Senior Executive Assistant (all genders)

Location: Frankfurt a. Main, Germany

Job Family: Administrative Assistant

About the Role

At JP Morgan Chase, we are a leading global financial services firm with a strong presence in Europe, particularly in Frankfurt, the heart of Germany's financial district. As a Senior Executive Assistant, you will play a pivotal role in supporting our senior executives in the Corporate & Investment Bank division, ensuring seamless operations amid complex financial transactions, client meetings, and strategic initiatives. This position demands a high level of professionalism, as you will manage sensitive information related to investments, risk management, and regulatory compliance, contributing to the firm's reputation for excellence in the banking industry. Your day-to-day responsibilities will include coordinating executive schedules across time zones, preparing materials for board meetings and investor presentations, and facilitating communication between our Frankfurt team and global offices in New York, London, and beyond. You will handle travel arrangements for international conferences, such as those at the European Central Bank or Frankfurt Stock Exchange events, while maintaining strict confidentiality in line with JP Morgan's governance standards. This role offers the opportunity to immerse yourself in the dynamic world of finance, where your organizational prowess directly impacts deal executions and team productivity. We seek a dedicated professional who thrives in a collaborative yet high-stakes environment. Joining JP Morgan Chase means access to cutting-edge resources, mentorship from industry leaders, and pathways for career growth within one of the world's most admired financial institutions. If you are passionate about supporting executive success in the financial services sector, this position in Frankfurt provides a rewarding platform to advance your career while contributing to our mission of enabling economic growth and client prosperity.

Key Responsibilities

• Provide high-level administrative support to senior executives in JP Morgan Chase's Frankfurt office, managing calendars, scheduling meetings, and coordinating travel
• Prepare and distribute executive reports, presentations, and correspondence related to financial operations and client engagements
• Handle confidential communications and documentation, ensuring compliance with JP Morgan's data security and regulatory standards
• Coordinate cross-functional team meetings, including logistics for virtual and in-person events in the European financial hub
• Manage expense reimbursements, budgets, and office supplies for the executive team
• Act as a liaison between executives, internal departments, and external stakeholders in the banking industry
• Support special projects, such as mergers, acquisitions, or client events, with a focus on operational efficiency
• Maintain accurate records of executive activities and follow up on action items from strategic discussions
• Assist in onboarding new team members and facilitating smooth transitions in the dynamic financial services environment

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 7-10 years of executive assistant experience, preferably in financial services
• Proven track record supporting senior executives in a fast-paced corporate environment
• Proficiency in German and English languages, both written and spoken
• Strong organizational skills with the ability to manage multiple priorities
• Experience with confidential information handling and discretion
• Familiarity with European regulatory environments in finance

Preferred Qualifications

• Experience in the banking or investment sector, ideally with global firms like JP Morgan Chase
• Advanced proficiency in Microsoft Office Suite and executive support software
• Knowledge of Frankfurt's financial district and local business protocols
• Previous exposure to international travel coordination for executives
• Certification in administrative professional development (e.g., CAP)

Required Skills

• Exceptional organizational and time-management abilities
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication in English and German
• Discretion and ability to handle sensitive financial information
• Proactive problem-solving in high-pressure situations
• Attention to detail for accurate documentation and reporting
• Interpersonal skills for building relationships with executives and stakeholders
• Adaptability to changing priorities in the financial services sector
• Technical savvy with virtual meeting tools (e.g., Zoom, Teams) and expense management software
• Cultural sensitivity for international business interactions
• Project coordination and multitasking expertise
• Knowledge of financial terminology and banking processes
• Customer service orientation for internal and external support
• Resilience and stress management in a demanding environment

Benefits

• Competitive base salary and performance-based bonuses aligned with JP Morgan Chase's compensation structure
• Comprehensive health, dental, and vision insurance coverage for employees and dependents
• Generous retirement savings plan with company matching contributions
• Paid time off including vacation, sick leave, and parental leave policies
• Professional development opportunities through JP Morgan's internal training programs and tuition reimbursement
• Employee wellness programs, including gym memberships and mental health support
• Flexible working arrangements, including hybrid options in Frankfurt
• Global mobility support for career advancement within JP Morgan Chase's international network

JP Morgan Chase is an equal opportunity employer.