Senior Executive Administrative Assistant

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a proud history of innovation and client-focused solutions. As a Senior Executive Administrative Assistant in our Commercial and Investment Banking division, you will play a pivotal role in supporting our business leaders to drive administrative efficiency and strategic success. Based in our state-of-the-art New York office, this position offers the opportunity to partner directly with C-suite executives, contributing to high-impact initiatives in one of the world's most dynamic industries. Your expertise will ensure seamless operations, allowing our leaders to focus on delivering exceptional value to clients in areas like mergers, acquisitions, and capital markets. In this role, you will manage complex schedules, coordinate international travel, and prepare critical materials for board meetings and client engagements, all while upholding JP Morgan Chase's rigorous standards for confidentiality and compliance. You will collaborate with cross-functional teams across our global network, leveraging your deep understanding of financial services protocols to anticipate needs and mitigate challenges. This is more than administrative support—it's about being a trusted advisor who enhances executive productivity in a high-stakes environment where precision and professionalism are paramount. We value professionals who thrive in collaborative, innovative cultures and are committed to excellence. Joining JP Morgan Chase means access to unparalleled resources for growth, including mentorship from industry leaders and exposure to cutting-edge financial technologies. If you are a proactive, detail-oriented individual passionate about the financial sector, this role offers a rewarding path to advance your career while contributing to our mission of powering the progress of the global economy.

Key Responsibilities

• Provide high-level administrative support to senior executives in the Commercial and Investment Banking division, including calendar management, scheduling, and travel arrangements
• Prepare and edit executive correspondence, presentations, and reports using tools like PowerPoint and Excel
• Coordinate meetings, conferences, and events, ensuring seamless logistics and technology setup
• Manage confidential information with discretion, adhering to JP Morgan Chase's data security and compliance standards
• Liaise with internal teams, clients, and external stakeholders to facilitate efficient communication
• Handle expense reporting, budgeting, and invoice processing in alignment with financial policies
• Support strategic initiatives by tracking project timelines and preparing briefing materials
• Anticipate executive needs and proactively resolve issues to enhance operational efficiency
• Maintain executive office organization, including filing systems and record-keeping

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 7-10 years of administrative support experience, preferably in a senior executive role within financial services
• Proven track record supporting C-suite executives in fast-paced, high-stakes environments like investment banking
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
• Exceptional organizational skills with the ability to manage multiple priorities and confidential information
• Strong understanding of financial industry protocols, compliance, and regulatory requirements

Preferred Qualifications

• Experience in Commercial and Investment Banking sectors at a major financial institution
• Familiarity with JP Morgan Chase's internal systems and processes
• Certification in executive assistance or project management (e.g., CAP or PMP)
• Previous exposure to international travel coordination for global business leaders

Required Skills

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong calendar and travel management using tools like Concur or similar
• Excellent verbal and written communication skills
• High level of discretion and confidentiality handling
• Advanced organizational and time-management abilities
• Proficiency in financial reporting and data analysis basics
• Interpersonal skills for stakeholder relationship building
• Problem-solving and critical thinking in dynamic environments
• Attention to detail and accuracy in documentation
• Adaptability to changing priorities in a fast-paced banking setting
• Knowledge of compliance and risk management in finance
• Technical savvy with virtual meeting platforms (e.g., Zoom, Teams)
• Project coordination and multitasking expertise
• Cultural sensitivity for global team interactions

Benefits

• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with company matching contributions
• Generous paid time off, including vacation, sick days, and parental leave
• Professional development programs and tuition reimbursement for career growth
• Employee stock purchase plan and performance-based bonuses
• Wellness programs, including gym memberships and mental health support
• Flexible work arrangements and hybrid options in New York
• Access to JP Morgan Chase's global employee assistance program

JP Morgan Chase is an equal opportunity employer.