporate environment
• Proven track record supporting senior executives in the financial services industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and financial software tools
• Excellent organizational and time management skills with the ability to handle multiple priorities
• Strong discretion and ability to maintain confidentiality with sensitive financial information
• Availability for flexible hours, including occasional travel and after-hours support

Preferred Qualifications

• Experience in the banking or investment management sector, ideally with JPMorgan Chase
• Familiarity with financial reporting tools such as Bloomberg or internal JPMorgan systems
• Advanced certification in administrative management or executive support
• Previous experience coordinating with global teams in a multinational financial institution
• Knowledge of regulatory compliance standards in financial services

Required Skills

• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office and collaboration tools like Teams or Zoom
• Strong organizational and multitasking abilities
• High level of discretion and ethical judgment
• Excellent interpersonal skills for stakeholder management
• Attention to detail in financial documentation
• Adaptability in a high-pressure financial services environment
• Problem-solving and critical thinking
• Time management and prioritization
• Knowledge of financial terminology and industry practices
• Customer service orientation for executive support
• Technical aptitude for learning proprietary JPMorgan systems
• Cultural sensitivity for global team interactions
• Proactive initiative-taking
• Resilience and flexibility under deadlines

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with generous company matching
• Paid time off including vacation, sick days, and parental leave
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs including gym memberships and mental health support
• Flexible work arrangements and hybrid options where applicable
• Access to JPMorgan Chase's global employee assistance programs

JP Morgan Chase is an equal opportunity employer.