Leadership Administrative Partner Careers at Rivian - Palo Alto, California

Role Overview

Join Rivian, the pioneering EV manufacturer redefining electric adventure vehicles, as a Leadership Administrative Partner in Palo Alto, California. This high-impact role provides comprehensive support to multiple executives in the CFO organization, serving as the primary point of contact for calendar management, travel logistics, expense reporting, and confidential corporate development projects. Reporting to the Chief of Staff, you'll thrive in a fast-paced environment where your exceptional organizational skills directly influence executive productivity and strategic initiatives.

Rivian's mission to keep the world adventurous forever demands top-tier administrative talent. As a Leadership Administrative Partner, you'll manage complex schedules for VPs, coordinate international travel, and maintain utmost confidentiality around sensitive corporate strategy. This onsite position in our vibrant Palo Alto office offers the chance to support leaders shaping the future of sustainable transportation.

Key Responsibilities at Rivian

Your day-to-day impact as a Leadership Administrative Partner at Rivian includes:

• Master complex calendar management for multiple VPs, prioritizing appointments, meetings, and travel with meticulous attention to detail.
• Coordinate sophisticated domestic and international travel, handling flights, ground transportation, hotels, and comprehensive itineraries.
• Own expense reporting end-to-end, entering data accurately in internal systems and ensuring timely reimbursements.
• Manage document workflows by securing signatures on legal, operational, and strategic documents while organizing confidential records.
• Support corporate development initiatives through ad-hoc projects, maintaining strict confidentiality on sensitive strategy information.
• Serve as executive communication liaison, acting as gatekeeper for incoming/outgoing correspondence and drafting polished professional emails.
• Plan team-building and social events to foster collaboration within the executive team.
• Build strategic relationships with board members, investors, internal stakeholders, and external partners on behalf of supported executives.
• Collaborate seamlessly with other administrative partners across departments for operational excellence.
• Leverage AI tools and Google Suite to maximize efficiency in all administrative functions.

Qualifications & Requirements

To excel as Rivian's Leadership Administrative Partner, you need:

• Bachelor's degree or equivalent relevant experience in executive administration.
• 3+ years experience supporting executive leaders in tech, automotive, or high-growth environments.
• Advanced Google Suite mastery (Calendar, Gmail, Docs, Sheets) plus rapid adoption of proprietary software and AI productivity tools.
• Proven executive calendar management for multiple leaders with competing priorities.
• International travel coordination experience including complex multi-destination itineraries.
• High-level confidentiality handling with corporate strategy and development information.
• Stakeholder management expertise with Board of Directors, investors, and C-suite executives.
• Onsite availability required in Palo Alto, California - no remote work option.

Standout candidates demonstrate impeccable judgment under pressure, anticipate executive needs proactively, and maintain composure during last-minute changes in dynamic environments.

Salary & Benefits

Rivian offers competitive compensation for the Leadership Administrative Partner role:

• Salary Range: USD 84,600 - 105,800 (SF Bay Area), with realistic market estimates up to $115,000 based on experience.
• Annual Performance Bonus eligibility.
• Equity Awards for long-term alignment with company success.
• Comprehensive Health Benefits: Medical, dental, vision coverage effective day one for full-time employees.
• Life & Disability Insurance: Short-term and long-term coverage included.
• Paid Time Off: Vacation and sick leave from day one.
• 401(k) Plan with company match opportunities.
• Employee Stock Purchase Program for eligible employees.
• Family Coverage extends to spouse/domestic partner and children up to age 26.

Why Join Rivian?

Rivian isn't just building electric vehicles - we're creating the future of adventure. Our Palo Alto team drives innovation in emissions-free mobility while protecting the outdoors we love. As a Leadership Administrative Partner, you'll:

• Work alongside CFO organization leaders shaping Rivian's financial strategy.
• Contribute to corporate development projects with real strategic impact.
• Thrive in a collaborative, outdoor-loving culture that values diverse backgrounds.
• Access cutting-edge tools including AI-driven productivity platforms.
• Join a rocketship growth company with massive expansion potential.

Experience the Rivian difference: where administrative excellence meets world-changing innovation.

How to Apply

Ready to power Rivian's executive team? Apply now for the Leadership Administrative Partner position:

• Visit careers.rivian.com or internal portal for current employees.
• Position open through at least February 28, 2026.
• Rivian is an equal opportunity employer - all qualified applicants considered without regard to race, color, or protected characteristics.
• Prepare your resume highlighting executive support experience, Google Suite proficiency, and stakeholder management.

Don't miss this opportunity to join Rivian's Palo Alto team driving the EV revolution. Apply today and accelerate your career with Rivian!