General Purpose

The AP Supervisor is responsible for overseeing the daily operations of their assigned AP team. This includes supervising staff, managing processes, and ensuring accuracy and timeliness in the completion of their team’s responsibilities and duties. This position reports to the AP Manager.

 Essential Duties

• Review and verify invoices and check requests to ensure proper coding.

• Enter and upload invoices into the system.

• Oversee completion of vendor statement reconciliations.

• Maintain files and documentation thoroughly and accurately in accordance with department and company policy.

• Correspond with vendors and resolve critical or escalated issues.

• Oversee timely closure for team’s assigned tickets.

• Produce AP reports as requested.

• Assist with month-end closing.

• Provide supporting documentation for audits.

• Provide administrative and accounts payable training and support to facilities.

• Identify and implement process improvements.

• Assist AP Manager with credit applications, special projects, etc.

• Perform other duties as assigned.  

Supervisory Requirements

• Oversee teams’ daily activities, manage workflows, supervise, train, and mentor team.

• Promote open communication and collaboration to prevent and resolve workplace conflicts.

• Process and complete team’s weekly time entry.  

Qualification

Education and/or Experience

• High School Diploma or equivalent.

• 3 years experience in accounts payable or a related field.

• 2 years supervisory experience.

• Data entry experience.

• Microsoft Office software experience.  

Skills

• Ability to read, analyze, and interpret accounts payable procedures and policies. Ability to write business correspondence and effectively present information and respond to questions from managers and employees.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  

Physical Demands

This position requires the ability to sit for extended periods while working on a computer. Frequent use of hands and fingers for typing, data entry, and handling documents is required. Occasional standing, walking, bending, and lifting of items up to 20 pounds may be necessary. Visual acuity is required for reviewing invoices, reports, and other financial documents.  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The noise level in the work environment is usually low to moderate.