Categories: Pharmaceutical, Scientific Communications, Publication Management

Job Description

Overview:

The Publication Coordinator will work closely with Publication Managers, agency partners and internal and external publication stakeholders to assist with tracking, database entry, reports,

updates, budgets and communication of Scientific Communications & Information Sciences Department (SCIS) projects and outputs.

Responsibilities:

With minimal supervision:

• Attend publication team meetings for planning knowledge and assist Publication Manager with note taking and meeting summary.

• Assist the Publication Manager in development and maintenance of publication plan slide decks.

• Assist with congress plan activities including development/maintenance of presentation trackers, document trafficking, author travel request management, archival of final versions and QR code process.

• Manage document flow to/from internal and external service providers, joint venture document review and clearance, and independent manuscript review.

• Manage tracking and reporting of unsupported internal and external publication projects such as those from academic research organizations, cooperative groups, joint ventures

• and independent study initiatives.

• Maintain Datavision records, document posting to shared sites, journal and congress listings.

• Assist with Datavision agency financial management and reporting.

• Assist with medical communications agency contracting and budget management, reference requests, bibliography management, posting of study data packages for author

• access and delivery of protocol documents to journals.

• Assist with publication compliance-related activities and ensure that department-managed documents and archives comply with established company standards.

• Develop and maintain publication shared site for a therapeutic area.

• Travel (up to 10%) may be required.

Qualifications:

Education and Experience:

• BS (or BA plus experience in a scientific discipline or clinical research)

• 2 years medical communications agency, scientific affairs, research or knowledge management experience.

Required Experience & Skills:

• Advanced interpersonal and written communication skills.

• Excellent project management and organizational skills to manage competing timelines and projects.

• Proficiency in Microsoft applications.

Preferred Experience & Skills:

• Publication management software applications experience a plus.

Required Skills:

Adaptability, Adaptability, Budget Development, Budget Management, Clinical Research, Cloud Storage, Communication Sciences, Data Analysis, Document Publishing Software, Feasibility Studies, Financial Management, Financial Review, Financial Statements, IT Competency, Knowledge Management, Medical Communications, Medical Logistics Management, Microsoft Applications, Performance Monitoring, Project Management, Project Management Tools, Project Planning, QR Codes, Resource Allocation, Risk Management {+ 2 more}

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

The salary range for this role is

$87,300.00 - $137,400.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.  Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

No

Job Posting End Date:

02/3/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.