Senior Executive Assistant Commercial Real Estate

Location: New York, NY, United States

Job Family: Administrative Assistant

About the Role

JPMorgan Chase & Co. is a leading global financial services firm with assets of $3.9 trillion and operations worldwide, powering the progress of the world's brightest minds in commercial real estate and beyond. As a Senior Executive Assistant in the Commercial Real Estate division, you will play a pivotal role in supporting senior business leaders who drive innovative lending, investment, and advisory services for real estate clients. This position is integral to fostering efficiency and collaboration, particularly with Marketing teams, to amplify the firm's market presence and client engagement in a competitive financial landscape. Based in our dynamic New York office, you will contribute to high-impact initiatives that align with JPMorgan's commitment to excellence in commercial banking. In this role, you will manage the day-to-day operations for executives overseeing multimillion-dollar real estate portfolios, ensuring seamless coordination of schedules, meetings, and travel while maintaining the utmost confidentiality. You will prepare sophisticated materials such as market analyses, pitch decks, and regulatory-compliant reports using JPMorgan's advanced financial tools. By bridging the gap between business strategy and marketing efforts, you will organize cross-functional projects, track deliverables, and facilitate communications that enhance promotional campaigns and client relationships, all while adhering to the firm's rigorous standards for risk management and compliance in the financial services industry. The ideal candidate thrives in a fast-paced environment, demonstrating exceptional organizational prowess and a proactive mindset to anticipate executive needs. You will collaborate with diverse teams across JPMorgan Chase, leveraging your expertise to promote operational efficiency and strategic alignment. This opportunity offers exposure to cutting-edge real estate finance trends and the chance to grow within one of the world's most respected institutions, where your contributions directly impact business success and innovation.

Key Responsibilities

• Provide high-level administrative support to senior executives in the Commercial Real Estate division, managing calendars, scheduling meetings, and coordinating travel arrangements
• Facilitate collaboration between business leaders and Marketing teams by organizing joint initiatives, preparing materials, and tracking project progress
• Prepare and distribute executive-level reports, presentations, and correspondence related to commercial real estate portfolios and market analyses
• Handle confidential communications, including client interactions and internal strategy discussions, ensuring accuracy and timeliness
• Coordinate logistics for team events, offsites, and promotional activities to enhance efficiency and business outcomes
• Manage expense reimbursements, budgeting for departmental activities, and vendor interactions in line with JPMorgan Chase policies
• Act as a key point of contact for internal and external stakeholders, promoting seamless communication and problem resolution
• Support ad-hoc projects, such as due diligence for real estate deals or marketing campaigns, using data from JPMorgan's financial systems
• Maintain organized records of business documents, ensuring compliance with regulatory standards in the financial services sector

Required Qualifications

• Bachelor's degree or equivalent experience in business administration or related field
• Minimum of 7-10 years of executive assistant experience, preferably in financial services or commercial real estate
• Proven track record supporting senior executives in a fast-paced, high-stakes environment
• Strong proficiency in Microsoft Office Suite, including advanced Excel and PowerPoint for financial reporting
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Discretion and ability to handle confidential information related to commercial real estate deals and client interactions
• Availability for flexible hours, including occasional travel to support business leaders

Preferred Qualifications

• Experience in the financial services industry, particularly with commercial real estate lending or investment
• Familiarity with JPMorgan Chase's internal systems and processes
• Prior exposure to marketing collaboration initiatives in a corporate setting
• Certification in project management or executive support (e.g., CAP or similar)

Required Skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong calendar and travel management using tools like Concur or similar
• Excellent written and verbal communication for executive correspondence
• High-level organizational and time-management abilities
• Discretion and ethical judgment in handling sensitive financial data
• Project coordination and stakeholder management
• Attention to detail for preparing financial reports and presentations
• Adaptability to dynamic environments in commercial real estate
• Interpersonal skills for collaborating with marketing and business teams
• Problem-solving in high-pressure situations
• Familiarity with financial terminology and real estate concepts
• Technical aptitude for learning JPMorgan's proprietary systems
• Multitasking across administrative and strategic support tasks
• Customer service orientation for client-facing interactions

Benefits

• Competitive base salary and performance-based annual bonus
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with generous company match
• Paid time off including vacation, sick days, and parental leave
• Professional development opportunities through JPMorgan Chase's learning programs
• Employee stock purchase plan and financial wellness resources
• On-site fitness centers and wellness programs at New York locations
• Flexible work arrangements and commuter benefits for NYC employees

JP Morgan Chase is an equal opportunity employer.