Company Overview

Oracle Corporation is a global leader in enterprise cloud computing, delivering cutting-edge database software, cloud infrastructure, and industry-specific applications that power businesses worldwide. With a commitment to innovation, Oracle helps organizations transform their operations through scalable, secure, and reliable technology solutions. Join us in Austin, TX, to be part of a dynamic team driving the future of cloud technology.

Position Overview

We are seeking a highly accountable and tech-savvy Senior Administrative Assistant to provide high-level support to our Group Vice President (GVP) and his four Industry Vice Presidents. The ideal candidate will be organized, resourceful, creative, and able to thrive in a fast-paced, high-demand environment. This role requires a strong sense of urgency, accountability, and the ability to anticipate needs before they arise, ensuring seamless communication and support across multiple time zones and business units. You will play a critical role in enabling the GVP and his directs to operate efficiently and focus on strategic priorities.

Key Responsibilities

• Manage complex calendars for the GVP and four Industry Vice Presidents, scheduling meetings across multiple time zones while resolving conflicts proactively.
• Coordinate travel arrangements, including international trips, ensuring all logistics, itineraries, and expense reconciliations are handled flawlessly.
• Prepare and edit executive correspondence, presentations, and reports using tools like Microsoft Office, Google Workspace, and Oracle applications.
• Anticipate executive needs by tracking action items, deadlines, and follow-ups from meetings and communications.
• Organize and facilitate team meetings, offsites, and events, including virtual sessions using Zoom, Microsoft Teams, and Oracle Meeting platforms.
• Serve as the primary point of contact for internal and external stakeholders, screening calls, emails, and visitors with professionalism and discretion.
• Maintain confidential files, records, and databases, ensuring compliance with Oracle's data security and privacy standards.
• Track department budgets, process invoices, and manage procurement for office supplies and vendor services.
• Leverage technology to automate routine tasks, such as scheduling bots, expense reporting tools, and workflow integrations.
• Provide ad-hoc support to Industry Vice Presidents, including special projects and cross-functional coordination.

Required Qualifications

• 5+ years of administrative or executive assistant experience in a fast-paced corporate environment, preferably in technology or enterprise software.
• Proven ability to manage multiple executives' schedules simultaneously across global time zones.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and virtual meeting platforms.
• Exceptional organizational skills with meticulous attention to detail and ability to prioritize in high-pressure situations.
• Strong written and verbal communication skills, with experience drafting executive-level communications.
• Demonstrated sense of urgency, accountability, and proactivity in anticipating needs.
• Ability to handle confidential information with the highest level of discretion and integrity.
• Bachelor's degree or equivalent professional experience.

Preferred Qualifications

• Experience supporting C-level or VP-level executives in a tech company like Oracle.
• Familiarity with Oracle's internal systems, such as Oracle HCM, Expense Management, or Concur.
• Proficiency in project management tools like Asana, Trello, or Microsoft Planner.
• Working knowledge of CRM systems such as Salesforce.
• Event planning experience for executive offsites or client engagements.

What We Offer

• Competitive base salary plus performance-based incentives and bonuses.
• Comprehensive health, dental, and vision insurance with low employee premiums.
• Generous 401(k) matching program and employee stock purchase plan.
• Flexible time off, including unlimited PTO accrual and paid parental leave.
• Professional development stipend for training, certifications, and conferences.
• On-site amenities in Austin, including fitness center, cafeterias, and wellness programs.

About the Team

The team consists of our Group Vice President leading high-impact industry verticals and four dynamic Industry Vice Presidents driving Oracle's cloud solutions for key sectors. Operating in a collaborative, innovative environment, the team focuses on strategic growth and customer success across global markets. As a Senior Administrative Assistant, you will be an integral partner, enabling the team's efficiency and contributing to Oracle's leadership in enterprise technology.